Enhancing Visit Settings and Configuration for 2024 Annual Redrock Conference
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VISIT
SETTINGS
&
CONFIGURATION
ILIANA VISSER
REASON VISIT SETTINGS
Reasons/Services
allow your staff and students to provide
additional information and reasons for booking an appointment.
For example, reasons such as “Counseling,” “Study Plan Help,” or
“Exam.” This would let the consultants know what the student
needs help with, provide preparation details and information as
needed, and gives your staff additional information.
PROFILE VISIT SETTINGS
The first section of
our “Prefs” tab
contains our
Log
In/Out Preferences
.
These preferences
control how the log
listing displays, kiosk
preferences,
additional kiosk
features, and more.
PROFILE VISIT SETTINGS
Ask Student Satisfaction
on Logout & Ask
Consultant Satisfaction
on Logout
Enabling these options
adds a "please rate your
satisfaction" question to
the logout process of both
the log listing *and* kiosk.
These responses are only
accessible to groups who
have been provided access
to these fields in the
'Student / Visit' tab.
Responses will be visible
on the student listing and
in reports such as Visits by
??.
PROFILE VISIT SETTINGS
The
Log List
Customization
can easily
customize the
Log Listing,
Kiosk, and Queue
determining
what data shows
up and how it
displays.
PROFILE VISIT SETTINGS
The
Auto Termination
process can automatically conclude
ongoing visits at the end of the night and/or correct visits that
have a longer-than-intended duration.
PROFILE VISIT SETTINGS
Custom Kiosks
can be configured for specific visit scenarios.
For example, if one of your kiosks is only going to be used for a
specific Center/Reason combination, you can use a Custom
Kiosks to make sure students are logging in with those fields
predetermined. You can also select a Location, Consultant,
Section, and even IP address zone.
PROFILE VISIT SETTINGS
When students log in or out of a center,
Time Check
will allow
them to view how many visit hours they have accumulated
within a given time frame. This feature is typically utilized in
athletic centers, where students may have a required hours per
week or semester.
GLOBAL VISIT SETTINGS
Barcode Scanners and Magnetic Strip Reads can be utilized in
TracCloud to allow students to scan their Barcode, ID, etc, to
login for their visit. Global settings such as
Barcode Detection
Formula
and
Barcode Adjust
allow you to use any barcode
scanner.
GLOBAL VISIT SETTINGS
Show the Center Visits Tab on Main Menu to Students
•
Adds a dashboard widget allowing students to view their own
recent visits.
Show/Allow Student Dashboard Documents on Main Menu
to Students
•
Allows students to view and upload documents to their own
profile.
GLOBAL VISIT SETTINGS
Custom fields can be
configured
throughout
TracCloud to store
additional data that
your campus may
require. These
custom fields can be
displayed in student
profiles,
appointments, visits,
faculty, registrations,
and more.
VISIT REPORTS
•
Attendance by Hour
•
Students Visits Center Grid
•
Students Visits Summary
•
Visits by ??
•
Faculty Student Visits
•
Logins by Hour by Day of Week
•
Usage Snapshot
•
Visits by Faculty and Subject
•
And more!
Explore the comprehensive features of visit settings and configuration for the upcoming 2024 Annual Redrock Conference. From allowing staff and students to provide booking reasons to customizing kiosks and enhancing satisfaction feedback mechanisms, these settings offer a tailored and efficient visit experience. Discover how auto-termination and log list customization streamline visit management and ensure optimal operation during the event.
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VISIT SETTINGS & CONFIGURATION ILIANA VISSER 2024 Annual Redrock Conference
REASON VISIT SETTINGS Reasons/Services allow your staff and students to provide additional information and reasons for booking an appointment. For example, reasons such as Counseling, Study Plan Help, or Exam. This would let the consultants know what the student needs help with, provide preparation details and information as needed, and gives your staff additional information. 2024 Annual Redrock Conference 2024 Annual Redrock Conference
PROFILE VISIT SETTINGS The first section of our Prefs tab contains our Log In/Out Preferences. These preferences control how the log listing displays, kiosk preferences, additional kiosk features, and more. 2024 Annual Redrock Conference 2024 Annual Redrock Conference
PROFILE VISIT SETTINGS Ask Student Satisfaction on Logout & Ask Consultant Satisfaction on Logout Enabling these options adds a "please rate your satisfaction" question to the logout process of both the log listing *and* kiosk. These responses are only accessible to groups who have been provided access to these fields in the 'Student / Visit' tab. Responses will be visible on the student listing and in reports such as Visits by ??. 2024 Annual Redrock Conference 2024 Annual Redrock Conference
PROFILE VISIT SETTINGS The Log List Customization can easily customize the Log Listing, Kiosk, and Queue determining what data shows up and how it displays. 2024 Annual Redrock Conference 2024 Annual Redrock Conference
PROFILE VISIT SETTINGS The Auto Termination process can automatically conclude ongoing visits at the end of the night and/or correct visits that have a longer-than-intended duration. 2024 Annual Redrock Conference 2024 Annual Redrock Conference
PROFILE VISIT SETTINGS Custom Kiosks can be configured for specific visit scenarios. For example, if one of your kiosks is only going to be used for a specific Center/Reason combination, you can use a Custom Kiosks to make sure students are logging in with those fields predetermined. You can also select a Location, Consultant, Section, and even IP address zone. 2024 Annual Redrock Conference 2024 Annual Redrock Conference
PROFILE VISIT SETTINGS When students log in or out of a center, Time Check will allow them to view how many visit hours they have accumulated within a given time frame. This feature is typically utilized in athletic centers, where students may have a required hours per week or semester. 2024 Annual Redrock Conference 2024 Annual Redrock Conference
GLOBAL VISIT SETTINGS Barcode Scanners and Magnetic Strip Reads can be utilized in TracCloud to allow students to scan their Barcode, ID, etc, to login for their visit. Global settings such as Barcode Detection Formula and Barcode Adjust allow you to use any barcode scanner. 2024 Annual Redrock Conference 2024 Annual Redrock Conference
GLOBAL VISIT SETTINGS Show the Center Visits Tab on Main Menu to Students Adds a dashboard widget allowing students to view their own recent visits. Show/Allow Student Dashboard Documents on Main Menu to Students Allows students to view and upload documents to their own profile. 2024 Annual Redrock Conference 2024 Annual Redrock Conference
GLOBAL VISIT SETTINGS Custom fields can be configured throughout TracCloud to store additional data that your campus may require. These custom fields can be displayed in student profiles, appointments, visits, faculty, registrations, and more. 2024 Annual Redrock Conference 2024 Annual Redrock Conference
VISIT REPORTS Attendance by Hour Students Visits Center Grid Students Visits Summary Visits by ?? Faculty Student Visits Logins by Hour by Day of Week Usage Snapshot Visits by Faculty and Subject And more! 2024 Annual Redrock Conference 2024 Annual Redrock Conference
