CONSER Standard Record (CSR) in RDA Instructions

PCC RDA CONSER Standard Record

(CSR)

in RDA instruction number order

Part 1 of 3

Presented by UC Berkeley

Spring 2014

•

Apply the CSR (PCC Core) and UC Berkeley Policy

Statements to describe textual serials and

integrating resources (non-rare) in several formats:

print, online, tangible electronic, microform

•

Distinguish substantive differences between

AACR2 rules/AACR2 version of CCM & CSR and

RDA instructions (plus local guidelines) for PCC

Core elements

•

Exercise appropriate judgment when reviewing

and editing existing copy for the local catalog

•

Day 1 (today): CONSER/PCC Core elements in

RDA Chapters 1-2

•

Day 2: CONSER/PCC Core elements in RDA

Chapters 3-end

•

Day 3: making changes/working with copy

CONSER Standard Record

Library of Congress–Program for Coop. Cat.

Policy Statement (RDA equiv. of LCRI)

UC Berkeley Policy Statement (local policy)

integrating resource

provider-neutral (PCC guidelines for

cataloging online resources available from

multiple providers)

CONSER Cataloging Manual

Authorized Access Point (RDA equiv. of

“heading”)

Work, Expression, Manifestation, Item

(FRBR Group 1 entities)

Person, Family, Corporate body

(FRBR Group 2 entities)

Concept, Object, Event, Place

(FRBR Group 3 entities)

•

Currently in force

–

CONSER Standard Record (CSR) Metadata

Application Profile

–

Provider-Neutral E-Resource guide

–

sort of: RDA Cataloging Checklist

–

BIBCO Standard Record (BSR)

for applicable PCC Core elements of any

non-textual serials & IRs

•

Being revised for RDA as we speak

–

CONSER Cataloging Manual (CCM)

8 revised modules already published in

Cataloger’s Desktop; others underway

•

Planned to be revised for RDA

–

CONSER Editing Guide (CEG)

8

Image courtesy of Steve Shadle

•

Sect. 1: Manifestation and Item (MI)

•

Sect. 2: Work and Expression (WE) 

(including AAPs

(and authority records)

 for works and expressions)

•

Sect. 3: Person, Family, Corporate Body (PFC)

(FRBR Group 2): AAPs and authority records

•

Sect. 4: Concept, Object, Event, Place (COEP)

(FRBR Group 3): AAPs and authority records

•

Sect. 5: Primary Relationships 

(relationship of a

resource to itself at various WEMI levels)

•

Sect. 6: Relationships to PFCs 

(i.e. making “name

entries”)

•

Sect. 7: Relationships to COEPs 

(i.e. assigning subject

headings)

•

Sect. 8: Relationships between WEMIs 

(relationship

of a resource to a separate resource)

•

Sect. 9: Relationships between PFCs 

(elements for

name authority records)

•

Sect. 10: Relationships between COEPs 

(elements

for subject authority records)

•

Appendices – a few key ones

–

A: Capitalization

–

I: Relationship Designators: resource to PFC

(for use with Chapters 18-22)

–

J: Relationship Designators: resource to

resource (for use with Chapters 24-28)

•

Mainly for serials; IRs mentioned in passing

•

Most but not all listed elements are Core;

be sure to read Notes

•

Will look at elements or instructions 

not

 in

CSR: very important and/or very different

from AACR2

•

In RDA instruction order because MARC is

going away

•

“Old” CSR = AACR2 version

–

Introduced in 2007

–

Anticipated some RDA changes, e.g.:

•

Fewer required elements (i.e. fields)

•

Appendix B (abbreviations) optional for some elements

•

“New” CSR = RDA version

–

Very similar to the AACR2 version

•

Familiarity with the old → head start on the

new

•

Numbering:

–

Numerals are not transcribed, rest of numbering is

transcribed

–

No more abbreviations

•

Publication (etc.) statement(s):

–

Transcribe data as it appears

–

Sources of information

–

Multiple statements for different kinds of data

•

cont’d…

•

Notes:

–

No longer required to justify “added entries”

–

Prefer machine-actionable data

•

MARC 33X fields replace GMD

•

AAP for the work (i.e. “main entry”) must be

unique

–

This requirement went away with the Old CSR,

now it’s back

•

Edition statement

–

Transcribe as it appears

•

AAP for language editions

–

Treat the same as translations in AAP (“heading”)

•

Compilation of expressions

–

Need analytical AAPs (title or name/title “added

entries”)

•

No change from AACR2

•

Is it a serial?

–

successive parts

–

usually bears numbering

–

no predetermined conclusion

•

Is it an integrating resource?

“A resource that is added to or changed by

means of updates that do not remain discrete

but are integrated into the whole.”

•

Supplements, issued in parts, reprints, etc.

–

no change from AACR2

–

see LC-PCC PS 0.0, section “Determining Number

of Records”

•

Changes in descriptive or identifying elements

–

see RDA 1.6

–

cont’d on next 2 slides…

•

Serials: RDA 1.6.2

–

Mode of issuance

–

Carrier characteristics (i.e. format/physical

medium)

–

Major change in title proper

–

Responsibility – when name of PFC is part of AAP

for the work

–

Edition statement signifying significant change in

scope or coverage

•

Integrating Resources: RDA 1.6.3

–

Mode of issuance

–

Media type

–

Re-basing

–

Edition statement signifying significant change in

scope or coverage

•

No change from AACR2

•

Serials: RDA 2.1.2.3, CCM 3.1

–

If issues are numbered: choose issue with

the lowest number

–

If issues are unnumbered: choose issue with

the earliest issue date

•

Integrating Resources: RDA 2.1.2.4

–

Choose the current iteration (i.e. latest)

•

Capitalization: RDA 1.7.2

–

Prefer Appendix A

–

Other guide/standard or “take what you see”

acceptable in copy

•

Punctuation: RDA 1.7.3

–

Transcribe as it appears, except when it

separates elements on the source

•

Diacritical Marks: RDA 1.7.4

–

Follow UCB PS 1.7.4: do not add when not

present in source, except when necessary and

known

•

Abbreviations: RDA 1.7.8

–

Transcribe as found; do not abbreviate when

not abbreviated in source

•

Inaccuracies: RDA 1.7.9

–

Transcribe as found, unless specific instruction

for element says otherwise

–

BIG EXCEPTION for serials and IRs: for title

proper, correct obvious errors; make a note

indicating how title actually appears on source

•

Record numerals as they appear (UCB PS

1.8.2); record words as numerals (RDA 1.8.3)

•

RDA 1.8 applies to many elements that are

used in serials cataloging; see list at RDA 1.8.1

For any serial/series numbering:

–

“Term” part is transcribed per 1.7

–

“Number” part is recorded per 1.8

•

Examples:

On source: 

VOLUME I, NUMBER 1

Record as: 

Volume I, number 1

On source: 

Sexto Tomo

Record as: 

6.

o

 tomo

•

For 

microform reproductions only

: continue to

follow LCRI 11

–

Describe the original; include details of the

reproduction in a note (MARC 533)

•

For other formats, best practices are still being

worked out

•

Print, or any facsimile reproduction in any format:

apply 2.2.2.2

–

First choice: title page

–

If no title page, then hierarchy of choices

a)

cover or jacket

b)

caption

c)

masthead

d)

colophon

–

If still no title, look at any other source within

the resource

–

Do not use square brackets

•

Non-print (e.g. electronic, microform)

–

When there are 

page images

, apply 2.2.2.2

–

Otherwise, apply 2.2.2.4

•

Example: CD-ROM – hierarchy of choices

a)

printing or label on disc surface

b)

textual content that presents a title

c)

container or accompanying material issued

with the resource

d)

any other source forming part of the resource

–

Do not use square brackets

•

Serials: Retrospective cataloging: LC-PCC PS

2.2.2/CCM 3.2.3 – no change from AACR2

–

Choose a stable title, even if from a less-

preferred source

–

If the title page is added to or dropped from

issues, treat the resource as lacking a title

page

•

When to apply? When information 

does not

appear within the resource

 for listed elements

•

Look at in this order:

a)

accompanying material not part of the resource

b)

other published descriptions (e.g. Amazon.com)

c)

container not issued with the resource

d)

any other source (e.g. DLB, email from publisher)

•

When applying, use square brackets

(LC-PCC PS 2.2.4)

•

UCB PS 2.3.1.4: may abridge a long title if it

can be abridged without loss of essential

information (see RDA 2.3.1.4 Optional

Omission)

–

Doesn’t come up often with serials & IRs

–

May be better not to abridge in some cases

•

Exceptions

 to basic instruction

–

Inaccuracies

: must correct any obvious,

inadvertent errors in title proper (no change

from AACR2); may give erroneous title as a

variant title as in RDA 2.17.2.4

245 00 $a Housing starts

246 1_ $i Title appears on v. 1, no.

1 as: $a Housing sarts

•

Exceptions

 to basic instruction cont’d

–

Date, name, number, etc., that varies from

issue to issue

: omit and use mark of omission

•

Change from AACR2: use mark of omission

anywhere within title (e.g. even at the beginning)

On source: 

2005/06 End of Session Report

RDA: Record as:

245 10 $a ... end of session report

AACR2: 

245 10 $a End of session report

•

Means the same thing in RDA as in AACR2

•

No change from AACR2, except:

–

transcribe as it appears per 

RDA 1.7

–

hierarchy of choices when title page lacking

per 

RDA 2.2.2.2

•

Remember exceptions for retrospective

cataloging: LC-PCC PS 2.2.2/CCM 3.2.3 –

may choose a different preferred source

•

See 

Exception

: when title appears as both

initialism/acronym and spelled-out form, choose

spelled-out form as title proper

–

Record initialism/acronym as variant title, 

not

other title information

On source: 

Linguistics and language behavior

abstracts (LLBA)

Record as:

245 00 $a Linguistics and language behavior

abstracts

246 1_ $a LLBA

•

Reminders:

–

May take from any source within the resource

–

May take from a source outside the resource

IF that’s where the title proper was taken from

•

Must record in 246

245 00 $a Shi chao

246 11 $a Poetry waves

•

Generally do not also record in 245$b

(OK to accept in copy)

•

Not actually PCC Core; see CSR “Notes”

•

If included, must be taken from same source as

title proper

–

If it’s not on the same source as title proper, then it’s

not other title information

•

NEVER supply (other than for cartographic and

moving image resources)

–

If descriptive information is needed, give it as a note

500 __ $a Proceedings of the conference.

•

Record any “that a user might reasonably

consider to be the title”

•

Can be taken from any source, even outside

the resource

•

UCB PS 2.3.6.3: follow “Best Practices”

sections of LC-PCC PS 2.3.6.3 (e.g. spelling out

abbreviations, symbols, numerals, etc.)

•

cont’d…

•

Also record:

–

Initialism/acronym when spelled-out version is

recorded as title proper

–

Erroneous title appearing on source when

corrected title is recorded as title proper

(construct as note with $i)

–

P/N guidelines: any provider-specific title

variants

246 1_ $i Issues from some providers have

title: $a 

{Title}

•

Serials: use only for online serials where the

title proper changes and all evidence of the

earlier title is removed (LC-PCC PS 2.3.7.3)

•

IRs: use whenever the title proper changes;

record current title as title proper and move

superseded title to earlier title proper (

RDA

2.3.2.12.3

)

•

No change from AACR2

•

For serials only, not IRs

•

Record minor title changes

–

No change from AACR2 in how major and

minor title changes are defined or treated

AACR2 21.2C2 = RDA 2.3.2.13

•

Not actually PCC Core

•

Accept if found in copy and correctly recorded

210 0_ $a Eur. j. glass sci. technol., B

Phys. chem. glasses $b (Print)

245 00 $a European journal of glass

science and technology. $n Part B, $p

Physics and chemistry of glasses.

•

Not actually PCC Core

•

Responsible PFCs not always named

•

Often not the same over the life of the resource

•

Alternatives to using s.o.r.:

–

Issuing body note

–

AAP with relationship designator (when name

is established)

710 2_ $a 

Á

gora Democr

á

tica

(Organization)

, $e issuing body.

•

When to consider using anyway:

–

To record usage for any name that is not

established

–

When needed to support user tasks (change

from AACR2)

•

If using, apply RDA 2.4 and relevant UCB PSs

–

Only one statement (first recorded) is required

–

May omit any but first name when there are more

than three with the same function

–

May include or omit honorifics, affiliations, etc.

Exercises

on titles

45

•

Example A

245 ?0 $a New books on women, gender, and

feminism.

246 1_ $a New books on women, gender, & feminism

•

Example B

245 ?4 $a The trapline.

246 1_ $i Title on home page: $a "Trapline"

newsletter

•

Example C

245 ?0 $a To wit.

Acceptable option (judgment call):

245 ?0 $a To wit : $b official newsletter of the

American Humor Studies Association.

–

Statement could go in Issuing body note 

instead

550 __ $a Official newsletter of the American

Humor Studies Association.

•

Example D

245 ?0 $a Privacy journal.

Acceptable to include:

246 1_ $a PJ

–

What about Other Title Information?



Do not record in 245$b, because title proper

can stand on its own



May record in a note

500 __ $a "An independent monthly on privacy in

a computer age."

•

Example E

245 ?0 $a Business travel planner. $p Europe,

Africa, Middle East.

246 1_ $a BTP

Other possibilities to include:

246 1_ $a CTG business travel planner. $p European

edition

246 17 $a Business travel planner. $p European

edition

•

Example F

245 ?0 $a Swiss balance of payments ...

•

Transcribe as it appears on the source

•

RDA 2.5.2.5: Be sure it is an edition statement

and not frequency or issue numbering

•

RDA 2.5.1.5: Record only those statements

relating to the whole resource

•

P/N guidelines: record only those related to

original publication; ignore any provider-

specific statements

•

What’s PCC Core? All of the following that are

available

 (do not need to have the issue in hand):

–

RDA 2.6.2: Numeric and/or Alphabetic Designation of

First Issue or Part of Sequence

–

RDA 2.6.3: Chronological Designation of First Issue or

Part of Sequence

–

RDA 2.6.4: Numeric and/or Alphabetic Designation of

Last Issue or Part of Sequence

–

RDA 2.6.5: Chronological Designation of Last Issue or

Part of Sequence

•

Major change from AACR2: alternative

designations (RDA 2.6.6-2.6.9) are NOT Core

•

How to record?  Apply 

RDA 2.17.5.3

: unformatted

362

–

No preferred source for notes

Start with preferred source specified for each

element under 2.6: same source as title proper

–

OK to look outside the resource if necessary

Start with surrogate, then sources specified at 2.2.4

–

Apply 1.8 for numbers, 1.7 (transcription) for

remainder of designation

–

Details on recording numbers and supplying data: no

change from AACR2

See relevant sections of 1.8 and 2.6

•

362 1_ $a Began with volume 38, number 1 (January-March

2014).

–

AACR2: 

Began with v. 38, no. 1 (Jan./Mar. 2014).

•

362 1_ $a Began with 1st edition (2013/2014).

–

AACR2: 

Began with 1st ed. (2013/2014).

•

362 1_ $a Began with Band 20.

–

AACR2: 

Began with Bd. 20.

•

362 1_ $a Began with FY2014.

–

AACR2: 

Began with FY2014.

•

362 1_ $a Began with Vol. 380, issue 6773 (6 February 2014).

–

AACR2: 

Began with Vol. 380, issue 6773 (6 Feb. 2014).

•

P/N guidelines: record only data related to

original publication

•

Only first place and first name recorded are

PCC Core, others are optional

•

Transcribe places and names as they appear

on the source

–

Preferred source for place: same source as name

–

Preferred source for name: same source as title

proper

•

What about date?  May not be required at all!

(no change from AACR2)

–

Serials: record publication date of first and/or

last issue 

only

 if issue is in hand 

and

 date is

known

–

IRs: record pub. date if known, otherwise try to

supply, but if you can’t do either, do not record

anything for the date element

•

Whether you use 264 _1 $c or not, you still need

to record something in OCLC Fixed Fields

•

Includes Series and, if applicable, Subseries

•

Title proper: may take from outside the resource

(2.12.2.2, 2.12.10.2); use square brackets if so

•

ISSN: may take from outside the resource

(2.12.8.2, 2.12.16.2)

•

Numbering: transcribe the term as it appears on

the source; apply 

RDA 1.8

 for the number

(2.12.9.3, 2.12.17.3)

•

P/N guidelines: ignore any provider-specific series

•

No change from AACR2

•

Current frequency is PCC Core if known

•

Former frequency not required in original

records, but should be maintained/updated in

existing records

•

Use terms at RDA 2.14.1.3 if applicable

–

Otherwise use phrases at RDA 2.17.12.3 and CCM 13.3

•

If frequency is unknown, do not record anything

•

Coding OCLC FFs Freq and Regl is optional

–

If not coding, use fill characters instead → 

∎

•

ISSN is PCC Core

–

Record from piece(s) in hand/on screen or from

ISSN Portal

–

If ISSNs for multiple formats (manifestations) are

present on the source, record only the one for the

format you’re cataloging in MARC 022$a

•

Others may be recorded in MARC 776$x

•

ISBN is PCC Core for IRs

–

Record in MARC 020$a for the format in hand

•

Other format ISBNs may be recorded in MARC 776$z

•

Use wording “Description based on” until further

notice

•

Always provide DBO even if it’s the first issue

•

Always provide source of title, even if it’s the title

page

–

Always combine with DBO

•

Use same form of issue designation as is/would be

used in 362

•

588 __ $a Description based on: Volume 1, number 1

(spring 2013); title from title page.

•

For online resources, include date of viewing

–

P/N guidelines: also identify source/provider

588 __ $a Description based on: Volume 2, number 2

(April 1995); title from table of contents

(Ingenta, viewed November 29, 2013).

•

Serials: also always provide “Latest issue

consulted” note, even if it’s the same as DBO

–

Update LIC when making changes to the

description

•

IRs: when making changes to the description,

update the DBO; do not use “Latest issue

consulted”

Exercises

on edition, numbering, publication

statement, series statement, frequency,

identifiers, description notes

63

•

Edition statement

none

•

Numbering of serials

362 1_ $a Began with: Number 52 (spring 2008).

•

Publication statement

264 _1 $a Madison, WI :

$b Women's Studies Librarian, University of

Wisconsin System,

$c 2008-

•

Series statement

none

•

Frequency

310 __ $a Semiannual

•

Identifier for the manifestation

022 __ $a 1941-7241

•

Notes

588 __ $a Description based on: Number 52 (spring

2008); title from cover.

588 __ $a Latest issue consulted: Number 52

(spring 2008).

•

Edition statement

none

•

Numbering of serials

none

•

Publication statement

264 _1 $a Reno, NV :

$b United States Department of Agriculture,

Animal & Plant Health Inspection Service,

Wildlife Services :

$b Nevada Department of Agriculture, Division of

Resource Protection

•

Series statement

none

•

Frequency

310 __ $a Monthly

•

Identifier for the manifestation

none

•

Notes

588 __ $a Description based on: January 2011; title

from PDF caption (publisher's website, viewed 

{today’s

date}

).

588 __ $a Latest issue consulted: March 2014.

•

Edition statement

none

•

Numbering of serials

362 1_ $a Began with: New series, 1:1 (October

31, 1991).

•

Publication statement

264 _1 $a Harrisonburg, VA :

$b Department of English, James Madison

University,

$c 1991-

•

Series statement

none

•

Frequency

310 __ $a Semiannual

•

Identifier for the manifestation

022 __ $a 2159-7359

•

Notes

588 __ $a Description based on: New series, 1:1

(October 31, 1991); title from caption.

588 __ $a Latest issue consulted: New series, 1:1

(October 31, 1991).

•

Edition statement

none

•

Numbering of serials

further research needed

Per ISSN Portal:

 362 1_ $a Began in 1974.

•

Publication statement

264 _1 $a Providence, RI :

$b Robert Ellis Smith

•

Series statement

none

•

Frequency

310 __ $a Monthly

•

Identifier for the manifestation

022 __ $a 0145-7659

•

Notes

588 __ $a Description based on: Volume 39, number 8

(June 2013); title from caption.

588 __ $a Latest issue consulted: Volume 39, number 8

(June 2013).

•

Edition statement

250 __ $a European edition.

•

Numbering of serials

further research needed

Further research reveals: 

none

•

Publication statement

264 _1 $a Secaucus, NJ :

$b Cahners Business Information

•

Series statement

none

•

Frequency

310 __ $a Quarterly

•

Identifier for the manifestation

022 __ $a 1532-0952

•

Notes

588 __ $a Description based on: Vol. 24, no. 1 (summer

2001); title from cover.

588 __ $a Latest issue consulted: Vol. 24, no. 1

(summer 2001).

•

Edition statement

none

•

Numbering of serials

further research needed

Per ISSN Portal & online version:

362 1_ $a Began in 1998.

•

Publication statement

264 _1 $a Zurich :

$b Swiss National Bank, Statistics

•

Series statement

none

•

Frequency

further research needed

Per ISSN Portal & online version: 

310 __ $a Annual

•

Identifier for the manifestation

022 __ $a 1661-1519

•

Notes

588 __ $a Description based on: 2005, published

September 2006; title from title page.

588 __ $a Latest issue consulted: 2005, published

September 2006.

Questions?

76

Congratulations!

•

You have completed the first part of training

on the CONSER Standard Record in RDA

instruction number order

•

See you soon for the second and third parts!

77