Boston Prep Overview and Data Cycles with EWIS

Data Cycles with EWIS May 31st, 2019 1

Overview Alumni data cycle Student data cycle Planning for SY20 Agenda Boston Prep overview Data cycles Alumni data (annually) Student data (weekly) Planning for SY20

Overview Alumni data cycle Student data cycle Planning for SY20 Mission To prepare students to succeed in four-year colleges and embody, in thought and action, lifelong ethical growth. 3

Overview Alumni data cycle Student data cycle Planning for SY20 Boston Prep History Milestones 2017: State approves Boston Prep to open 300 new seats 2004: Boston Prep opens 6th grade 2014: First 4-year college graduate 2011: First HS graduating class 2010: Persistence Project is launched 2005-2010: Boston Prep adds a grade level each year 2004 2019 4

Overview Alumni data cycle Student data cycle Planning for SY20 Boston Prep Overview Key Design Elements Ethics Rigorous academics Student supports High expectations and a one- school, 6-16 model Alumni supports Professional excellence 5

Overview Alumni data cycle Student data cycle Planning for SY20 Boston Prep Overview By the Numbers: 527 Current students, across grades 6 through 12 271 Alumni 100% Acceptance to 4-year colleges; 8 years in a row 98% Matriculation to college the fall after graduation 76% Persistence rate in college 52% Graduation from 4-year college 6

Overview Alumni data cycle Student data cycle Planning for SY20 Data Team Eileen Callahan Chief Academic Officer Sharon Liszanckie Executive Director Mindy Wright Director of the Persistence Project Graham VanderZanden Director of Strategic Projects Carolina Brito HS Principal Katie Bernier Data Analyst Cristina Lopez MS Principal 7

Overview Alumni data cycle Student data cycle Planning for SY20 Annual Persistence data cycle Step Action Salesforce database tracks student progress to/through college 1 Annual data update, including EWIS data, informs risk analysis 2 College and alumni counselors plan supports and interventions 3 Counselors conduct prioritized outreach 4 NSC data and periodic check-ins help us track progress 5 Targeted alumni interviews to understand drivers of college success for our alumni 6 8

Overview Alumni data cycle Student data cycle Planning for SY20 Step 1: Get Organized Salesforce database tracks student progress to/through college Step Action Salesforce database tracks student progress to/through college 1 Annual data update, including EWIS data, informs risk analysis 2 College and alumni counselors plan supports and interventions 3 Counselors conduct prioritized outreach 4 NSC data and periodic check-ins help us track progress 5 Targeted alumni interviews to understand drivers of college success for our alumni 6 9

Overview Alumni data cycle Student data cycle Planning for SY20 Step 2: Review EWIS Data Annual data update, including EWIS data, informs risk analysis Step Action Salesforce database tracks student progress to/through college 1 Annual data update, including EWIS data, informs risk analysis 2 College and alumni counselors plan supports and interventions 3 Counselors conduct prioritized outreach 4 NSC data and periodic check-ins help us track progress 5 Targeted alumni interviews to understand drivers of college success for our alumni 6 10

Overview Alumni data cycle Student data cycle Planning for SY20 Step 3-4: Explore Underlying Causes; Take Action College and alumni counselors plan supports and interventions. Counselors conduct prioritized outreach Step Action Salesforce database tracks student progress to/through college 1 Annual data update, including EWIS data, informs risk analysis 2 College and alumni counselors plan supports and interventions 3 Counselors conduct prioritized outreach 4 NSC data and periodic check-ins help us track progress 5 Targeted alumni interviews to understand drivers of college success for our alumni 6 11

Overview Alumni data cycle Student data cycle Planning for SY20 Step 5: Monitor Students and Interventions NSC data and periodic check-ins help us track progress Step Action Salesforce database tracks student progress to/through college 1 Annual data update, including EWIS data, informs risk analysis 2 College and alumni counselors plan supports and interventions 3 Counselors conduct prioritized outreach 4 NSC data and periodic check- ins help us track progress 5 Targeted alumni interviews to understand drivers of college success for our alumni 6 12

Overview Alumni data cycle Student data cycle Planning for SY20 Step 6: Refine the Process Targeted alumni interviews to understand drivers of college success for our alumni Step Action Salesforce database tracks student progress to/through college 1 Annual data update, including EWIS data, informs risk analysis 2 College and alumni counselors plan supports and interventions 3 Counselors conduct prioritized outreach 4 NSC data and periodic check-ins help us track progress 5 Targeted alumni interviews to understand drivers of college success for our alumni 6 13

Overview Alumni data cycle Student data cycle Planning for SY20 Annual MS/HS data cycle Step Action Annual MS/HS data cycle Weekly GLM dashboard helps faculty members stay up-to-date on student progress 1 EWIS data informs weekly GLMs 2 Principals lead teachers in prioritizing students and interventions 3 Teachers work with students (in class, in advisories, etc.) 4 5 Weekly GLMs enable updates Ongoing review of dashboard tool between Principals and Data Analyst informs updates 6 14

Overview Alumni data cycle Student data cycle Planning for SY20 Weekly MS/HS data cycle Step Action 1 Weekly GLM dashboard helps faculty members stay up-to-date on student progress 2 EWIS data informs weekly GLMs 3 Principals lead teachers in prioritizing students and interventions 4 Teachers work with students (in class, in advisories, etc.) 5 Weekly GLMs enable updates 6 Ongoing review of dashboard tool between Principals and Data Analyst informs updates Failing C+Et # (Q) 2 1 0 3 2 6 3 0 4 0 1 0 0 0 0 0 0 0 4 0 2 Retained /New EWIS Risk Level 0 Moderate 0 Moderate 0 Moderate 0 High 0 High 0 Low 0 Moderate 0 Moderate 0 Moderate 0 Low 0 High 0 Moderate 0 Low 0 Moderate 0 Low 0 High 0 Low 0 Low 0 Moderate 0 Low 0 Low LASID 28420 28421 28422 28423 28424 28425 28426 28428 28433 28436 28437 28439 28440 28441 28443 28446 28452 28454 28455 28458 28459 GPA (Q) 69 79 91 64 86 31 72 83 67 83 78 93 87 89 87 88 85 90 65 99 71 Math 74 83 90 71 92 43 69 88 57 83 72 100 86 93 100 83 81 86 60 100 63 ELA 72 80 90 69 100 29 74 82 58 87 85 89 89 86 92 90 92 94 69 99 79 UnExc Abs AM Tardy 0 0 0 1 1 2 1 9 2 0 0 1 1 0 0 0 0 0 0 0 1 Gender Male Male Female Female Female Male Male Female Female Male Female Female Male Male Male Female Female Male Female Female Female SpEd ELL WIDA Score ACCESS Score 3 0 0 13 0 0 1 0 20 5 0 0 1 0 0 2 1 0 4 0 8 0 1 1 0 0 0 0 1 0 0 0 1 0 0 0 1 0 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 0 0 1 0 0 0 0 0 4.9 3.9 4.1 3 950, P2 3.5 5.1 15 3.4

Overview Alumni data cycle Student data cycle Planning for SY20 EWIS Next Steps Our Alumni and Student data cycles both draw on EWIS data to inform planning conversations about how best to support students. Moving forward, we hope to use EWIS data to: - Better support new students from day 1 - Create bridges between our 6-12 and our Persistence programming 16