Launch Buzz Event Planning Steps for Office 365 Showcase
Detailed steps and guidelines for planning a successful launch event to showcase the value of Office 365 to employees, including defining objectives, identifying audience, creating scenarios of focus, event promotion strategies, engagement plans, volunteer recruitment, and post-event metrics capture. The provided resources include key planning steps, event outline, and promotion communication plan for effective execution and promotion of the event.
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Presentation Transcript
Launch/Buzz event - key planning steps Define objectives and success criteria Define event audience Identify scenarios of focus and the value they will provide to staff not just to IT Create day-in-the-life scripts for scenarios of focus that showcase value they provide to staff Outline event flow/agenda Book event space Create event promotion/communications plan Develop event engagement plan Recruit and ready volunteers to help with the event Post-event recap capture success metrics and other collateral from event for future OneDrive project promotion
Buzz event outline - sample Goal Buzz and launch event(s) to showcase the value Office 365 provides to employees via high value scenarios identified, such as: o Save, share and collaborate on files anytime, anywhere (OneDrive) o Create impactful content together from wherever you are working (Office) o Share sites and content (SharePoint) Format Buzz event(s): In person o Key note from executive sponsor to kick off event o Booths/stations at onsite event that showcase/demo high-value Office 365 scenarios scripted o IT Booth/station at onsite event to showcase help desk, hardware and roadmap items such as Windows 10, Surface and EMS o Stage in waves depending on audience so that those who attend have the time to visit each booth/station and see the scenario demo Event themes How Office 365 creates value for employees showcase/demo scenarios (day in the life)
Buzz event outline sample continued Promotion Communications plan for event promote event and its value to staff. Suggested ideas include: o Brand event in relation to value O365 will provide to staff o Intranet articles o Digital banners o Team meetings o Emails o Posters/tent cards Event engagement Contests Swag User stories not just IT Branding t-shirts for those hosting events, posters, tent cards Treats candy, cupcakes Video to harvest event moments for future promotion regarding Office 365 project
