Understanding Student Attendance Goals and Strategies in Pupil Services

This content delves into the goals and strategies for maintaining student attendance in Pupil Services within the Local District West. It outlines the objectives, attendance data overview, and the importance of meeting attendance goals, particularly in the context of the LCAP objectives for the 2016-17 school year. The content emphasizes the significance of attendance for student success and provides insights into the criteria for Proficient/Advanced Attendance. It also offers guidance on the number of allowable absences to maintain attendance targets.

• Student Attendance
• Pupil Services
• LCAP Goals
• School District
• Student Success

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1. Student Health and Human Services Pupil Services Teaching and Reinforcing Attendance Attendance & Enrollment Superintendent Update LOCAL DISTRICT WEST November 2016 Pupil Services

2. Objectives LAUSD 2016-17 Attendance Goals Attendance Data Overview 2015-16 Year-End Attendance 2016-17 Year-to-Date Attendance Strategies, Tools and Resources to promote attendance Next Steps

3. LCAP Attendance Goals 2016-17 2015-16 Goals: 71% (96% or higher) 10% (Chronic) The 2016-17 District attendance goal is for: 73% of students to maintain an attendance rate of 96% or higher throughout the school year Less than 11% of students to be chronically absent (missing 9% or more of the school year)

4. Understanding the LCAP Attendance Goal For students who attend the entire 180-day school year: Students cannot miss more than 7 days all year to maintain Proficient/Advanced Attendance (96% or more) Students who miss 15 days or more are considered chronically absent.

5. Understanding the LCAP Attendance Goal (continued) To maintain Proficient/Advanced Attendance, students may miss no more than 1 day for every 25 days enrolled. See Tool #1 Handout Absence Counts/Attendance Achievement Bands at the End of Each Month FBB BB 2 or more 1 Basic 0 Proficient 0 Advanced 0 2016-17 August September October November December January February March April May June 5 or more 7 or more 4 2-3 3-4 1 0 0 5-6 1-2 9 or more 11 or more 6-8 7-10 3-5 4-6 1-2 1-3 0 0 How many days can a student miss to still be considered as having Prof/Adv attendance by the end of November? 13 or more 15 or more 8-12 10-14 4-7 5-9 1-3 1-4 0 0 18 or more 20 or more 11-17 13-19 6-10 7-12 1-5 1-6 0 0 23 or more 24 or more 14-22 15-23 7-13 8-14 1-6 1-7 0 0 *Please note that these breakdowns apply to students who have been enrolled continuously since the first day of school. Students who enroll late will have fewer days of instruction, and must therefore miss fewer days of school to maintain a 96% attendance rate.

6. Importance of Attendance Submittal Student attendance defaults to Absent if attendance is not submitted We are reporting lower attendance because of this rule. Schools are not changing absences to tardies: Ensure students who are arrive late to class are changed from Absent Tardy In order for attendance to be submitted, staff must click Submit Attendance and OK to certify

7. Attendance Data Attendance Tools and Resources

8. Attendance Submittal Rate by Local District, Cumulative through October 2016 100.00% 99.85% 99.80% 99.71% 99.60% NE 99.47% 99.46% 99.43% NW 99.40% 99.40% E C 99.22% W 99.20% 99.11% S District YTD 99.00% District 15-16 98.80% 98.60% NE NW E C W S District YTD District 15-16 GOAL: 100% submittal For additional information and resources regarding attendance submittal visit http://achieve.lausd.net/Page/10104 - a the Pupil Services webpage Source: LAUSD Ad Hoc Report Monthly Data YTD thru October 31, 2016

9. LD West Monthly Attendance 2-Year Comparison Year-to-Date 99.0% 97.8% 97.4% 98.0% 96.7% 96.5% 97.0% 96.4% 95.9% 96.0% 95.7% 95.6% 95.5% 95.5% 94.9% 94.8% 94.7% 95.0% 94.0% 2015-2016 93.0% 2016-2017 92.0% 92.0% 91.0% 90.0% 89.0% Source: MiSiS Monthly Data YTD 2-Yr Comparison thru October 31, 2016

10. Attendance Bands by Local District Cumulative Year-End (2015-16): 71% Prof/Adv Target Proficient/Advanced LCAP TARGET= 71% 14.0% 15.6% 70.4% LD - CENTRAL 14.2% 16.6% 69.2% LD - EAST 12.5% 16.6% 70.9% LD - NORTHEAST 11.4% 16.9% 71.7% LD - NORTHWEST 16.1% 17.5% 66.5% LD - SOUTH 15.4% 17.7% 66.9% LD - WEST 14.0% 16.8% 69.3% LAUSD 91% and Below (Chronic) 92 - 95% (Basic) 96-100% (Proficient and Advanced) Source: MyData Cumulative Data Year-End 2015-16

11. Attendance Bands by Local District Cumulative Year-End (2015-16): 10% Chronic Abs Target Chronic Absences LCAP TARGET= 10%% 14.0% 15.6% 70.4% LD - CENTRAL 14.2% 16.6% 69.2% LD - EAST 12.5% 16.6% 70.9% LD - NORTHEAST 11.4% 16.9% 71.7% LD - NORTHWEST 16.1% 17.5% 66.5% LD - SOUTH 15.4% 17.7% 66.9% LD - WEST 14.0% 16.8% 69.3% LAUSD 91% and Below (Chronic) 92 - 95% (Basic) 96-100% (Proficient and Advanced) Source: MyData Cumulative Data Year-End 2015-16

12. Attendance Bands by Local District Cumulative YTD thru October 2016 Chronic Absences LCAP TARGET= 11%% Proficient/Advanced LCAP TARGET= 73% LD - NORTHEAST 9.3% 11.5% 79.1% LD - NORTHWEST 8.9% 11.3% 79.9% LD - EAST 10.4% 11.7% 78.0% LD - CENTRAL 11.3% 11.6% 77.1% LD - WEST 12.2% 12.4% 75.4% LD - SOUTH 12.1% 12.6% 75.3% LAUSD 10.7% 11.9% 77.4% 91% and Below (Chronic) 92 - 95% (Basic) 96 - 100% (Proficient & Advanced) Source: MyData Cumulative Data YTD 2016-17

13. District-Wide Attendance Bands by Grade Level Cumulative YTD (2016-17) Chronic Absence Goal: No more than 11% Prof/Adv Goal: At least 73% TK EXTENDED 18.9% 18.5% 62.6% TRANSITIONAL KINDERGARTEN 19.3% 16.8% 63.9% KINDERGARTEN 15.2% 16.0% 68.8% FIRST GRADE 11.6% 13.9% 74.5% SECOND GRADE 9.9% 12.7% 77.4% THIRD GRADE 8.9% 12.0% 79.1% FOURTH GRADE 8.5% 11.7% 79.8% FIFTH GRADE 8.6% 11.6% 79.9% SIXTH GRADE 7.6% 10.0% 82.4% SEVENTH GRADE 8.2% 9.9% 81.9% EIGHTH GRADE 8.3% 9.5% 82.1% NINTH GRADE 12.5% 9.9% 77.6% TENTH GRADE 12.8% 11.2% 75.9% ELEVENTH GRADE 12.6% 10.9% 76.5% TWELFTH GRADE 12.3% 11.2% 76.5% Grand Total 10.7% 11.9% 77.4% 91% and Below (Chronic) 92 - 95% (Basic) 96 - 100% (Proficient & Advanced) Source: MyData Cumulative Data YTD 2016-17 Thru October 31, 2016

14. Local District West Attendance Bands by Grade Level Cumulative YTD (2016-17) Chronic Absence Goal: No more than 11% Prof/Adv Goal: At least 73% TK EXTENDED 25.0% 19.1% 55.9% TRANSITIONAL KINDERGARTEN 23.3% 15.9% 60.8% KINDERGARTEN 17.6% 16.3% 66.1% FIRST GRADE 14.2% 14.1% 71.7% SECOND GRADE 11.8% 13.4% 74.9% THIRD GRADE 10.8% 13.4% 75.8% FOURTH GRADE 10.5% 12.6% 76.9% FIFTH GRADE 10.8% 12.9% 76.4% SIXTH GRADE 9.4% 10.4% 80.2% SEVENTH GRADE 9.6% 9.6% 80.8% EIGHTH GRADE 9.0% 10.1% 80.9% NINTH GRADE 11.0% 10.7% 78.3% TENTH GRADE 11.8% 10.6% 77.6% ELEVENTH GRADE 13.2% 10.4% 76.5% TWELFTH GRADE 12.9% 11.4% 75.7% Grand Total 12.2% 12.4% 75.4% 91% and Below (Chronic) 92 - 95% (Basic) 96 - 100% (Proficient & Advanced) Source: MyData Cumulative Data YTD 2016-17 Thru October 31, 2016

15. Local District West Attendance Bands by Language Classification Cumulative YTD (2016-17) Chronic Absence Goal: No more than 11% Prof/Adv Goal: At least 73% ENGLISH ONLY N = 44,119 14.0% 13.9% 72.1% INITIALLY FLUENT ENGLISH PROFICIENCY 7.7% 9.8% 82.5% N = 6,311 LIMITED ENGLISH PROFICIENCY 12.9% 13.1% 73.9% N = 16,959 RECLASSIFIED FLUENT ENGLISH PROFICIENCY 6.9% 8.0% 85.1% N = 14,398 91% and Below (Chronic) 92 - 95% (Basic) 96 - 100% (Proficient & Advanced) Source: MyData Cumulative Data YTD 2016-17 Thru October 31, 2016

16. Local District West Attendance Bands Comparison by Poverty Indicator YTD (2016-17) Chronic Absence Goal: No more than 11% Prof/Adv Goal: At least 73% YES N = 46,619 13.2% 12.9% 73.9% NO N = 35,300 10.5% 11.7% 77.8% 91% and Below (Chronic) 92 - 95% (Basic) 96 - 100% (Proficient & Advanced) Source: MyData Cumulative Data YTD 2016-17 Thru October 31, 2016

17. Local District West Attendance Bands Comparison by Foster Youth Population YTD (2016-17) Chronic Absence Goal: No more than 11% Prof/Adv Goal: At least 73% LD West 12.1% 12.4% 75.6% N = 81,919 Foster Youth 27.5% 16.8% 55.7% N = 1,188 91% and Below (Chronic) 92 - 95% (Basic) 96 - 100% (Proficient & Advanced) Source: MyData (LAUSD count includes Foster youth) Cumulative Data YTD 2016-17 Thru October 31, 2016

18. LOOKING AHEAD: DISTRICT-WIDE NOVEMBER 2015 FULL DAY ABSENCE COUNTS Week of Mon Tues Wed Thurs Fri Weekly Totals Nov 2-6 23,170 19,195 18,049 18,954 23,665 103,033 Nov 9-13 24,882 20,544 20,454 24,391 90,271 Nov 16-20 29,345 21,664 20,021 20,225 26,823 118,078 Nov 23-27 24 27 30 81 77,421 61,430 38,100 59,633 74,879 311,463 Totals $10,172,072 Estimated Revenue Loss = Source: MyData Daily Absences 2015-16 Full Day Absences multiplied by $29.70/day per student

19. LOOKING AHEAD: DISTRICT-WIDE DECEMBER 2015 FULL DAY ABSENCE COUNTS Week of Mon Tues Wed Thurs Fri Weekly Totals Nov 30-Dec 4 31,031 23,841 21,514 22,197 26,064 124,647 28,938 24,030 22,546 22,903 26,926 Dec 7-11 125,343 29,393 37,395 28,503 54,605 Dec 14-18 149,896 Totals 89,362 47,871 81,455 73,603 107,595 399,886 $10,954,994 Estimated Revenue Loss = Source: MyData Daily Absences 2015-16 Full Day Absences multiplied by $29.70/day per student

20. Attendance Strategies (Teach and Reinforce) Ensure Accurate Attendance- taking. Prevent Absenteeism. Promote Attendance during the Holiday months with Incentives.

21. Plan for Attendance Attendance & Dropout Prevention Plan Safe School Plan: Chapters 5b and 7 Ensure procedures are in place for all categories Communicate your clear attendance and tardy policy regularly with staff, students, parents using a variety of methods (phone, assemblies, meetings, bulletin boards, newsletters, etc.) Promote staff and student attendance with incentives Intervene with students and staff as necessary to minimize absences

22. Attendance Improvement Tools and Resources Attendance Tools and Resources

23. Communicate Attendance Expectations See Tool #2 Parent/Guardian Sample Letter and Tool #3 Sample Newsletter :

24. Ensure Accurate Attendance-Taking Ensure 100% attendance submittal by all teachers. Run ANS reports twice daily (e.g., 9:30 am and 3 pm). Remind staff by PA, phone, memo from administrator (on MiSiS from ANS Report) See Tool #4 Attendance Strategies Tool for teacher memo: MISIS TEACHER MEMO RE: ANS Memo reads: The system is showing that attendance records below are incomplete or have not been submitted on the specified dates Choose YES on Print Teacher Memo

25. Ensure Accurate Attendance-Taking (continued) Run Discrepancy report twice daily (secondary schools) Ensure records are updated Tardies (change absences to tardies) L-out on last date of attendance Enter appropriate absence codes, clear absences SAMPLE TEACHER MEMO SAA reviews Student Monthly Attendance Summary Report (SMASR) at least monthly for errors See Tool #5 Attendance Submittal Memo Sample Tool for teacher memo:

26. Prevent Absenteeism Remind staff and students that attendance is mandatory, especially on dates with high absenteeism: Friday, November 18 and Monday, November 28 (Day before and after the Thanksgiving break) Friday, December 16 and Monday, January 9 (Day before and after the Winter break) Friday, January 13 and Tuesday, January 17 (Day before and after MLK Holiday) Friday, February 17 and Tuesday, February 21 (Day before and after President s Day) Friday, April 7 and Monday, April 17 (Day before and after Spring Recess)

27. Prevent Absenteeism (continued) Use PA announcements, letters and/or Blackboard Connect messages to all parents and staff during holidays See Tool #6 Sample Blackboard Connect & PA Messages :

28. Prevent Absenteeism (continued) Ensure teachers schedule rigorous lesson plans and activities for students every day, but particularly on dates adjacent to days off. Ensure teachers promote class attendance every day, even during the days before and after the holidays. Schedule exams and finals through the last day before the break. Prevent tardies with engaging, or required activities early in the day or period See Tool #7 Sample Teacher Memo for Importance of Attendance DURING HOLIDAYS :

29. Promote Attendance through Incentives Schedule special events and attendance incentive activities on the last day before a break or first day after a break. Promote attendance for all students with 100% during November and/or December with an incentive. See Tools 8, 9, 10 Examples of Holiday flyers and incentives Tool for students and parents:

30. Additional Resources Local District Pupil Services field office http://www.pupilservices.lausd.net Attendance Works: http://www.attendanceworks.org/ Absencesaddup.org: https://youtu.be/M8SIX2o2N1c

31. Local District Data Reports Attendance Tools and Resources

32. Attendance High & Low Flyers: Month of October High Flyers and Low Flyers include: Attendance Submittal rates Attendance Chronic Absence High Flyers Low Flyers Attendance Submittal 100% Attendance Submittal Lowest submittal rates 96% Attendance Highest rate of students at or above 96% Lowest rate of students at or above 96% Chronic Absence Lowest rate of chronic absence (91% or lower) Highest rate of chronic absence (91% or lower)

33. Data Report A: Student Attendance Submittal Rates and LCAP Attendance Metrics Shows Attendance Submittal rates, Chronic Absence, 96% Attendance Schools in RED: Schools without 100% Submittal Schools not meeting the LCAP goals Report can be sorted by Director and by Operations Coordinator Attendance Submittal Calculation: Actual Attendance Submittal Possible Attendance Submittal

34. Data Report B: ATTENDANCE BY LOCATION BY MONTH, 2 YEAR COMPARISON Compares Attendance by Month & Cumulative Attendance through October (2015-16 vs. 2016-17) Identifies the Difference in Attendance rates for the month

35. Data Report C: 96% Attendance Shows Cumulative Attendance Goal Rates (96% and above) 2016-17 2015-16 Difference 2015-16 vs. 2016-17 Identifies the difference from the LCAP Goal of 73% Includes the # of students and total Enrollment

36. Data Report D: 91% (Chronic Absence) Shows Cumulative Attendance Goal Rates (11% or lower) 2016-17 2015-16 Difference 2015-16 vs. 2016-17 Identifies the difference from the LCAP Goal of 11% Includes the # of students and total Enrollment

37. Data Report E: 5 Attendance Bands Shows the Percentage AND Number of students in each of the 5 Attendance Bands

38. Data Report F: Estimated ADA Revenue Loss Shows Revenue Lost by month with comparison between 2015-16 vs. 2016-17

39. Data Report G: Revenue Lost by Location by Month (2-Year Comparison) Shows Revenue Lost by School for each month and cumulative Compares Revenue Lost from 2015-16 vs. 2016-17

40. Next Steps Attendance Tools and Resources

41. Next Steps: Supporting Local Disticts An email will be sent with a link to the November Local District reports, PowerPoint, and tools/resources by today Data reports will be available on a monthly basis Meetings with each Local District Superintendent will be scheduled with Pupil Services to discuss LD specific data

42. To ensure that all LAUSD students are enrolled, attending, engaged, and on-track to graduate Pupil Services (213) 241-3844 www.pupilservices.lausd.net