Request for Proposals for Medium Capital Projects - Funding Opportunity RFP #20-003
Wake County, North Carolina, is seeking proposals for medium capital projects funded through county-wide taxes. The aim is to enhance meeting, arts, cultural, and sports investments for visitors and residents. The competitive process, jointly conducted by the City and County, requires projects with a total capital value of $20M or greater. Timeline and evaluation team details provided for interested parties.
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Request for Proposal for Medium Project Funding RFP # 20-003 Pre-Submittal Meeting December 12, 2019
Request for Proposals for Medium Capital Projects North Carolina State Statutes authorize Wake County to collect County-wide Prepared Food and Beverage and Occupancy Taxes These taxes provide revenue to enhance meeting, arts, cultural, and sports investments across the county for visitors and residents. These revenues are governed by a series of agreements between Raleigh City Council and Wake Board of Commissioners
Request for Proposals for Medium Capital Projects 21st Amendment to Interlocal Agreements approved in 2019 Committed $46.6 million to support Medium Projects Competitive process to be jointly conducted by City and County led by County Decisions to be made by Raleigh City Council and Wake Board of Commissioners Medium projects must have a total capital value of $20M or greater Smaller projects can participate in Small Projects process to be conducted mid- 2020 Funding available for capital only, no operating
Timeline October 14/15, 2019 December 4, 2019 December 12, 2019 February 13, 2020 February 20/21, 2020 March 9/10, 2020 March 16/17, 2020 April 6/7, 2020 BOC/RCC briefed on process RFP Released Pre-submittal Meeting Submittals due Presentations to Evaluation Team Recommendations Presented BOC/RCC BOC and RCC Decisions Alternative date for BOC and RCC Decisions *Dates subject to change any updates will be posted to Wake County Finance website and wakegov.com/roomfoodtax 4
Evaluation Team Wake County Staff Community City of Raleigh Staff Denise Foreman - County Manager s Office (Lead) Allison Bradsher- Finance Loren Gold- Greater Raleigh Convention and Visitors Bureau Veronica Creech- Economic Development Heather Drennan- Budget/Finance David Palumbo- Wake County Hospitality Alliance Joe Michael- Planning Paula Lambert- Facilities, Design and Construction Kelly Arnold- Wake County Municipality Michael Haley Wake County Economic Development Eleanor Oakley United Arts 5
Minimum Criteria Project fully located in Wake County Consistent with statutory uses of revenues support sports, cultural, arts and meetings Capital in nature (minimum value of $20,000,000) Maximum hospitality tax funding of 45% of total project cost 6
Proposal Requirements 4.1 Executive Summary 4.2 Scope of Project High level description of project Minimum requirements Contact information Project concept and approach Municipal contacts (if in municipal jurisdiction) Graphics/visual depictions Unmet need to be addressed Alignment with Operating Principles Alignment with Destination Strategic Plan
Proposal Requirements 4.3 Capital Budget/ Funding Sources 4.4 Timeline Project cost Total timeliness Funding sources Project readiness Funding commitments Should be at least 50% of non- hospitality tax funding Hospitality tax dollars should be the last dollars into the project Start construction in 2 years Completion in 4 years Expenditure plan Impact to existing infrastructure 8
Proposal Requirements 4.5 Operations, Maintenance & Marketing 4.6 Visitor Estimates, ROI & Performance Targets Long-term viability Local, day and overnight estimates (use excel spreadsheet on wakegov.com/roomfoodtax) Management of operation Community access plan Economic Impact Evaluation Scheduling commitment/ venue availability Marketing plan Return on investment Maintenance approach Performance targets Financial statements 9
Proposal Requirements 4.7 Organizational Information Organization structure and leadership Prior experience Letters of support 10
Proposal Scoring Category Maximum Point Value Scope of Project 15 points Capital Budget and Funding Sources 20 points Timeline 15 points Operating Plan 20 points Visitor Estimates, Return on Investment and Performance Targets 20 points Organizational Information 10 points 11
Evaluation Process Team members review each proposal Team members receive presentation from all proposers Team will develop consensus score for each project based on submittal requirements Consensus scores will be shared with elected officials at Work Sessions 12
No Contact Prior to Submittal In regards to RFP, proposers shall initiate no contact, either written or verbal from RFP release date to date of recommendations to elected boards with: Raleigh City Council Members Wake County Board of Commissioners Wake County or City of Raleigh employees involved in process (except Denise Foreman) Members of Evaluation Team May result in disqualification from project award
Submittal Submit a single bound copy and electronic version on flash drive Proposal to be delivered to: Tom Wester Wake County Finance Procurement Services Wake County Justice Center 2nd Floor 301 S. McDowell Street Raleigh, NC 27601 Due by 3:00 pm on February 13, 2020 All submittals are public record and will be available for February Work Sessions
Project Funding Agreement Once the Raleigh City Council and Wake Board of Commissioners vote, staff work with organization(s) on Funding Agreement Key terms include: Scope and description of project Funding for project (all sources) Conditions precedent to funding Timeline Performance goals/Reporting requirements Interruption of project operation after completion
