Vendor Invoicing Process Overview

Detailed presentation slides outlining the vendor invoicing process for the Department of Rehabilitation. Topics covered include multi-factor authentication, authorization procedures, invoice processing steps, and submitting invoices through the VRC Portal for expedited processing.

• Vendor Invoicing
• Department of Rehabilitation
• Invoice Processing
• VRC Portal
• Presentation

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Uploaded on Jul 13, 2024 | 0 Views

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1. VR Connections Vendor Presentation Department of Rehabilitation January 2023

2. Zoom Navigation Overview To mute your line, select the audio control in the lower left-hand corner of your screen. During the presentations all lines, except the presenter, will be muted. There will be an opportunity to provide Questions or Input after each presentation. To ask Questions and provide Input you may use the chat feature or raise your hand and the presenter will call on you. To turn your video on or off, select the video control in the lower left-hand corner of your screen. During presentations, please keep your video off to allow participants to focus on the presentation and interpreter.

3. Current Features Multi-Factor Authentication Authorizations through VR Portal Payment Status

4. Invoice Processing Vendor receives an authorization document (e.g. DSF, NMED, MED, PO) for a specific good(s) or service(s) Vendor provides the good(s) and/or service(s) to the consumer Vendor prepares and submits invoice to the District Office through VRC Portal account, email, or mail along with supporting documentation DOR audits invoice for accuracy and approves for payment State Controller's Office (SCO) issues payment

5. Vendor Invoicing through VRC Portal Submit invoices through VRC portal for expedited processing Log into VRC Portal Vendors will see Authorizations, Payment Status, Invoice Submission Invoice Submission Required information: invoice number, invoice amount, the authorization(s) the invoice is for, as well as the service start date. Vendors will also have the ability to provide invoice supporting documentation (e.g., progress reports)

6. Process to submit an invoice

7. Process to submit an invoice slide 2

8. Process to submit an invoice slide 3

9. Process to submit an invoice slide 4

10. Process to submit an invoice slide 5

11. Basic Vendor Invoicing Live Demonstration

12. Q&A

13. Vendor Input Vendor Input

14. What ideas do you have for VR Connections? Send your ideas to: VRConnections@dor.ca.gov

15. Thank You!