Optimizing Purchasing Strategies for Organizations

Explore key considerations and benefits for organizations choosing between University of Missouri's Punchout Only system and North Dakota State University's Amazon Business Prime. Discover the advantages and drawbacks of each option to make an informed decision on enhancing purchasing processes. Dive into insights on guided buying policies, savings opportunities, and operational efficiencies.

• Purchasing Strategies
• Organization Optimization
• University Systems
• Procurement Solutions
• Decision-Making

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Uploaded on Sep 30, 2024 | 0 Views

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1. WHICH OPTION IS RIGHT FOR YOUR ORGANIZATION? Panelist: Casie Ewalt, North Dakota State University Teresa Vest, University of Missouri System

2. UNIVERSITY OF MISSOURI PUNCHOUT ONLY Deciding Factors FY 17 -$2.5 million of spend on credit card No visibility to what was being purchased No ability for diversity reporting or tracking of savings Reduced the number of Prime Accounts from over 150 to 1 Capability to set Buying Policies and Approval Workflows

3. THE GOOD AND NOT SO GOOD Not So Good Good Buying Policy Settings Loss of Credit Card Revenue Restricted Category Settings Deliveries Order Tolerances Problem resolution Net 45 day pay term Accounts Payable reconciliations Shipping to non-University addresses Business Analytics

4. NORTH DAKOTA STATE UNIVERSITY AMAZON BUSINESS PRIME - WEB-SITE ONLY Deciding Factors: No control over Individual Prime Accounts Orders can now be monitored One Amazon Business Prime Account vs several Prime Accounts No ability to see Personal Purchases Ability to set Buying Policies Save on shipping costs Access to more items and bulk savings Ability to add ND tax exemption once, vs every user having to add it

5. THE GOOD AND NOT SO GOOD Not So Good Good Guided Buying Policies: Debarred Seller Tax Exemption: ND delivery addresses Ability to look at all purchases Save Money: Shipping costs & TaxTax Increased NDSU pcard spend Track: Spend & Shipping Savings Personal purchases Converting Staff: From Personal Prime Accounts Delivery to campus: Amazon Drivers Flex

6. HOW ARE YOU USING AMAZON? What s Working? What s Not Working?

7. THANK YOU Subtitle