Willow Grove Mill Homeowners Association 2021 Annual Meeting Highlights
The Willow Grove Mill Homeowners Association conducted its 2021 annual meeting on February 9, 2022. The meeting included key agenda items such as the President's and Treasurer's reports, architectural review, old and new business discussions, and elections of directors if necessary. The President's report highlighted assessments, bills sent, compliance rates, inquiries, and various issues addressed by the association. The Treasurer's report outlined the 2021 budget updates, income, operational expenses, capital expenditures, and proposed budget for 2022.
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Willow Grove Mill Homeowners Association 2021 Annual Meeting February 9, 2022
Agenda Call to Order President s Report Treasurer s Report Architectural Review Old Business New Business Election of Directors If Necessary Q&A/Adjournment
Presidents Report Assessment May 2021 Bills (587) sent May 31st, due June 30th 2021 75% compliance rate 441 paid/146 unpaid 2020 69% compliance rate 183 unpaid) Inquiries 2021 (website, phone, mail, email) 143 Total (2021 -175) Deed Restrictions/ARC review questions Dues/Budget/Mailing Address/Delinquent notices/Check cashed Real estate closing agents/Attorneys/Insurance Nuisance (Dogs, Property lines, Property maintenance, Mowing) Other (Callbacks, requests for info) Traffic/Parking/Roads/Vehicles
Treasurers Report 2021 Update Willow Grove Mill Homeowner's Association Annual Budget - April 2021 - March 2022 As of February 9, 2022 Income: 2021 Dues ($50 per home) Total Income Budgeted Amount $ $ +/- Variance $ $ 29,350.00 29,350.00 $ $ 22,062.54 22,062.54 (7,287.46) (7,287.46) Operational Expenses: PO Box/Mailing Expenses/Office Supplies (-$800) Bank Fees (-$100) Taxes (Filing Fees/Franchise Tax) (-$300) Website Maintenance/Zoom (-$50.00) Facilities Rental (Annual/Special Meetings) Liability Insurance Cash Reserves (-$2,500) Attorney's Fees (-$500) JP Court Collection Fees Total Operational Expenses (+$4,250) Budgeted Amount $ $ $ $ $ $ $ $ $ $ +/- Variance $ $ $ $ $ $ $ $ $ $ 1,800.00 100.00 500.00 400.00 500.00 2,300.00 500.00 5,000.00 3,500.00 14,600.00 $ $ $ $ $ $ $ $ $ $ (1,591.88) (18.00) (701.00) (957.89) 208.12 82.00 (201.00) (557.89) 500.00 (2,087.00) 185.08 5,000.00 3,500.00 6,629.31 - (4,387.00) (314.92) - - ** (7,970.69) Captial Expenditures: Landscaping (-$2,000) Tree Replacement (+$4,080) Storm Water Management/Treatment (+$6,000) Total Capital Expenses (+$8,080) Budgeted Amount $ $ $ $ +/- Variance $ $ $ $ 2,000.00 6,580.00 6,000.00 14,580.00 $ $ $ $ (7,655.00) (4,605.00) (1,789.44) (14,049.44) (5,655.00) 1,975.00 4,210.56 530.56 2021 Budget Options: Total Operational Expenses from Above Total Estimate Capital Expeditures from Above Total Budget: Budgeted Amount $ $ $ Per Home 2021 Assessment $ $ $ 14,600.00 14,580.00 29,180.00 587 587 587 24.87 24.84 50.00 Balance Sheet: 2020 Balance Forward 2021 Total Income Operational Expenses Capital Expenses Totals ** Attorney's Fees have yet to be billed, but oustanding debt is ~$3,000 + - Total $ $ 27,718.23 22,062.54 $ $ $ $ $ 27,718.23 22,062.54 7,970.69 14,049.44 27,760.64 $ $ $ 7,970.69 14,049.44 22,020.13 $ 49,780.77
Treasurers Report Proposed 2022 Willow Grove Mill Homeowner's Association Annual Budget - April 2022 - March 2023 As of February 9, 2022 Income: 2022 Dues ($50 per home) Total Income Budgeted Amount $ $ +/- Variance (29,350.00) $ (29,350.00) $ 29,350.00 29,350.00 $ $ - - Operational Expenses: PO Box/Mailing Expenses/Office Supplies Bank Fees Taxes (Filing Fees/Franchise Tax) Website Maintenance Facilities Rental (Annual/Special Meetings) Liability Insurance Cash Reserves Attorney's Fees JP Court Collection Fees Total Operational Expenses Budgeted Amount $ $ $ $ $ $ $ $ $ $ +/- Variance $ $ $ $ $ $ $ $ $ $ 1,800.00 100.00 500.00 400.00 500.00 2,300.00 500.00 5,000.00 3,500.00 14,600.00 1,800.00 100.00 500.00 400.00 500.00 2,300.00 500.00 5,000.00 3,500.00 14,600.00 $ - Captial Expenditures: Landscaping Tree Replacement Storm Water Management/Treatment Total Capital Expenses Budgeted Amount $ $ $ $ +/- Variance $ $ $ $ 2,000.00 6,580.00 6,000.00 14,580.00 2,000.00 6,580.00 6,000.00 14,580.00 $ - 2022 Budget Options: Total Operational Expenses from Above Total Estimate Capital Expeditures from Above Total Budget: Budgeted Amount $ $ $ Per Home 2022 Assessment $ $ $ 14,600.00 14,580.00 29,180.00 587 587 587 24.87 24.84 50.00 Balance Sheet: 2020 Balance Forward 2021 Total Income Operational Expenses Capital Expenses Totals + - Total $ $ 27,718.23 29,350.00 $ $ $ $ $ 27,718.23 29,350.00 14,600.00 14,580.00 27,888.23 $ $ $ 14,600.00 14,580.00 29,180.00 $ 57,068.23
Willow Grove Mill Architectural Review Committee Tom Peters Chairperson Richard Harding Nicole Homer
Purpose of Architectural Review Committee Review applications / requests for changes to residential property Post approval follow-up to ensure compliance with original submission May investigate potential complaints of violations w/ Board of Directors
Requests requiring ARC approval Outbuildings (sheds, gazebos, outdoor storage facility, etc ) Decks, porches, patios & other additions Swimming Pools Permanent Firepits Fences Exterior mechanical devices
Architectural review process 1. Submit application and all associated building plans to ARC a. Can be submitted via WGM HOA website (www.willowgrovemillhoa.com) 2. Committee to review application & documentation 3. Committee to respond within 14 days with decision or clarifying questions 4. If approved, plans & approval to be submitted to Town of Middletown for an application for a building permit a. ARC approval does NOT supersede Town of Middletown Approval 5. Changes to plans must be re-submitted to ARC for re-approval.
What THE ARC LOOKS for Compliance with deed restrictions Aesthetic suitability Effect on neighboring properties & neighborhood
2021 Initiatives Holiday Wreaths
General Reminders Parking: No commercial vehicles can be parked overnight on community streets. Includes moving vans, panel trucks, tractor trailers Cars Blocking sidewalk Cars left hanging over the public sidewalk will be ticketed Cars blocking driveways on either side of the street Cars parked within the intersection No Saving Spots Garbage cans, beach chairs or other item found to be saving spots on non-trash days will be removed Shoveling Sidewalks around your property must be shoveled within 48 hours according to Middletown code Trash Can Storage Trash cans must be removed from the street within 24 hours Trailers No Utility, boat or car trailers can be parked on residential streets or driveways Auto Repairs cannot be made on the street or in public parking areas Cleanup after your dog Tree Trimming Tree limbs hanging over the street or sidewalk lower than 6 feet must be trimmed
Important Numbers Concern Animal Control Police - Non-Emergency Postal Delivery Odessa Fire Company Street Lights Utility/Tax Bills Nuisance Properties/Code Violations Snow Removal Streets/Stormwater Bulk Yard Waste Questions Building Permits/Inspectioins Trash Pickup Department Delaware Animal Services Middletown Police Dpeartment (NCC Dispatch) Middletown Post Office Odessa Fire Company Town of Middletown - Electric Department Town of Middletown - Billing Department Town of Middletown - Code Enforcement Town of Middletown - Municipal Services Town of Middletown - Municipal Services Town of Middletown - Municipal Services Town of Middletown - Permits & Inspections Trash Tech Phone # (302) 255-4646 (302) 573-2800 (800) 275-8777 (302) 378-8929 (302) 378-2211 (302) 378-2711 (302) 378-1171 (302) 378-2211 (302) 378-2211 (302) 378-2211 (302) 378-1171 (888) 832-8802
2022 Initiatives East Truepenny and Gloucester Tree Replacement Deed Restriction Revisions Implementation Increase to Shed Sizes Property Type Single Family Single Family Single Family Townhomes* Lot Size Shed Size Up to 12x12 Up to 12x14 Up to 12x16 Up to 8x10 1/8 acre to 1/4 acre 1/4 acre to 1/3 acre >1/3 acre All lot Sized *All townhome lit sizes in WGM restrict shed sized to 80 sq ft due to Town setback requirements Fines Structure Fences Reduction to Quorum
Middletown Police Updates 87 calls for MPD service to WGM YTD (as of 12/16/2021) 15 property check calls (18%) 13 vehicle stops (15%) 11 suspicious vehicles (13%) 5 parking violations (6%) WGM calls for service are on the lower end of total calls YTD 2021 in Middletown Crimes in the community are largely committed by non-residents of WGM Theft from/of motor vehicles the largest driver of calls Residents encouraged to lock your vehicles, remove keys, and do not leave valuables inside Crime trends are largely coming form suspects in Wilmington and are county wide issues Delaware Crime Stoppers is another resource to report crimes anonymously. Tips can be reported anonymously here: https://www.p3tips.com/tipform.aspx?ID=346&CX=040404
Community Updates New Appoquinimink Library Silver Lake Park Fall 2022 DE-299 Widening (SR1 to Catherine St) Completion Fall 2023 Middletown YMCA Silver Lake Park 2024/2025 NCC Regional Park Shallcross Lake Road 2024
Springfield Fire Fire damaged 4 units on the 100 block of Springfield Circle Cause under investigation 4 families displaced Family Address 132 Springfield 134 Springfield 136 Springfield 138 Springfield Phone Family members 2 adults, 12 year old 2 adults/2 dogs (50lbs) - Needs GoFundMe Jefferson Family Bascone/Zell Family TBD Campbell Family 609-424-6566 302-660-1898 - 215-626-5789 Food, clothing and personal items Temporary housing that accepts dogs - Clothing, sneakers, coat for ages 10 & 15; Bottles, wipes, pacifiers, strollers, anything baby https://gofund.me/7aab81d6 https://gofund.me/79e21b99 - https://gofund.me/9865bcc4 2 adults/4 children ages 10, 15, and infant twins)
Election of Directors The community elects up to five directors each year Written nominations solicited in advance by mail or email (due 2/8/22) Quorum of 176 homes (30%) is required to hold election If no quorum exists, current directors remain in place until next election If fewer than 6 nominations, all nominated directors are appointed to the board without an election No write-ins permitted Vote determines the directors who will sit on the board. Specific officer positions are voted on by the board itself once elected. Nominees- Received 5 total nominations: Aaron Blythe Current President Joyce Kidd Current Vice President Tony Tagliaferro Current Treasurer Brian Yarborough Current Secretary Jackie Brown Current At-large Member
Q&A/Adjournment Website: www.willowgrovemillhoa.com Facebook: Willow Grove Mill HOA Email: contactus@willowgrovemillhoa.com ARC Review: arcreview@willowgrovemillhoa.com Board of Directors Aaron Blythe, President 302-378-7850 Joyce Kidd, Vice President 302-376-6381 Brian Yarborough, Secretary 302-449-2744 Tony Tagliaferro, Treasurer 845 913-8327 Jackie Brown, At-large 856 979-5112
