Ramsgate Homeowners Association Annual Meeting Overview

Ramsgate Homeowners Association held its annual meeting on February 25, 2016, covering various aspects such as the introduction of the Board and Committee Chairs, budget overview for 2015, proposed budget for 2016, and reports from different cost centers. Attendees also had the opportunity to ask questions and vote on the budget.

• Homeowners Association
• Budget Overview
• Committee Chairs
• Annual Meeting

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1. Welcome To The Annual Homeowners Association Meeting February 25, 2016

2. Agenda Introductory Remarks Introduction of the Ramsgate Homeowners Association Board, Committee Chairs 2015 Budget Overview 2015 Cost Center Reports 2016 Proposed Budget Questions about 2016 Proposed Budget Vote on Budget Questions from Attendees

3. 2015 Board of Directors Chairman: President: Vice President: Secretary: Treasurer: Jim Chastain Charles Dammann David Raines Jane Horton Robert Stangarone

4. 2015 Committee Chairs Architectural Review Landscaping Nominating Pool & Clubhouse Ponds & Waterways Social Barry Evans David Raines Jim Peace Charles Dammann Jim Chastain At Large

5. 2015 Street Captains Patty Champion Helene Dolinger Kris Flanigan Matt McCoy Eunice Vechinski Jeanne Scanland Tammy Creswell Johnny Edwards Carolyn Henry Barbara Parker Jaime Thomas Rhonda Winchester

6. Architectural Review Committee Homeowners Association Responsible for Existing Homes Submit all modifications on approved form to the Committee at least 30 days prior to beginning project.

7. 2015 Budget Overview - Income 2015 Cash Carry Forward Dues 142 Lots Settlements 14,538 92,300 532 Interest Inc 8 Late Fees 0 Misc. Income (ad sales /clubhouse rent) 1,960 TOTAL INCOME $109,338

8. 2015 Budget Overview - Budget EXPENSES 2015 Actual 2015 Budget Variance Administration 5,650 7,262 +29% Social Committee 500 0 -100% Clubhouse & Pool 13,700 11,475 -16% Landscaping 45,000 40,114 -11% Ponds and Waterways 17,000 16,056 -6% Reserve Fund (General) 5,000 5,000 0% Reserve Fund (Pool) 5,000 5,000 0% TOTAL EXPENSES $ 91,850 $ 84,907 -7.55%

9. Cost Center Reports Administration Social Committee Clubhouse & Pool Landscaping Ponds & Waterways Reserve Fund

10. Administration 2015 Budget 2015 Actual Difference 2016 Budget Annual Corp. Report Fee Bank Charges Insurance Mail Box Rental Postage and Delivery Printing and Reproduction Surety Bond Miscellaneous Admin. City Storm Water Fee Legal Fees Web Site Developement TOTAL 20 40 23 78 3 20 40 38 43 48 3,196 132 152 600 120 165 475 750 3,239 180 3,239 180 104 600 120 122 475 750 98 (54) (31) 569 120 119 461 - (46) (14) 801 825 1,551 825 $7,263 0 0 $ 5,650 $1,613 $ 5,650

11. Social Committee 2015 Budget 2015 Actual Difference (500) (500) 2016 Budget Social Committee TOTAL $ 500 $ 500 $ 0 $ 0 $500 $ 500

12. Clubhouse & Pool -1 2015 Budget 2015 Actual Difference 2016 Budget Clubhouse Clubhouse Cleaning 1,390 982 (408) 1,390 Clubhouse Supplies 300 0 (300) 300 Clubhouse Repairs 1,500 585 (915) 1,500 Clubhouse Labor 0 0 0 0 Clubhouse Parts 500 0 (500) 500 Pest Control 320 316 (4) 320 Total Clubhouse Expense $ 4,010 $ 1,883 $(2,127) $ 4,010 Pool Pool Operation 3,000 3,095 95 3,000 Pool Chemicals 1,500 1,243 (257) 1,500 Pool Repairs Labor 0 228 228 0 Pool Repair Parts 500 0 (500) 500 Pool Permits 340 340 0 340 Total Pool Expense $ 5,340 $ 4,906 $ (434) $ 5,340

13. Clubhouse & Pool - 2 2015 Budget 2015 Actual Difference 2016 Budget Utilities - Clubhouse & Pool Electricity 2,700 3,240 540 2,700 Telephone 650 684 34 650 Water and Sewer 1,000 762 (238) 1,000 Total Utilities $4,350 $4,686 $ 336 $ 4,350 Total Clubhouse & Pool $ 13,700 $11,475 $ (2,225) $ 13,700 Reserve for Pool $ 5,000 $ 5,000 $ - $ 5,000

14. Landscaping 2015 Budget 33,436 2015 Actual 33,436 Difference 2016 Budget 33,436 Outdoor Inc. Contract Additional Weed Control Miscellaneous Work Irrigation Repair Utilities Renovation Work (TBD) 0 1,000 1,064 3,000 3,500 3,000 0 (1,000) 410 (1,113) (506) (2,677) 1,000 1,064 3,000 3,500 3,000 1,474 1,887 2,994 323 TOTAL $45,000 $ 40,114 $ (4,886) $45,000

15. Ponds and Waterways 2015 Budget 2015 Actual Difference 2016 Budget Electricity 7,500 8,983 1,483 8,500 Algae Control (Chemicals and materials) 3,500 2,996 (504) 3,500 2,500 2,142 2,500 Fountain Maintenance and Parts (358) 1,000 Pond Service Trapping 0 (1,000) 0 Pond Repair and Maintenance 2,500 1,936 (564) 2,500 TOTAL $ 17,000 $16,057 $ (943) $17,000

16. 2015 Collection Comments 2015 Dues collections Collected on 100% 1 current lien, payments made monthly

17. 2015 Budget Overview Cost Center Budget Actual Administration 5,650 7,262 Social Committee 500 0 Clubhouse & Pool 13,700 11,475 Landscaping 45,000 40,114 Ponds & Waterways 17,000 16,056 Capital Reserve (Pool) 5,000 5,000 Capital Reserve (General) 5,000 5,000 Total $ 91,850 $ 84,907

18. 2015 Reserve Fund Balances As of 12/31/15 General Reserve Pool Reserve Total Reserve $31,553 $ 8,840 $40,393

19. 2015 Capital Expense POOL Clubhouse Repair Fence Repair Fence Painting TOTAL POOL GENERAL RESERVE Pond Dredging Parkway TOTAL GENERAL RESERVE TOTAL RESEVE SPENDING 2015 $ 1,007 $ 850 $ 4,136 $ 5,993 $ 13,787 $ 13,787 $ 19,780 REPLENISH TO GENERAL RESERVE $ 23,787

20. 2015 Financial Report Questions

21. Remember to Sign In

22. Strategic Planning Current Dredge Parkway Pond Completed Seawall on Parkway Pond Repair Parkway Sidewalks Now City Responsibility Clean and Paint Light Poles Total Reserve Funds Available (12/31/15) 15,000 13,786 25,000-30,000 0 1,500 $26,500 $31,553

23. Strategic Planning 5 Years General Reserve Landscape Brickston Island Empty Lot Landscaping Irrigation System Renovation Pond Repairs/Dredging 5,000 5,000 ??? ??? Total $10,000

24. Strategic Planning Current Pool & Clubhouse Repair/Paint Fence/Replace Completed Bathroom Repair Completed Standing Water in Grass Total Pool/Clubhouse Reserve Available 15,000 4,986 0 1,007 6,000 $6,000 $8,840

25. Proposed 2016 Budget - Expense Administration Social Committee Clubhouse & Pool Landscaping Ponds & Waterways Reserve Fund General Reserve Fund - Pool Total 5,650 500 13,700 45,000 17,000 5,000 5,000 $ 91,850

26. Proposed 2016 Budget - Income 2015 Cash Carry Forward DUES (2016) Interest Income Newsletter Adv/clubhouse rent LATE FEES TOTAL INCOME 643 92,300 142 LOTS * $650 10 1,600 0 $ 94,553 INCLUDES $10,000 GENERAL AND POOL RESERVES $ 2,703 2016 BUDGETED EXPENSE DIFFERENCE $ 91,850

27. Proposed Reserve Fund RESERVE FUND PROPOSED 2016 General Reserve Fund 5,000 Pool Reserve Fund 5,000 Reserve funds added in 2016 $10,000

28. 2016 Dues Amount - $650 with Single Payment Due by March 1, 2015 Statements were mailed January 26, 2016 10% interest compounded for dues received after March 1, 2016

29. Late Fee Policy 10 % interest compounded on all balances after March 1 Interest will accrue until debt is paid Liens may be filed on property after June 1 Legal proceedings may be taken after June 1 Vote for Approval of Budget

30. Questions from Attendees