Updated Regulations for Federal Grant Proposals
Updated Rules for Proposals
Due to Upcoming Changes in
OMB Circular
Who
–
Federal Government is making major changes
to the OMB Circulars (More on that next month)
What
–
Among other things, will allow more ‘give’ in
Admin Salaries
and
Computers
Where
–
With the right wording, will be allowable in
upcoming awards
to UNMHSC
When
–
Awards Received after
12-26-14
(New & Non-Competing)
How
–
By writing your
Budget Justification
correctly!
Significant Changes – COMPUTERS
Computing Devices
– A computing device is a
supply
if it does not meet the equipment
capitalization threshold of $5,000.
This Definition Affects Part E: Cost Principles
Materials and Supplies…
– For computing devices,
charging as a direct cost is allowable
for devices that
are
essential and allocable
, but not solely dedicated,
to the performance of a Federal Award.
Significant Changes – Admin Salaries
Clerical and Admin Salaries
–
•
“The salaries of administrative and clerical staff should normally be treated as
indirect (F&A) costs.
Direct charging of these costs may be appropriate
only
if
all
of the following conditions are met:
o
Administrative or clerical services are integral to a project
or activity;
o
Individuals involved can be specifically identified with the
project or activity;
o
Such
costs are explicitly included in the budget or have the
prior written approval of the Federal awarding agency
; and
o
The costs are not also recovered as indirect costs.”
•
Removal of “major project” requirement
•
Recognition of administrative workload
NOTE: Include specific
budget lines
in proposals for projects that would be funded
after December 26, 2014.
Show Me the Money $
•
Budget Justification Example - COMPUTER
:
$2000 will be needed for a desk top computer,
monitor and printer, which will be essential for the
new Program Manager to perform key grant
functions, including scheduling, data management
and project tracking for this grant. The desk top
printer is essential, to ensure confidentiality of
printed core statistics on subjects.
(Key: Essential & Allocable)
Show Me the Money $
•
Budget Justification Example – Admin Salaries
:
Barney Fife, Admin Assistant II, 3 CM. Mr. Fife is
responsible for the monthly mailing of survey cards
to the study subjects, following up, then entering
the data into the master database. This is an
essential & integral task under this study, and it is a
time consuming task, but accumulation of 500 New
Mexico participant opinions is critical to Aim 2.
This portion of Mr. Fife’s effort is not part of general
administrative costs in UNM’s F&A Rate Agreement.
(Key: Integral, Specific, Explicit in Budget, Not F&A)
Major changes in OMB Circulars by the Federal Government will impact allowable expenses for administrative salaries and computers in upcoming awards to UNMHSC. Proper budget justification is key for successful proposals post-December 26, 2014. Direct charging for clerical staff and computing devices will be allowed under specific conditions. Examples provided for correct budget justifications.
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Presentation Transcript
Updated Rules for Proposals Due to Upcoming Changes in OMB Circular Who Federal Government is making major changes to the OMB Circulars (More on that next month) What Among other things, will allow more give in Admin Salaries and Computers Where With the right wording, will be allowable in upcoming awards to UNMHSC When Awards Received after 12-26-14 (New & Non-Competing) How By writing your Budget Justification correctly!
Significant Changes COMPUTERS Computing Devices A computing device is a supply if it does not meet the equipment capitalization threshold of $5,000. This Definition Affects Part E: Cost Principles Materials and Supplies For computing devices, charging as a direct cost is allowable for devices that are essential and allocable, but not solely dedicated, to the performance of a Federal Award.
Significant Changes Admin Salaries Clerical and Admin Salaries The salaries of administrative and clerical staff should normally be treated as indirect (F&A) costs. Direct charging of these costs may be appropriate only if all of the following conditions are met: o Administrative or clerical services are integral to a project or activity; Individuals involved can be specifically identified with the project or activity; Such costs are explicitly included in the budget or have the prior written approval of the Federal awarding agency; and The costs are not also recovered as indirect costs. o o o Removal of major project requirement Recognition of administrative workload NOTE: Include specific budget lines in proposals for projects that would be funded after December 26, 2014.
Show Me the Money $ Budget Justification Example - COMPUTER: $2000 will be needed for a desk top computer, monitor and printer, which will be essential for the new Program Manager to perform key grant functions, including scheduling, data management and project tracking for this grant. The desk top printer is essential, to ensure confidentiality of printed core statistics on subjects. (Key: Essential & Allocable)
Show Me the Money $ Budget Justification Example Admin Salaries: Barney Fife, Admin Assistant II, 3 CM. Mr. Fife is responsible for the monthly mailing of survey cards to the study subjects, following up, then entering the data into the master database. This is an essential & integral task under this study, and it is a time consuming task, but accumulation of 500 New Mexico participant opinions is critical to Aim 2. This portion of Mr. Fife s effort is not part of general administrative costs in UNM s F&A Rate Agreement. (Key: Integral, Specific, Explicit in Budget, Not F&A)
