ADS/ENS and IBS in Grant Proposals

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Mike Anthony
Suzette Ashby
August 3, 2012
What is an administrative supplement? An endowed
supplement?
How to think about ADS/ENS and
 IBS
Proposal
Workday
FEC
Charging ADS/ENS to grants
Using the ADS/ENS calculator
Department examples and questions
Agenda
Compensation added to regular salary for assuming
higher level administrative responsibilities.
An approved lump sum amount added to gross
salary each month.
What is an Administrative Supplement?
Compensation awarded to faculty members who
have been appointed as Endowed Professor or chair
as allowed under the terms of the endowment.
What is an Endowed Supplement?
Institutional Base Salary
 
IBS - Includes ADS and ENS
Grant Proposals - All components of IBS (including ADS
and ENS) should be used in the proposal.
Workday
ADS and ENS do not have FTE attached to them in Workday.
Adjustments must be made to ensure effort presents correctly
on FEC.
FEC - eFECS uses IBS to calculate effort on grants
Accounting for ADS/ENS
Best Practice is to charge only Regular (REG) pay to
grants.
Exceptions:
Center Grants
Some cases where ADS or ENS is used in whole or
part for salary on grant.
 (1)
(1) 
While ADS represents a salary increment generally associated with
additional administrative responsibilities the amount of ADS and the
percent of total compensation it represents is not necessarily tied to
percent effort.
Charging ADS/ENS to Grants
http://f2.washington.edu/fm/maa/sites/default/fi
les/fec/ads-ens-calculator.xls
Using the ADS/ENS Calculator
Department Examples/Questions
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Learn about Administrative and Endowed Supplements, Institutional Base Salary, and the importance of charging ADS/ENS correctly to grants. Explore the nuances of accounting for ADS/ENS in grant proposals and best practices for using the ADS/ENS calculator. Gain insights from department examples and questions regarding these crucial components in grant funding processes.

  • Grant Proposals
  • Administrative Supplements
  • Endowed Supplements
  • Institutional Base Salary
  • Accounting

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  1. ADS/ENS Brown Bag Mike Anthony Suzette Ashby August 3, 2012

  2. Agenda What is an administrative supplement? An endowed supplement? How to think about ADS/ENS and IBS Proposal Workday FEC Charging ADS/ENS to grants Using the ADS/ENS calculator Department examples and questions

  3. What is an Administrative Supplement? Compensation added to regular salary for assuming higher level administrative responsibilities. An approved lump sum amount added to gross salary each month.

  4. What is an Endowed Supplement? Compensation awarded to faculty members who have been appointed as Endowed Professor or chair as allowed under the terms of the endowment.

  5. Institutional Base Salary

  6. Accounting for ADS/ENS IBS - Includes ADS and ENS Grant Proposals - All components of IBS (including ADS and ENS) should be used in the proposal. Workday ADS and ENS do not have FTE attached to them in Workday. Adjustments must be made to ensure effort presents correctly on FEC. FEC - eFECS uses IBS to calculate effort on grants

  7. Charging ADS/ENS to Grants Best Practice is to charge only Regular (REG) pay to grants. Exceptions: Center Grants Some cases where ADS or ENS is used in whole or part for salary on grant. (1) (1) While ADS represents a salary increment generally associated with additional administrative responsibilities the amount of ADS and the percent of total compensation it represents is not necessarily tied to percent effort.

  8. Using the ADS/ENS Calculator http://f2.washington.edu/fm/maa/sites/default/fi les/fec/ads-ens-calculator.xls

  9. Department Examples/Questions

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