Illinois Department of Commerce & Economic Opportunity Grant Accountability & Transparency Act (GATA) Process
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The GATA Process
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The purpose of GATA is to provide for the development of
a coordinated, non-redundant process for the provision of
effective and efficient oversight of the selection and
monitoring of grant recipients, ensuring quality programs,
limiting fraud, waste and abuse, and defining the purpose,
scope, applicability and responsibilities in the life cycle of
a grant.
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What Grants are Available?
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Catalog of State Financial Assistance (CSFA)
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Notice of Funding Opportunity (NOFO)
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First Step in Getting a Grant:
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P
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Who Has Received a Grant?
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Listing of all Executed Grants
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Who Can’t Get a Grant?
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Complete registration and pre-qualification on the
Portal
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One per State Fiscal Year
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July 1
st
– June 30
th
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Need:
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Dun & Bradstreet Verification
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SAM Cage Code Number
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Must be completed prior to application submission.
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1.
Enter your username and
password and click “sign
in”
2.
Fill in the DUNS number
for the entity for which
you are associated with
and click “yes.”
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Enter the entities if necessary
based on the IL Secretary of State
Certificate of Good Standing.
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Click “Save.”
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Go back to Main
Menu and scroll
down to check pre-
qualification
status.
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Use the “help
button for anything
that does not have
a “Good” status to
remediate.
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Scroll down to
Fiscal and
Administrative
Internal Control
Questionnaire
(ICQ) to create
an ICQ for the
current year.
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Completed once, annually for the Entity, Includes:
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Accounting System
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Budget Controls
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Cost Principles
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Audit
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Organizational Governance
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Property Standards
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Procurement Standards
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Subrecipient Monitoring –
not applicable for CDBG
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Fraud, Waste and Abuse
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Submitted to cognizant agency for review.
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Be sure to click “Submit”
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After completion of the
ICQ, check to see if you
have an accepted FY20
ICQ.
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If there is not a date in
the “Date Accepted” box,
then the ICQ was not
accepted. Reach out to
Cognizant Agency.
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Grantees should refer to FAQs at:
https://www.illinois.gov/sites/GATA/Grantee/Pages/Grante
ePortalFAQ.aspx
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Resource Library can be found at:
https://www2.illinois.gov/sites/GATA/Pages/ResourceLibr
ary.aspx
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E-mail: CEO.GATA@Illinois.gov
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Once pre-qualification and ICQ approved, an email invitation
will be sent to log into the State of Illinois Indirect Cost Rate
Proposal System, better known as CARS.
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Elect the type of indirect rate using on all Illinois grants.
•
All grantees are required to log into the system and make a
rate selection and submit it for approval.
•
Even if you elect not to claim any indirect costs and not have
a rate, you still need to document that in CARS and submit it
for approval.
•
No Documentation = No Payments
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The types of indirect rates that are available to use are:
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1.
Federally negotiated indirect cost rate
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2.
State negotiated indirect cost rate
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3.
10% De Minimis rate applies to the Modified Total
Direct Costs (MTDC)
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4.
Elect not to charge indirect and select no rate
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On Agency/Program Website
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On Agency/Program Website
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CDBG Grant Programs
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Rebuild Illinois Competitive Public Infrastructure and
Economic Development Grant Programs
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On Agency/Program Website
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M
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Completed by Committee
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Appeals Process
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Written within 14 days
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Complete the outstanding grant award requirements as
stated on the Notice of State Award Finalist
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Outstanding GATA requirements
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Programmatic Risk Assessment (will be e-mailed)
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Return Conflict of Interest and Mandatory Disclosures
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Environmentals
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Special Conditions
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Evaluates past performance in the CDBG program
for both the Community and the Administrator
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Complete the Programmatic Risk Assessment for
each Grant
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Survey link will be e-mailed to you along with
NOSAF.
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N
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Similar to Grant Award Letter
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Provides all the terms and conditions based on the
Internal Control Questionnaire (ICQ) and the
Programmatic Risk Survey.
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Review the NOSA to ensure understanding of grant
terms
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Accept NOSA on GATA system.
•
Grant will not be awarded without NOSA
acceptance.
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U
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Part 1 – Uniform across the State
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Part 2 – Uniform across the Agency
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Part 3 – Program Specific
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Sign and submit the Agreement to the Agency
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Hurray, you made it!!!
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Q
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T
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n
k
Y
o
u
!
Wendy Bell
Deputy Director of Community Development
500 East Monroe
Springfield, IL 62701
Phone # 217-558-4200
Email: wendy.bell@illinois.gov
This information details the Grant Accountability & Transparency Act (GATA) process by the Illinois Department of Commerce & Economic Opportunity, covering aspects like grant oversight, fraud prevention, and grant recipient selection. It includes steps for pre-qualification, available grants, and necessary verifications for grant applications within Illinois. The process involves utilizing the GATA web portal and adhering to specific requirements for grant eligibility.
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Presentation Transcript
Illinois Department of Commerce & Economic Opportunity www.illinois.gov/dceo Community Development Block Grants The GATA Process
Grant Accountability & Transparency Act (GATA) The purpose of GATA is to provide for the development of a coordinated, non-redundant process for the provision of effective and efficient oversight of the selection and monitoring of grant recipients, ensuring quality programs, limiting fraud, waste and abuse, and defining the purpose, scope, applicability and responsibilities in the life cycle of a grant. 2
GATA Process GATA WEB PORTAL www.grants.illinois.gov What Grants are Available? Catalog of State Financial Assistance (CSFA) Notice of Funding Opportunity (NOFO) First Step in Getting a Grant: Pre Qualification Portal Who Has Received a Grant? Listing of all Executed Grants Who Can t Get a Grant? STATE Debarred/Suspended List Comptroller s Offset Management Information Control System 3
GATA Process PRE QUALIFICATION PORTAL Complete registration and pre-qualification on the Portal One per State Fiscal Year July 1st June 30th Need: Dun & Bradstreet Verification SAM Cage Code Number Must be completed prior to application submission. 4
Annual Pre-Qualification Process: Steps 1 & 2 Go to the GATA Portal 1. Enter your username and password and click sign in 2. Fill in the DUNS number for the entity for which you are associated with and click yes. 5
Annual Pre-Qualification Process Step 3 Edit registration andchange the Organization Type to appropriate classification. Enter the entities if necessary based on the IL Secretary of State Certificate of Good Standing. Click Save. 6
Annual Pre-Qualification Process Step 4 Go back to Main Menu and scroll down to check pre- qualification status. Use the help button for anything that does not have a Good status to remediate. 7
Annual Pre-Qualification Process Step 5 Scroll down to Fiscal and Administrative Internal Control Questionnaire (ICQ) to create an ICQ for the current year. 8
GATA Process Internal Control Questionnaire Completed once, annually for the Entity, Includes: Accounting System Budget Controls Cost Principles Audit Organizational Governance Property Standards Procurement Standards Subrecipient Monitoring not applicable for CDBG Fraud, Waste and Abuse Submitted to cognizant agency for review. 9
Annual Pre-Qualification Process Step 5 Be sure to click Submit After completion of the ICQ, check to see if you have an accepted FY20 ICQ. If there is not a date in the Date Accepted box, then the ICQ was not accepted. Reach out to Cognizant Agency. 10
Need Help? Grantees should refer to FAQs at: https://www.illinois.gov/sites/GATA/Grantee/Pages/Grante ePortalFAQ.aspx Resource Library can be found at: https://www2.illinois.gov/sites/GATA/Pages/ResourceLibr ary.aspx E-mail: CEO.GATA@Illinois.gov 11
Indirect Costs Once pre-qualification and ICQ approved, an email invitation will be sent to log into the State of Illinois Indirect Cost Rate Proposal System, better known as CARS. Elect the type of indirect rate using on all Illinois grants. All grantees are required to log into the system and make a rate selection and submit it for approval. Even if you elect not to claim any indirect costs and not have a rate, you still need to document that in CARS and submit it for approval. No Documentation = No Payments 12
Indirect Rates The types of indirect rates that are available to use are: 1. Federally negotiated indirect cost rate 2. State negotiated indirect cost rate 3. 10% De Minimis rate applies to the Modified Total Direct Costs (MTDC) 4. Elect not to charge indirect and select no rate NOTE: Regardless of your choice, Indirect Costs are not eligible for payment by grant funds for CDBG or Rebuild Illinois grants. 13
GATA Process UNIFORM APPLICATION FOR STATE GRANT ASSISTANCE On Agency/Program Website PROGRAM APPLICATION On Agency/Program Website CDBG Grant Programs Rebuild Illinois Competitive Public Infrastructure and Economic Development Grant Programs GATA BUDGET On Agency/Program Website DO NOT INCLUDE WITH CDBG APPLICATION 14
GATA Process MERIT BASED REVIEW Completed by Committee Appeals Process Written within 14 days 15
Notice of State Award Finalist (NOSAF) Complete the outstanding grant award requirements as stated on the Notice of State Award Finalist Outstanding GATA requirements Programmatic Risk Assessment (will be e-mailed) Return Conflict of Interest and Mandatory Disclosures Environmentals Special Conditions Complete GATA Budget (CDBG grants) 90 Days from receipt to complete 16
GATA Process PROGRAMMATIC RISK ASSESSMENT Evaluates past performance in the CDBG program for both the Community and the Administrator Complete the Programmatic Risk Assessment for each Grant Survey link will be e-mailed to you along with NOSAF. 17
GATA Process NOTICE OF STATE AWARD (NOSA) Similar to Grant Award Letter Provides all the terms and conditions based on the Internal Control Questionnaire (ICQ) and the Programmatic Risk Survey. Review the NOSA to ensure understanding of grant terms Accept NOSA on GATA system. Grant will not be awarded without NOSA acceptance. 18
GATA Process Uniform Grant Agreement Part 1 Uniform across the State Part 2 Uniform across the Agency Part 3 Program Specific Sign and submit the Agreement to the Agency Hurray, you made it!!! 19
www.illinois.gov/dceo Questions? Thank You! Wendy Bell Deputy Director of Community Development 500 East Monroe Springfield, IL 62701 Phone # 217-558-4200 Email: wendy.bell@illinois.gov
