Emergency Management Performance Grant (EMPG) FY23 Overview
FY23 Emergency Management Performance Grant (EMPG) is a FEMA Preparedness Grant supporting emergency management activities with a 50% match requirement provided by ADEM sources. This grant alleviates the match mandate for local jurisdictions. The grant has specific due dates for performance reports, expense claims, IPPW, exercise completion, and training certificates. Program Paper outlines requirements and agreements, while applications must be signed before reimbursements. Training certificates such as HSEEP and IS-130 need to be obtained within 2 years. Quarterly Performance Reports are crucial for future year funding. Fulfilling these obligations ensures smooth processing and utilization of grant funds.
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EMPG FY23 Emergency Management Performance Grant
What is it? A FEMA Preparedness Grant that supports emergency management related activities. The 50% match requirement will be provided by ADEM sources. Local jurisdictions will not be required to match FY23 EMPG funding they receive.
DUE DATES Quarterly Performance Reports January 20, 2024 April 20, 2024 July 20, 2024 Quarterly Expense Claims February 15, 2024 May 15, 2024 August 15, 2024 November 15, 2024 IPPW August 31, 2024 Exercise Completion/AAR from FY22 plan August 31, 2024 see Program Paper for specifics August 31, 2024 Training Certificates
Program Paper This is the agreement between the Chief Executive Officer, Emergency Manager of the jurisdiction, ADEM Area Coordinator, and the Director of ADEM. The Program Paper provides program specific requirements to ensure funding for the current and future year. A copy of the current Program Paper is available on the Department of Public Safety website. READ THE PROGRAM PAPER https://www.dps.arkansas.gov/emergency- management/adem/grants-funding/emergency-management- performance-grant/
Requirements Application Program Paper Must be signed (original signatures) before any reimbursements will be made A copy will be emailed to the jurisdiction once completed with all signatures
Requirements Training Certificates See Program Paper for list of courses New for FY22: must be met within 2 years. L-0146 Homeland Security and Evaluation Program (HSEEP) IS-130.a How to be an Exercise Evaluator Scan certificates and email to empg@adem.Arkansas.gov by 8/31/24. Register for the in-classroom courses quickly, as classes fill quickly.(300,400, and HSEEP)
Requirements Quarterly Performance reports Each jurisdiction must complete the Quarterly Performance Report which is in a Survey 123 The link and QR code will be emailed to the jurisdictions before the end of each quarter. This survey will ONLY be available for submission before the due date, which is 20 days after the end of the quarter. (last quarter is reported on July and August only) Must be received before any reimbursements will be made. Must be received for each quarter to be eligible for future year funding.
Requirements Complete Integrated Preparedness Plan Workshop Complete Integrated Preparedness Plan Plan an exercise to be conducted during FY23
Expenses for Reimbursement Quarterly Expense Claims are due 45 days after the end of quarter. The expenses consists of 3 pages: Quarterly Expense Claim: Salary Quarterly Expense Claim: Fringe Quarterly Expense Claim: Other Mail completed forms along with backup documentation. ADEM Bldg 9501 Camp JT Robinson N Little Rock, AR 72199 Attn: EMPG
What is eligible for reimbursement? Salary and fringe for EM/Deputy as indicated on the application AND $500 maximum reimbursement used for Arkansas Emergency Management Conference registration Fees (membership and travel expenses NOT included)
EMPG Quarterly Expense Claim: Salary and Fringe REMINDER: the percentage that was entered on the budget is the ONLY amount that is eligible Example: if the OEM only performs 80% of emergency management functions, only 80% of salary/fringe is to be turned in Forms are located on the DPS website. ****ONLY THE CURRENT FORMS WILL BE ACCEPTED
EMPG Quarterly Expense Claim: Other Conference registration fees Submit receipt with the Quarterly Expense Claim: Other Incomplete forms will not be accepted ****ONLY THE CURRENT FORMS WILL BE ACCEPTED
Resources Available https://www.dps.arkansas.gov/emergency- management/adem/grants-funding/emergency- management-performance-grant/ Current EMPG forms Training PowerPoint Program Paper And more ..
Questions? Erin Sullivan, Program Coordinator 501-683-6722 or 501-350-1144 (cell) erin.sullivan@adem.arkansas.gov Kristen Robbins, Deputy Director, Finance Division Kristen.robbins@adem.Arkansas.gov ADEM Bldg 9501 Camp JT Robinson N. Little Rock, AR 72199 Attn: EMPG
