Update on Deferred Maintenance Projects, Budget Targets, and Preconstruction Progress - February 9, 2022
Progress updates on deferred maintenance work, budget targets, and preconstruction/design activities as of February 9, 2022. Includes details on work completed, ongoing projects, projected costs, and design advancements across various project areas.
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Update Agenda Deferred Maintenance Work Update to Budget Target by Project Area Bond Update All Projects Preconstruction/Design Progress by Project Area Net-Zero Initiative Approach Update February 9, 2022 Project Schedule/Timeline Housing Update
Deferred Maintenance Work Update (Bid Package 1) Haselden has continued with progress on work as follows: ES Water Service Entry/Heat Exch. Upgrades (In Planning) MS Heat Tape at NE Entry for Snow Melt (Testing in Place) HS Toilet Room Vent Repairs (Fully Complete) Bond Update Non-Housing Site Light Pole/Head Replacements (Ongoing) ES/MS/HS No-Touch Faucet and Flush Valve Upgrades (Fully Complete at MS/H and Substantially Complete at ES) February 9, 2022 Bus Barn Electrical Metering (Substantially Complete) Deferred Maintenance Work Update (Bid Package 2) ES/HS Window Replacement (In Planning) ES/MS/HS Fire Alarm Replacement/Upgrades (In Planning)
Estimated Projected Costs Based on Wants New Suggested Target Project Areas Original Low Original High Current Deferred Maintenance 15,000,000 $ 15,000,000 $ 20,700,000 $ 18,500,000 $ Safety + Security $ 1,000,000 $ 3,000,000 $ 4,500,000 $ 4,500,000 Classroom + Learning Envrionments $ 3,000,000 $ 5,000,000 10,500,000 $ $ 6,000,000 Net-Zero Initiatives $ 1,000,000 $ 3,000,000 $ 3,000,000 $ 2,000,000 District Theatre + Performing Arts $ 2,000,000 $ 3,000,000 $ 3,000,000 $ 3,000,000 Bus Barn Upgrades $ 3,000,000 $ 5,000,000 $ 5,000,000 $ 4,000,000 Bond Update Non-Housing Athletics + Recreation $ 1,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 New Cottage/District Admin. Offices 17,000,000 $ 20,000,000 $ 20,000,000 $ 20,000,000 $ Housing Acquisitions 45,000,000 $ 45,000,000 $ 47,950,000 $ 46,000,000 $ Housing Repairs $ 5,000,000 $ 5,000,000 14,650,000 $ $ 9,000,000 February 9, 2022 Target of $115M Maximum 93,000,000 $ 106,000,000 $ 131,300,000 $ 115,000,000 $ New Target Includes Approx. $20M of Other Discretionary Funds
Preconstruction/Design Progress Cuningham is proceeding on design related to: Next Phase Deferred Maintenance Projects (Design/Pricing) including Early Purchase of Mechanical Equipment in December to Avoid Additional Price Increases Safety + Security Design (Design Updated with Security Consultant and Budget Updated for Needs) for Installation in 2022 to Begin in Summer through December Bond Update Non-Housing Classroom + Learning Environment Upgrades (Design Continuing with Assessment of Needs) for Limited Work in 2022 and Procurement of Furnishings February 9, 2022 Net-Zero Initiative (Interview of Select Firms Recommended for Photo-voltaic Project) District Theater + Performing Arts Use Study (Use Report Received and Under Review) Bus Barn Upgrades (Needs Assessment to Occur in Spring) Athletics + Recreation (Meetings to be Scheduled)
Preconstruction/Design Progress Cuningham is proceeding on design related to: Design Standards for ES/MS/HS for Finishes, Furniture, and Architectural Components for Use with Upgrades and Furniture Procurement An Architectural Firm is Recommended for Contract at: Bond Update Non-Housing The New Cottage/District Administration; three firms submitted and were interviewed with the Administration and Owner s Representative Team Recommending TreanorHC with Harry Teague as the Design Team February 9, 2022 Other work proceeding includes: Overall District Campus Guiding Document for Landscaping and Site Improvements Significant concerns include: Supply Chain Impacts on Construction Ongoing Escalation (up to 20% in Some Categories Last Year)
Net-Zero Initiative Approach Initiative Goals: 1. Move toward all electric usage on educational campus through the current bond fund projects. 2. Provide renewable energy source (photo-voltaic/solar array) on educational campus and at housing to the extent reasonable and practical. 3. Reduce energy usage with building systems to the extent reasonable and practical. 4. Consider off-site photo-voltaic/solar power sources through current electricity provider. 5. Reduce water usage/maintenance on Campus for landscaping. Bond Update Non-Housing Actions to Date and Planned: 1. Design for replacement of fossil fuel using equipment in the current projects. 2. Evaluation of existing rooftops and other areas (e.g. bus canopies) for solar arrays. 3. Design for efficient equipment and building systems. 4. Provide education to students and staff for energy and resource reduction measures. 5. Issued of RFP for Photo-voltaic Project with interview of select firms in February February 9, 2022
Current Timeline for Bond Fund Projects (Non-Housing / Construction Period) 2022 2023 Aspen School District J F M A M J J A S O N D J F M A M J J A S O N D Deferred Maintenance Bond Update Non-Housing November 9, 2021 District Theater + Performing Arts Safety + Security Classroom + Learning Environments Net-Zero Initiatives Bus Barn Upgrades Athletics + Recreation New Cottage/District Admin. Offices
Housing Actions Update 834 West Hallam property turn-over and preparations are complete with current tenants happy with the space. Letter of Intent for purchase of one property was submitted to Seller, awaiting feedback. West Ranch Septic System replacement and expansion is in progress with the contract awarded at the end of November. Bond Update Housing Immediate repairs/replacements of items for livability are continuing. District has hired a Maintenance/Facilities position for this inventory. February 9, 2022 Waters Property has closed and a program for improvements is being developed. ASD has hired the existing property manager (Aspen Business Services) to oversee the property and assist existing tenants until their respective leases run out this summer. Overall Housing Budget is being refined with next meeting for Housing Sub-Group on March 1.
Upcoming Housing Actions Proposals for Property Management Services were received. Contract negotiations are underway using a review of the three best proposals and their corresponding contract forms; properties may be split among two to three property managers (based on property locations). Finalizing Repair Scopes and contracting methods are under way with final McKinstry Housing Facilities Assessment having been published for District Team review. Administration of repairs will be part of the discussion with the selected Property Manager(s) and new District Facilities Technician. Bond Update Housing February 9, 2022 Other acquisition exploration continues.
