State of Letaba TVET College: Presentation to Portfolio Committee
Letaba TVET College, located in Limpopo Province, aims to be a premier institution offering Technical and Vocational Education and Training. The presentation covers the college's profile, vision, mission, core values, governance structure, and recent changes in governance due to conflicts. With a focus on innovation, teamwork, integrity, and excellence, the college is striving to provide quality skills development programs. The governance transition and the establishment of new governance committees are also highlighted.
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LETABA Presentation on state of the College to Portfolio Committee on Higher Education, Science and by SC 07 June 2023 TVET COLLEGE Innovation Sehlake on
Table of Contents 2 1. College Profile 2. Vision and Mission 3. Core Values 4. Governance 5. Management 6. Teaching and Learning 7. Infrastructure 8. Finances
1. College Profile Letaba TVET College is situated in Mopani District Municipality, Limpopo Province. It has a central office and four campuses which are Giyani, Maake, Modjadji and Tzaneen. The Central Office shares premise with Tzaneen campus. Maake Campus is 24km while Giyani campus is 112 km and Modjadji campus is 24 km away from the Central Office.
2.VISION AND MISSION 4 VISION: To be the college of choice in Technical and Vocational Education and Training MISSION: To provide responsive quality skills development programmes.
3. CORE VALUES VALUE BEHAVIOUR Leadership We value leadership in directing performance of others in the TVET sector and leading the way. Our employees work as a team and value the contributions of each individual. We know that our people are our most important resource. Teamwork Creativity Implement innovative technological methods of achieving our goals and exceeding the expectations of our stakeholders. Innovative Create and implement ICT solutions that will enable modernized business solutions. Maintain the highest level of ethics, professionalism, and discretion in interaction with staff, students, and other stakeholders. Integrity Respect Recognition the worth and dignity of each individual and each one s capacity to make unique contributions. All stakeholders should own up to their actions. Accountability Empathy Strive towards understanding and having compassion for one another. Unity Foster teamwork, dedication, and commitment. Excellence Being the centre of excellence Transparency Create a culture of openness and fairness.
4. Governance The Minister appointed an Independent Investigator to examine the conflict between the Council and Management of Letaba TVET College. The report was received by the Minister and thereafter the College Council of Letaba TVET College was dissolved on 15 May 2022. The Minister appointed an Independent thee responsibility of governance of the College until a new council is appointed. Administrator to take over
Governance continues The Independent Administrator established governance Committees and had first meetings between November and December 2022. All the committee meetings (Audit and Risk, Finance, Planning and Resources, ICT, Human Resources) and Academic Board for quarter 4 of 2022 and quarter 1of 2023 were held with the exception of the Audit and Risk Committee quarter 1 of 2023 which was delayed due to the submission of Annual Financial Statements and AGSA being onsite. The Administrator approved ??? Recommendations from committees which are now referred to as governance resolutions including but not limited to Budget 2023, the approval of reviewed college policies, draft Annual Financial Statements and audited annual financial statements. The College held a Strategy Prioritization session on 03-04 February 2023, where critical areas that needed urgent actioning were identified and will be followed up. Independent Administrator assumed duty in November 2022. The
5. Management Composition College Management Senior Management Extended Management Acting College Principal Three (3) Campus Managers Six (6) Heads of Department Deputy Principal :Academic One (1) Campus Coordinator Seven (7) Assistant Directors Deputy Principal :Finance Acting Deputy Principal: Corporate
Management continues: Staff Demographics STAFF DEMOGRAPHICS CAMPUS / OFFICE FEMALE MALE TOTAL TZANEEN 34 19 53 MAAKE 44 41 85 GIYANI 42 29 71 MODJADJI 0 5 5 CENTRAL 20 17 37 TOTAL 140 111 251
Management continues : Gender in management and governance structure Structure Female Male Total Independent Administrator (Governance) 01 0 01 Academic Board 9 14 23 College Management 0 04 04 Senior Management 01 08 08 Extended Management 9 12 21
Management continues: Vacancies STAFF CATEGORY NUMBER OF VACANCIES SENIOR MANAGEMENT 0 EXTENDED MANAGEMENT 5 LECTURING STAFF 2 SUPPORT STAFF 11 TOTAL 18
6. Teaching and Learning Campus Nated Engineering Nated Bus/Utility NCV Engineering NCV Business/Utility Other Giyani Electrical Human Resource Marketing Electrical Engineering and Related Design Pre-Vocational Learning Office Admin Generic Management Maake Electrical Mechanical Business Management Farming Management and Mechanizatio n Civil (Masonry, Capentry and Plumbing) Engineering and Related Design ( Auto and Welding) Pre Vocational Learning Transport and Logistics Tzaneen - Human Resource Management Assistant Business Management Financial Management Finance, Economics and Accounting Office Administration Tourism Modjadji Civil (Building and Plastering) - - - Occupational Programmes including Artisan Development
Teaching and Learning continues: Student Enrolment and Demographics YEAR ENROLMENT MALE MALE% 2020 6775 2279 33,6 2021 8924 2693 30 2022 10559 3688 34,9 YEAR ENROLMENT FEMALE FEMALE% 2020 6775 4496 66,4 2021 8924 6231 70 2022 10559 6871 65,1
Teaching and Learning continues: Certification /Pass Rate YEAR CERTIFICATION% 2020 43,4 2021 22,5 2022 44,59 YEAR PASS% ( PROGRESSION) 2020 53,62 2021 49 2022 58
Teaching and Learning continues: Retention and Drop-Out rates Year ENROLMENT DROP OUT DROP OUT% 2020 6775 693 10 2021 8924 339 4 2022 10559 107 1
Teaching and Learning continues: Student Support Services (Safety and security, GBV, partner for WIL and Student with disabilities A. Pre-entry support Career guidance and career counselling were provided to all the potential students at the Campuses. Orientation and induction was provided to all the students before they assumed with their lectures. B. Oncourse Support B.1 Academic support is provided to the poor- performing students in the following forms: Peer tutoring Classroom support, catchup support ,extra classes and group sessions B.2. Wellness Support Counselling and referrals are done at the campuses by the Career Guidance Officers and the Clinic sisters at all campuses. Disability students are taken care of and concessions for them are done for examination purposes Events and activities are arranged with external partners in the awareness for the safety and security and gender based violence. Measures used to curb against GBV at the College is b doing awareness campaigns and educate students on the root causes of violence. The College uses SRC Health Officer, Gender Office and Wellness Peer Educators to advocate issues that affect especially female student (victim blaming, stop rape culture, stop rape culture, stop sexual harassment etc.) Students are given opportunities to participate in sporting and culture activities at the Campuses.
SSS continues C. Exit Support C.1 Tracking system The college is finalising the tracking systems where all the former students will be tracked where they are and what they are doing. C.2 Work Based Exposure The College has developed plans to expose students in the work situation for the Work Integrated Learning during the recess for 5 days C.3 Placements Students of Letaba TVET college who completed their N6 are given the opportunity for the placement. Work placements and Internships are mostly funded by SETAs and NSF. College students are also given an opportunity to participate in learnerships or apprenticeship programmes after completing their main qualifications. C.4 Entrepreneurship The college has registered students in entrepreneurship skills program to enhance their knowledge in partnership with TETA. After the trainings all students will be register their small businesses for freely.
SSS continues: Overview of the College 's partnerships with Industry for work Intergrated Learning and related matters Parners/Funder Type of Intervention No of Students Bank seta Work Integrated Learning 81 Services seta Work Integrated Learning 170 ETDP SETA Work Integrated Learning 31 MERSETA Work Integrated Learning 30 TETA Work Integrated Learning 19 INSETA Work Integrated Learning 19 WRSETA Work Integrated Learning 56 Total 406
SSS continues: Overview of the College 's partnerships with Industry for work Intergrated Learning and related matters Parners/Funder Type of Intervention No of Students FoodBevSETA Welding Apprenticeship 08 FP&MSETA Auto Electrical Apprenticeship 10 NSF Electrical Apprenticeship 20 NSF Bricklaying Apprenticeship 20 NSF Plumbing Apprenticeship 26 DRDLR (Gauteng) Poultry Production Learnership 20 DRDLR (Limpopo) New Venture Creation Skills Programme 10 DRDLR (Limpopo) Poultry Production Learnership 09 Chieta Fitting and Turning Apprenticeship 05 FP&MSETA Electrical Apprenticeship 04 CETA Capentry Apprenticeship 25 MerSETA Welding Apprenticeship 20 FoodBevSETA Electrical Apprenticeship 08 EWSETA Electrical Apprenticeship 39 EWSETA Welding Apprenticeship 16 FPMSETA Carpentry Apprenticeship 03 TETA Entrepreneurship Programme 393 Total 243
7. Infrastructure projects at Giyani campus Project Status Giyani Campus 1. Construction of Clearview fence Complete 2. Construction of a gate house Design phase 3. Conversion of female dormitories into lecture halls Construction phase 4. Construction of classrooms, Library and E-learning centre Construction phase 5. Conversion of male dormitories into lecture halls Complete 6. Renovations of ablution facilities Complete 7. Renovations of workshops Request for funding has been submitted to the department
Infrastructure continues: Modjadji campus Project Status Modjadji Campus 1. Renovations of student hostels (Male and Female) Request for funding has been submitted to the department 2. Renovations of Classrooms On going 3. Construction of Clearview fence and gate house Construction phase 4. Renovations of admin building and construction of conference rooms On going 5. Construction of brick wall Construction phase
Infrastructure continues: Maake campus Project Status Maake Campus 1. Renovations of student hostels (Male and Female) Request for funding has been submitted to the department 2. Renovations of auditorium classrooms phase 1 Complete 3. Construction of Clearview fence and gate house Complete 4. Renovations of ablutions facilities Complete 5. Construction of new hall Design phase 6. Construction of Steel water tank Construction phase 7. Construction of septic tank On going
8. Finance 8.1.Required budget versus Allocated budget. The college has been receiving funds below the required budget ;however, it has managed to sustain itself by implementing cost containment measures and controlling expenses but giving preference to teaching and learning. This did not have any negative impact on service delivery. The table below shows the details the required budget versus the allocated budget; , 2021/22 2022/23 2023/24 Description Total required budget 210 279 000 215 976 000 218 684 853 Funded budget 162 711 000 165 166 000 166 351 000 Underfunding 47 568 000 50 810 000 52 333 853
FINANCIAL SERVICES continues 8.2. BUDGET AT COLLEGE LEVEL Perce ntage chan ge Description Budgeted 2022 Actual 2022 Movement Comments REVENUE Revenue from exchange transactions Tuition and related fees 36 463 000 38 675 566 - 2 212 566 -6% The college under budgeted thinking that the community e.g. churches which sometimes use the college facilities would not respond as COVID 19 was still lingering. The other income consist of tender sales and profit on disposal of assets .The difference was mainly because the college could not go for tender as the budget was not approved. No profit was made from sale of assets during the year. The difference was due to the Rental of facilities and equipment 91 600 176 689 - 85 089 -93% Other income 307 000 61 417 245 583 80%
8.2 College Budget for 2022 (Continued) EXPENDITURE The difference was due to the transfer of council paid employees to Persal during the year. The transfer was quicker than expected. Employee related costs 6 329 781 5 213 080 1 116 701 18% Management fees - Persal 86 191 589 85 895 720 295 869 0% Movement due to increase in assets addition which were not expected .The college got assets from NSF through workshop upgrading. Depreciation and Amortisation Finance costs 9 010 000 34 990 11 286 543 34 990 - 2 276 543 -25% 0% - The difference was due to slow payment by self- funded students than expected. The college will increase the frequency of SMS send to students owing the college. Debt impairment 2 203 000 2 903 425 - 700 425 -32% The difference was due to the fact that the college could not commit on big projects as the budget was not approved due to challenges .The college could not go for tenders. General expenses Total expenditure Operating surplus 68 152 838 171 922 198 44 698 306 60 285 941 165 619 699 57 024 364 7 866 897 6 302 499 12 326 058 12% - Loss/gains on disposal of assets and liabilities More assets were disposed as compared to estimated /budgeted cost. 900 000 1 401 501 - 501 501 -56% Surplus for the year 43 798 306 55 622 863 - 11 824 557
Financial Services continues 8.3. Audited AFS for past two years (Income & Expenses) 2022 2021 REVENUE Revenue from exchange transactions Tuition and related fees Rental of facilities and equipment Other income Interest received Total revenue from exchange transactions 38 675 566 176 689 61 417 16 336 852 55 250 524 37 860 753 126 517 1 597 711 8 968 764 48 553 745 Revenue from non-exchange transactions Government grants and subsidies Public contribution Total Revenue from non-exchange transactions 166 056 218 1 337 321 167 393 539 148 462 055 1 407 604 149 869 659 Total revenue 222 644 063 198 423 404
Finances continues: 8.3.Audited AFS for past two years (Income & expenses) EXPENDITURE 2022 2021 General expenses 60 285 941 39 409 729 Total expenditure 165 619 699 141 151 785 Operating surplus 57 024 364 57 271 619 Loss)gains on disposal of assets and liabilities 1 401 501 2 772 Impairment loss - 355 045 Surplus for the year 55 622 863 56 913 802
Financial services continues : 8.4.Bank balances The college has the following bank balances Bank statement balance at 31/03 /2023 Bank statement balance at 31/12 /2022 Bank statement balance at 31/12/2021 Description Current Accounts (Standard Bank) 6950 677 2 275 243 19 127 375 Current Accounts (ABSA) 646 711 645 700 3 267 221 Investment Accounts(Standard Bank- College owned) 203 531 743 195 965 905 145 736 194 Investment Accounts(Standard Bank- CIEG-Ring fenced) 21 538 332 24 295 110 32 809 554 Investment Accounts(Standard Bank- Special project, Ring fenced) 111 232 343 85 007 408 51 136 816 Total 343 899 805 308 189 366 252 077 160
Financial services continues. 8.5. Audit outcome for past three years The college is audited by the Auditor General of South Africa and the audit outcome for the past three years is as follows; Description 2020 2021 2022 Audit outcome Unqualified Unqualified Unqualified
Finances continues: 8.5.Overview of Audit findings in 2021/22 The following is the summary audit findings raised in 2021/22 Audit findings raised for 2021 30 Number of Governance related not rectified because cant be corrected retrospectively 9 Number of normal (Administrative) 21 Audit findings responded to on submission of AFS 21
Finances continues: Overview of NSFAS 2022 for Letaba TVET College No of students funded for 2022 4088 Registration data uploaded for students 2022 3538 Number of students under progress 2022 550 Living allowance Tuition Accommodation Transport Actual meals Grand Total Registration data upload for 2022 Number of students Reg Loaded 2022 3533 1862 1671 3533 3533 Amounts Reg loaded 2022 R29 699 820.00 R22 779 750.00 R8 769 775.00 - R7 655 704.00 R68 905 049.00 Disbursement to college2022 Allowances Number of students 3329 3300 Amount disbursed R28 588 278.00 R37 137 861 R65 726 139.00 Payment received by college 2022 Upfront 6516563.00 R32 295 450.56 Other payments 25 778 887.56
Overview of NSFAS at 31 March 2023 for Letaba TVET College No of students funded for 2023 3849 Registration data uploaded for students 20232360 Number of students under progress 2023 1489 Accommodati on Actual mealsLiving Tuition Transport Grand Total allowance Registration data upload for 2023 Number of students Reg Loaded 2023 2360 1650 711 2360 2360 Amounts Reg loaded 2023 R22 917 519.00 R33 492 500.00 R4 181 821.00R11 334 R5 751 737.00 R77 677 577.00 000.00 Disbursement to college2023 Number of students 2138 1111 376 1489 1489 Amount disbursed R3 649 786.00 R23 915 000.00 R2 353 982.00 R7 589 000.00 R3 851 271.00 R41 359 039.00 Payment received by college 2023 Upfront R70 66 529.00 R70 66 529.00
