Overview of DAODAS Standard Survey Procedures
9/30/2024
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Presentation created on behalf of DAODAS by the Pacific Institute for Research & Evaluation
9/30/2024
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Preparing the Surveys
Proctoring the Surveys
Reviewing the Surveys
Handling the Surveys
Returning the Surveys
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The traditional
paper version
The online version
developed in 2020
9/30/2024
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Print each survey (from a printer), rather
than copying
Ensure your printer is not on a “light” setting
Verify that all the surveys you printed have a high print quality (check the
first few and last few)
Blank surveys can be found on the SC Documents website
(http://ncweb.pire.org/scdocuments/) under the “Prevention Evaluation”
category
Do NOT print survey, front & back
DAODAS needs to receive NON-stapled surveys. We suggest choosing one
of two options:
Do not staple at all and simply hand out loose pages to respondents (but
you must ensure DAODAS receives surveys back that have each student’s
pages in order).
OR
Staple the surveys before distribution, then pull the staples out after
administration.
Do NOT staple over the 4 black boxes or bar code
Be very careful when you remove the staples to ensure the page is not
damaged (
will still run through the scanner correctly
)
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The student ID is the way we match pre- and post-
tests.
The code must be written (and bubbled) on the first
page
AND
written at the top of each page.
This allows us to “bring together” a student’s survey
pages if they ever get scattered.
Note:
The current survey is 3 pages long.
9/30/2024
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To ensure accuracy, we
recommend that
you
pre-bubble and write in
the codes on all the
pages of the survey
before you distribute the
surveys to the students
Students’ handwriting may be
hard to read and they might
fill the bubbles incorrectly
9/30/2024
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PIRE can make editable survey forms
(PDF) available to prevention staff if
they want to use merge codes to
automate student ID numbering.
The procedure involves someone at
the prevention staff merging student
IDs into the survey form.
If you are interested in learning more
about what is needed for the
procedure, please contact Mikella
Allen at
mallen@pire.org
or Michael
George at
mgeorge@pire.org
.
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Try to keep the surveys from being
bent or folded as much as possible
To protect the confidentiality of the
student, do not store the student code
sheet with the surveys at any time
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Returning
the Surveys
& Cover
Sheets
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•
Have you checked the page order?
•
Have you looked at the batch?
•
Do you want a report now?
•
Added staff contact info?
•
Added: County, Name of school-based program,
Group name, Identified pre- or post-survey forms, #
of surveys, Survey date, & Number of sessions
delivered to group (
only report at post-survey
)?
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Starting in FY20, deadlines were modified to
better accommodate school schedules and to
give the field a bit more time to prepare
surveys for submission. If you are unable to
adhere to the deadline, please contact
Mikella
Allen immediately
! Waiting until the last
minute may mean your data will not be
reported in a timely fashion.
9/30/2024
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Due to the issues with the pandemic and the physical closure of South
Carolina schools, an online version of the Standard Survey was
developed.
•
Keystone Substance Abuse Prevention & Education asked DAODAS and
PIRE to assist with the survey development.
•
Surveys are used with delivery of online or remote curriculum-based
prevention education programs.
•
Four online surveys were developed:
◦
Pre & Post middle school online surveys
◦
Pre & Post high school online surveys
9/30/2024
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Parental consent must precede the remote delivery even
if consent was obtained during the face-to-face delivery
of the curriculum
•
Parents should be advised of the change to the remote or
online delivery of the survey
•
And
be asked that parents not be present in the room
while the student (their child) completes the survey
•
Follow local policies regarding written parent consent
(active) or parental notification (passive consent).
9/30/2024
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Once the online surveys are submitted, email Mikella Allen
at
mallen@pire.org
Mikella will retrieve the data in the online database &
confirm receipt
BATCH COVER SHEETS ARE NOT NECESSARY if the
online survey process is used
Same deadlines exist for online and paper surveys
January 31, 2021 for programs completed July-
December 2020
June 5, 2021 for programs completed January-May 2021
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Regardless of whether the paper or online
version is used:
Prevention staff can receive 2 outcome reports
per program per year
◦
1 year-end report
◦
1 any other time at your request (indicate on
batch cover sheet or, if the surveys were
administered online, via an email to Mikella)
Demographic Breakdowns
◦
Will only present gender or race data
breakdowns if two or more groups have >25
9/30/2024
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DAODAS mailing address:
PO Box 8268
Columbia, SC 29202
DAODAS physical address:
1801 Main Street, 4
th
Floor
Columbia, SC 29201
Mikella Allen, 803-896-1167
mallen@pire.org
9/30/2024
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1801 Main Street, 4th Floor • Columbia, South Carolina 29201
telephone: 803-896-5555 • fax: 803-896-5558
www.daodas.sc.gov
Custom DAODAS color codes is : Red-0
Green-131
Blue-139
The presentation provides an in-depth look at the DAODAS Standard Survey conducted by the South Carolina Department of Alcohol and Other Drug Abuse Services. It covers key areas such as preparing, proctoring, reviewing, handling, and returning the surveys in both traditional paper and online versions. Detailed instructions on survey preparation, printing, and stapling guidelines are highlighted, emphasizing the importance of maintaining survey integrity during the process.
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Presentation Transcript
AN ORIENTATION TO THE DAODAS STANDARD SURVEY AN ORIENTATION TO THE DAODAS STANDARD SURVEY Presentation created on behalf of DAODAS by the Pacific Institute for Research & Evaluation 1 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Main Areas to Address Main Areas to Address Preparing the Surveys Proctoring the Surveys Reviewing the Surveys Handling the Surveys Returning the Surveys 2 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Two versions of the DAODAS Standard Survey Two versions of the DAODAS Standard Survey The traditional paper version The online version developed in 2020 3 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Preparing the Traditional (paper) Surveys Preparing the Traditional (paper) Surveys Print each survey (from a printer), rather than copying Ensure your printer is not on a light setting Verify that all the surveys you printed have a high print quality (check the first few and last few) Blank surveys can be found on the SC Documents website (http://ncweb.pire.org/scdocuments/) under the Prevention Evaluation category Do NOT print survey, front & back 4 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services DAODAS needs to receive NON-stapled surveys. We suggest choosing one of two options: Do not staple at all and simply hand out loose pages to respondents (but you must ensure DAODAS receives surveys back that have each student s pages in order). OR Staple the surveys before distribution, then pull the staples out after administration. Do NOT staple over the 4 black boxes or bar code Be very careful when you remove the staples to ensure the page is not damaged (will still run through the scanner correctly) 5 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Proctoring the Surveys Proctoring the Surveys The student ID is the way we match pre- and post- tests. The code must be written (and bubbled) on the first page AND written at the top of each page. This allows us to bring together a student s survey pages if they ever get scattered. Note: The current survey is 3 pages long. 6 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Proctoring the Surveys Proctoring the Surveys - - Coding Coding 7 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Proctoring the Surveys Proctoring the Surveys To ensure accuracy, we recommend that you pre-bubble and write in the codes on all the pages of the survey before you distribute the surveys to the students Students handwriting may be hard to read and they might fill the bubbles incorrectly 8 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services The Pen The Pen is is Mightier Mightier than the than the Pencil Pencil 9 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services PIRE can make editable survey forms (PDF) available to prevention staff if they want to use merge codes to automate student ID numbering. The procedure involves someone at the prevention staff merging student IDs into the survey form. If you are interested in learning more about what is needed for the procedure, please contact Mikella Allen at mallen@pire.org or Michael George at mgeorge@pire.org. 10 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Handling the Surveys Handling the Surveys Try to keep the surveys from being bent or folded as much as possible To protect the confidentiality of the student, do not store the student code sheet with the surveys at any time 11 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Reviewing the Surveys Reviewing the Surveys 12 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Returning the Surveys & Cover Sheets 13 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Returning the Surveys Returning the Surveys - - Preparing Batch Cover Sheets Preparing Batch Cover Sheets Have you checked the page order? Have you looked at the batch? Do you want a report now? Added staff contact info? Added: County, Name of school-based program, Group name, Identified pre- or post-survey forms, # of surveys, Survey date, & Number of sessions delivered to group (only report at post-survey)? 14 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Returning Returning the Paper the Paper Surveys Surveys 15 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Returning the Paper Surveys: Late Submissions Returning the Paper Surveys: Late Submissions Starting in FY20, deadlines were modified to better accommodate school schedules and to give the field a bit more time to prepare surveys for submission. If you are unable to adhere to the deadline, please contact Mikella Allen immediately! Waiting until the last minute may mean your data will not be reported in a timely fashion. 16 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Online Standard Surveys Online Standard Surveys Due to the issues with the pandemic and the physical closure of South Carolina schools, an online version of the Standard Survey was developed. Keystone Substance Abuse Prevention & Education asked DAODAS and PIRE to assist with the survey development. Surveys are used with delivery of online or remote curriculum-based prevention education programs. Four online surveys were developed: Pre & Post middle school online surveys Pre & Post high school online surveys 17 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Online Online Standard Standard Surveys Surveys 18 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services 19 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Online Standard Surveys Online Standard Surveys 20 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Online Standard Surveys Online Standard Surveys Parental consent must precede the remote delivery even if consent was obtained during the face-to-face delivery of the curriculum Parents should be advised of the change to the remote or online delivery of the survey And be asked that parents not be present in the room while the student (their child) completes the survey Follow local policies regarding written parent consent (active) or parental notification (passive consent). 21 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Online Online Standard Standard Surveys Surveys 22 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Online Standard Surveys Online Standard Surveys Once the online surveys are submitted, email Mikella Allen at mallen@pire.org Mikella will retrieve the data in the online database & confirm receipt BATCH COVER SHEETS ARE NOT NECESSARY if the online survey process is used Same deadlines exist for online and paper surveys January 31, 2021 for programs completed July- December 2020 June 5, 2021 for programs completed January-May 2021 23 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services Evaluation Reports Evaluation Reports Regardless of whether the paper or online version is used: Prevention staff can receive 2 outcome reports per program per year 1 year-end report 1 any other time at your request (indicate on batch cover sheet or, if the surveys were administered online, via an email to Mikella) Demographic Breakdowns Will only present gender or race data breakdowns if two or more groups have >25 24 9/30/2024
Questions? Questions? 25 9/30/2024
South Carolina Department of Alcohol and Other Drug Abuse Services South Carolina Department of Alcohol and Other Drug Abuse Services DAODAS mailing address: PO Box 8268 Columbia, SC 29202 DAODAS physical address: 1801 Main Street, 4th Floor Columbia, SC 29201 Mikella Allen, 803-896-1167 mallen@pire.org 26 9/30/2024
1801 Main Street, 4th Floor Columbia, South Carolina 29201 telephone: 803-896-5555 fax: 803-896-5558 www.daodas.sc.gov 27 9/30/2024
