NHLS COVID-19 Screening Application Portal Guidelines

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DOH Users:
NHLS COVID-19 Screening (CSA) portal
to report CoV-2 Rapid Antigen results
 
CSA Portal Presentation
Dr Helena Vreede
27/06/2021
 
Introduction
 
The COVID-19 Screening Application (CSA) portal is provided for non-
NHLS users to report SARS-CoV-2 point-of-care rapid antigen test
results to the National Department of Health via the NHLS, as
stipulated by the South African Health Products Regulatory Authority
(SAHPRA).
 
Reporting bedside rapid tests via the CSA portal is mandatory.
Reporting positive cases via the NICD NMC system is not an alternative
route, as notified cases are not reported for test statistics.
 
ALL
 rapid tests performed must be reported: not just positive results
but also negative and invalid results.
 
 
 
 
Access
 
The use of the CSA portal automatically creates a patient record and a
test result on NHLS’ LIS system TRAK. Access to this database is
controlled, therefore to use the CSA portal requires an individual
access code, either a TRAK webview user code or a CSA user code.
 
Please search, select, and capture patient details with care, to avoid
creating multiple MRN numbers which could have a negative impact
on future TRAK webview results enquiries.
 
For DOH users, there is a once-off initial set-up step required to
identify the wards in which testing could take place.  See next slide.
 
 
 
Once-off initial set-up step per user (DOH)
 
Background:
DOH webview users have access to all DOH locations (facilities) nationally, and can in
theory select any of 40,000 wards
Note: Even PHC Facilities have wards, typically called “No ward” or “Ward not stated”
In practice, a DOH user will perform Rapid Ag tests at a limited number of wards. All
wards where the user will test, must be added to the user’s personal profile.
 
The CSA portal requires a 
once-off
 set-up step:
At first logon, select the relevant location(s) and add all the required ward(s)
At subsequent logons, only these wards will be presented in a list
Note: Further wards can be added later if required
 
Link for CSA portal
 
Open the NHLS COVID-19 Screening Application (CSA) portal with this link:
 
https://csa.nhls.ac.za/
 
An illustrated Instruction Manual is available on the logon page
 
Logon
 
Log on with your TRAK webview user code and password
 
 
 
First logon:
 Add wards to personal profile
 
Under “
Change working location
” click 
Add
 
Steps:
1.
Enter 
Location
 (facility) name
2.
Select 
Province
3.
Click 
Search
All the wards of that location will be displayed
4.
Scroll through pages to find wards required
5.
Click the 
Select
 box for all wards required
6.
Click 
Add
 
Tip
: For PHC Facilities, navigate to the last page
and select “Ward not stated”
 
 
Every logon
: Choose correct ward
 
At every logon, the 
last ward used 
will be displayed in the banner as the default option
 
If testing in a different location or ward, change to the correct ward:
1.
Click on the 
displayed ward name
2.
Click 
Change location
3.
Wards previously added will be listed
4.
Click on 
ward required
5.
Click 
Select
 
More wards can also be added to profile
 
 
 
Tip
: Do not add unnecessary wards as
they cannot be removed from the list
 
Search for patient
 
Search for the patient on TRAK using one of the search options provided
Tip
: To find existing patients and to avoid creating multiple MRN numbers,
search with the patient information that is 
most reliably provided and
captured 
in your province, usually the hospital folder number.
 
 
 
Folder number
 
Select existing patient, or create new patient
 
One or more patients may be displayed, across multiple pages
1.
If one is correct
, 
select that patient and click “
Continue with selected patient
2.
If none are correct or none are found, click “
Create new patient
 
1
 
2
 
Enter mandatory information
 
*
 
For existing patients, some of the demographic information will already be available.
For all patients, the following are mandatory (for patient identification, geo-locating
and contact tracing):
Full name
ID Number (important, but if none available, enter P# under passport)
Hospital folder number
Cell phone number (if none available, enter home number, or 10 zeroes)
Date of birth
Sex
Home address including province and postal code
 
Click 
NEXT
 
Enter rapid antigen result
 
1.
Note CSA reference number, which can be used for webview look-up
2.
Enter date that test was performed
3.
Select Rapid Ag and enter results:
i.
Select method
ii.
Enter lot number
iii.
Select correct result
4.
Click 
DONE
 
Completion
 
Upon completing result entry, the user is returned to the “Search
Patient” screen
 
When all results have been entered, click on user code to log off
 
Viewing results
 
Results successfully completed can be viewed in two places:
 
Results can be viewed on the CSA portal, by searching using the CSA
number and then clicking on the CSA number.
 
Results can be viewed on TRAK webview:
Link: 
https://labresults.nhls.ac.za/
Log on with user code and password
Search for CSA reference number under 
Alt Ref Number
Slide Note
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The NHLS COVID-19 Screening Application (CSA) portal is essential for reporting SARS-CoV-2 rapid antigen test results to the National Department of Health in South Africa. It is mandatory to report all rapid test results, including positive, negative, and invalid outcomes. Access to the CSA portal requires individual access codes, and users need to set up their profiles by adding specific wards where testing will be conducted. Detailed instructions and the portal link are provided for user convenience.


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  1. DOH Users: NHLS COVID-19 Screening (CSA) portal to report CoV-2 Rapid Antigen results CSA Portal Presentation Dr Helena Vreede 27/06/2021

  2. Introduction The COVID-19 Screening Application (CSA) portal is provided for non- NHLS users to report SARS-CoV-2 point-of-care rapid antigen test results to the National Department of Health via the NHLS, as stipulated by the South African Health Products Regulatory Authority (SAHPRA). Reporting bedside rapid tests via the CSA portal is mandatory. Reporting positive cases via the NICD NMC system is not an alternative route, as notified cases are not reported for test statistics. ALL rapid tests performed must be reported: not just positive results but also negative and invalid results.

  3. Access The use of the CSA portal automatically creates a patient record and a test result on NHLS LIS system TRAK. Access to this database is controlled, therefore to use the CSA portal requires an individual access code, either a TRAK webview user code or a CSA user code. Please search, select, and capture patient details with care, to avoid creating multiple MRN numbers which could have a negative impact on future TRAK webview results enquiries. For DOH users, there is a once-off initial set-up step required to identify the wards in which testing could take place. See next slide.

  4. Once-off initial set-up step per user (DOH) Background: DOH webview users have access to all DOH locations (facilities) nationally, and can in theory select any of 40,000 wards Note: Even PHC Facilities have wards, typically called No ward or Ward not stated In practice, a DOH user will perform Rapid Ag tests at a limited number of wards. All wards where the user will test, must be added to the user s personal profile. The CSA portal requires a once-off set-up step: At first logon, select the relevant location(s) and add all the required ward(s) At subsequent logons, only these wards will be presented in a list Note: Further wards can be added later if required

  5. Link for CSA portal Open the NHLS COVID-19 Screening Application (CSA) portal with this link: https://csa.nhls.ac.za/ An illustrated Instruction Manual is available on the logon page

  6. Logon Log on with your TRAK webview user code and password

  7. First logon: Add wards to personal profile Under Change working location click Add Steps: 1. Enter Location (facility) name 2. Select Province 3. Click Search All the wards of that location will be displayed 4. Scroll through pages to find wards required 5. Click the Select box for all wards required 6. Click Add Tip: For PHC Facilities, navigate to the last page and select Ward not stated

  8. Every logon: Choose correct ward At every logon, the last ward used will be displayed in the banner as the default option If testing in a different location or ward, change to the correct ward: 1. Click on the displayed ward name 2. Click Change location 3. Wards previously added will be listed 4. Click on ward required 5. Click Select More wards can also be added to profile Tip: Do not add unnecessary wards as they cannot be removed from the list

  9. Search for patient Search for the patient on TRAK using one of the search options provided Tip: To find existing patients and to avoid creating multiple MRN numbers, search with the patient information that is most reliably provided and captured in your province, usually the hospital folder number. Folder number

  10. Select existing patient, or create new patient One or more patients may be displayed, across multiple pages If one is correct, select that patient and click Continue with selected patient 1. If none are correct or none are found, click Create new patient 2. 2 1

  11. Enter mandatory information * For existing patients, some of the demographic information will already be available. For all patients, the following are mandatory (for patient identification, geo-locating and contact tracing): Full name ID Number (important, but if none available, enter P# under passport) Hospital folder number Cell phone number (if none available, enter home number, or 10 zeroes) Date of birth Sex Home address including province and postal code Click NEXT

  12. Enter rapid antigen result 1. Note CSA reference number, which can be used for webview look-up 2. Enter date that test was performed 3. Select Rapid Ag and enter results: Select method Enter lot number i. ii. iii. Select correct result 4. Click DONE

  13. Completion Upon completing result entry, the user is returned to the Search Patient screen When all results have been entered, click on user code to log off

  14. Viewing results Results successfully completed can be viewed in two places: Results can be viewed on the CSA portal, by searching using the CSA number and then clicking on the CSA number. Results can be viewed on TRAK webview: Link: https://labresults.nhls.ac.za/ Log on with user code and password Search for CSA reference number under Alt Ref Number

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