Maximizing Goal Achievement through SMART Goals
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Report Creation to Emphasize
SMART Goal Acquisition
SCWI Symposium
May 2015
SMART Goal Considerations
•
RPTs are expected to set and review goals annually
•
SMART goals should
–
be based on a review of data
–
be impactful to your students and programs
–
respond to an “urgent and critical need”
–
be capable of delivering the most gain in student achievement
SMART Goals
•
S
pecific
•
M
easurable
•
A
ttainable
•
R
esults-Oriented
•
T
ime-bound
SMART Goals
•
S
pecific
–
and student focused. Does the goal represent the greatest area of
need for some or all students?
SMART Goals
•
M
easurable
–
Has a baseline been established?
–
How can we measure if the targets have been achieved?
–
Are targets identified?
–
Are targets sufficiently ambitious?
SMART Goals
•
A
ttainable
–
Is the goal reasonable?
–
What is the evidence?
–
Is the goal ambitious
yet attainable?
Targets (Reeves)
SMART Goals
•
R
esults-Oriented
–
Why is it important to achieve this goal?
–
For students? Staff? Schools? Colleges? Programs?
SMART Goals
•
T
ime-bound
–
What is the timeframe for achieving this goal?
(Based on K-12 Improvement of Planning Assessment Tool, 2011-12)
SMART Goals Process
9
Sample SMART Goals
•
Increase student success rate by 17%, from a baseline of 73%
in 2013-14 to 90% by the end of June 2015.
•
Is this example SMART?
•
Could it be “SMARTer”?
10
Sample SMART Goals
•
Increase the retention rate of dual credit student participants
to 90%
•
Is this example SMART?
•
Could it be “SMARTer”?
11
Where can I get data?
•
Board’s data warehouse
•
School’s Student Management System/College’s Management
System
m
•
Class records
•
Enterprise Data Collection System (EDCS)
•
Ontario College Application Service (OCAS)
•
Regional Planning Team’s SMART Goal Report
12
Why Are SMART Goals Important?
•
Improve outcomes for students
•
Improve program quality
•
Program approvals and re-
approvals based on data
13
Proposal Approvals and Re-Approvals
•
Criteria used for decision making
–
Approved vs. Actual students
–
Retention
–
Success
–
% of students in target group for whom the dual credit program was
designed
14
Approved vs. Actual Student Participants
•
In 2013-14, approved vs actual student
participants was 92%
15
SMART goal
report sample
EDCS Data
Approved vs. Actual Student Participants
•
In 2013-14, approved vs actual student
participants was 92%
16
SMART goal
report sample
Target Groups
•
Primary Target Group
•
Specialist High Skills Majors
•
Ontario Youth Apprenticeship Program
•
In EDCS, Profile of Students Who Started
the Program
17
Target Groups
18
EDCS Extracts
•
L18DC
501
– L18 Dual Credits Total Approved Funding Extract
•
L18DC
502
– L18 Dual Credits Form 1 – RPTs Extract
•
L18DC
503
– L18 Dual Credits Form 2 – Activities + Forums Extract*
•
L18DC
504
– L18 Dual Credits Form 3 – Dual Credit Extract*
•
L18DC
505
– L18 Dual Credits Board and College Funding Extract
•
L18DC
506
– L18 Dual Credits Student Data Report Raw Stats Extract**
•
L18DC509 – L18 Dual Credits Transportation Funding Extract
*Board- and college-specific reports available
**Board-specific report available
EDCS Extracts
•
Common elements:
–
Date
–
RPT #
–
Program #
–
Program name
–
Approach
–
School Within A College indicator
–
RPT totals
•
L18DC
504
L18 Dual Credit Form 3 – Dual Credits Extract
•
L18DC
506
L18 Dual Credits Student Data Report Raw Stats Extract
EDCS Extracts
L18DC
504
L18 Dual Credit
Form 3 – Dual Credits Extract
•
Details specific to
proposed, approved
and actual programs,
student numbers and
finances
•
Changes with initial
approvals and each
contract change cycle
and after the interim
and final data
submissions
L18DC
506
L18 Dual Credits
Student Data Report Raw Stats
Extract
•
Data provided at end of
each semester by
project on students and
their successes
•
Changes after interim
and final data
submission
L18DC
504
L18 Dual Credit Form 3 –
Dual Credits Extract
•
Details specific to proposed, approved and actual programs, student
numbers and finances
•
Changes with each contract change cycle and after the interim and final
data submissions
–
New or existing dual credits
–
Delivery mode (Day, night, SWAC, online, summer)
–
Proposed, approved and actual number of students
–
Projected number of students for next two years
–
Course details (course name, type, codes, hours, location)
–
Requested and approved number of students by course by program
–
Funding details by course and totals by program (board and college
benchmarks, seat purchase funding, transportation and miscellaneous funding)
L18DC
506
L18 Dual Credits
Student Data Report Raw Stats Extract
•
Data provided at end of each semester by project on students
and their successes
–
Proposed and approved student numbers
–
Projected credits by semester
–
Information on students typically by age, gender, semester, and total:
•
Number of students who started/finished Identification, Placement,
Review Committee (IPRC)
•
Individual Education Plan (IEP)
•
Number of students by target group (primary target group, SHSM,
OYAP)
•
Number of students who had previously left school
•
Credits attempted and earned
•
Courses/apprenticeships attempted and earned
•
Other secondary school credits potential and earned
Notes on Extracts
•
Check the first row – correct year?
•
Excel document does not contain formulas
Sample 504 Report
27
SMART Goal Formulas
X 100
SMART Goal Formulas
X 100
SMART Goal Formulas
X 100
SMART Goal Formulas
X 100
Sample 506 Report
32
Questions and Answers
33
Contact Us
•
Dez Collins (
Desmond.Collins@nearnorthschools.ca
)
•
Sonja Vandermeer (
SVandermeer@OPSOA.org
)
Workshop Description: We’ll start with an overview of SMART goals and then look at the data RPTs collect, report on and
how this data is used provincially as part of the approvals process. Learn about the reports available
through the EDCS website, and how to read and use these reports for ongoing data analysis. EDCS
data can be used by boards to communicate the success of their dual credit programs and to make
data based decisions. Learn how one board lead is using data in conversations with senior board
administrators.
Enhance goal-setting practices for optimal student and program outcomes by following SMART criteria: Specific, Measurable, Attainable, Results-Oriented, and Time-bound. Learn how to create impactful goals, set ambitious yet achievable targets, and ensure regular review and assessment for success.
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Presentation Transcript
Report Creation to Emphasize SMART Goal Acquisition SCWI Symposium May 2015
SMART Goal Considerations RPTs are expected to set and review goals annually SMART goals should be based on a review of data be impactful to your students and programs respond to an urgent and critical need be capable of delivering the most gain in student achievement
SMART Goals Specific Measurable Attainable Results-Oriented Time-bound
SMART Goals Specific and student focused. Does the goal represent the greatest area of need for some or all students?
SMART Goals Measurable Has a baseline been established? How can we measure if the targets have been achieved? Are targets identified? Are targets sufficiently ambitious?
SMART Goals Targets (Reeves) Attainable Is the goal reasonable? What is the evidence? Is the goal ambitious yet attainable? Quartiles 1st (0-24%) 2nd (25-49%) 3rd (50-74%) 4th (75-100%) Increase 20% 12% 7% Approx. 4%
SMART Goals Results-Oriented Why is it important to achieve this goal? For students? Staff? Schools? Colleges? Programs?
SMART Goals Time-bound What is the timeframe for achieving this goal? (Based on K-12 Improvement of Planning Assessment Tool, 2011-12)
SMART Goals Process Needs Assessment based on data Year end review of SMART Goal success Identification of SMART Goals Identification of strategies to contribute to achievement of SMART Goals Regular Review to ensure on target to achieve goals 9
Sample SMART Goals Increase student success rate by 17%, from a baseline of 73% in 2013-14 to 90% by the end of June 2015. Is this example SMART? Could it be SMARTer ? Specific Measurable Attainable Results-Oriented Time-bound 10
Sample SMART Goals Increase the retention rate of dual credit student participants to 90% Is this example SMART? Could it be SMARTer ? Specific Measurable Attainable Results-Oriented Time-bound 11
Where can I get data? Board s data warehouse School s Student Management System/College s Management Systemm Class records Enterprise Data Collection System (EDCS) Ontario College Application Service (OCAS) Regional Planning Team s SMART Goal Report 12
Why Are SMART Goals Important? Improve outcomes for students Improve program quality Program approvals and re- approvals based on data 13
Proposal Approvals and Re-Approvals Criteria used for decision making Approved vs. Actual students Retention Success % of students in target group for whom the dual credit program was designed 14
Approved vs. Actual Student Participants In 2013-14, approved vs actual student participants was 92% SMART goal report sample Actual Number of Students Approved Number of Students Program Name % Motorcycle Repair Techniques 22 22 100% EDCS Data 15
Approved vs. Actual Student Participants In 2013-14, approved vs actual student participants was 92% SMART goal report sample Actual Number of Students Approved Number of Students Program Name % Motorcycle Repair Techniques 22 22 100% Aesthetics 36 20 56% 16
Target Groups Primary Target Group Specialist High Skills Majors Ontario Youth Apprenticeship Program In EDCS, Profile of Students Who Started the Program 17
Target Groups Program primarily designed for Total Number of Students % of % of OYAP Students % of SHSM Students Program Name Disengaged Students Motorcycle Repair Techniques Primary 22 0% 18% 100% Aesthetics SHSM 20 10% 20% 50% 18
EDCS Extracts *Board- and college-specific reports available **Board-specific report available L18DC501 L18 Dual Credits Total Approved Funding Extract L18DC502 L18 Dual Credits Form 1 RPTs Extract L18DC503 L18 Dual Credits Form 2 Activities + Forums Extract* L18DC504 L18 Dual Credits Form 3 Dual Credit Extract* L18DC505 L18 Dual Credits Board and College Funding Extract L18DC506 L18 Dual Credits Student Data Report Raw Stats Extract** L18DC509 L18 Dual Credits Transportation Funding Extract
EDCS Extracts Common elements: Date RPT # Program # Program name Approach School Within A College indicator RPT totals L18DC504 L18 Dual Credit Form 3 Dual Credits Extract L18DC506 L18 Dual Credits Student Data Report Raw Stats Extract
EDCS Extracts L18DC506 L18 Dual Credits Student Data Report Raw Stats Extract Data provided at end of each semester by project on students and their successes Changes after interim and final data submission L18DC504 L18 Dual Credit Form 3 Dual Credits Extract Details specific to proposed, approved and actual programs, student numbers and finances Changes with initial approvals and each contract change cycle and after the interim and final data submissions
L18DC504 L18 Dual Credit Form 3 Dual Credits Extract Details specific to proposed, approved and actual programs, student numbers and finances Changes with each contract change cycle and after the interim and final data submissions New or existing dual credits Delivery mode (Day, night, SWAC, online, summer) Proposed, approved and actual number of students Projected number of students for next two years Course details (course name, type, codes, hours, location) Requested and approved number of students by course by program Funding details by course and totals by program (board and college benchmarks, seat purchase funding, transportation and miscellaneous funding)
L18DC506 L18 Dual Credits Student Data Report Raw Stats Extract Data provided at end of each semester by project on students and their successes Proposed and approved student numbers Projected credits by semester Information on students typically by age, gender, semester, and total: Number of students who started/finished Identification, Placement, Review Committee (IPRC) Individual Education Plan (IEP) Number of students by target group (primary target group, SHSM, OYAP) Number of students who had previously left school Credits attempted and earned Courses/apprenticeships attempted and earned Other secondary school credits potential and earned
Notes on Extracts Check the first row correct year? Excel document does not contain formulas
SMART Goal Formulas Measure (Extract) Percentage Approved vs Actual Funding Expenditures (504) - Total approved funding - Total funding expenditures - Total approved funding divided by total funding expenditures multiplied by 100 Formula = AW = AX = AX AW X 100
SMART Goal Formulas Measure (Extract) Success Rate (506 Extract) Credits earned divided by credits attempted multiplied by 100 Retention Rate (506 Extract) - Total # of students who started Formula =(DL/DI) x 100 =W+BA - Total # of students who finished =AL+BP - Total # of students who finished divided by total # of students who started multiplied by 100 = (AL+BP) (W+BA)X 100
SMART Goal Formulas Measure (Extract) % of Students in Primary Target Group (506) - Number of students in the primary target group - Total number of students who started the program - Number of students in the primary target group divided by the total number of students who started the program multiplied by 100 Formula = CK = W+BA = CK (W+BA)X 100
SMART Goal Formulas Measure (Extract) Percentage Approved vs Actual Number of Students (506) - Number of approved students - Total number of students who started the program - Total number of approved students divided by total number of students who started multiplied by 100 Formula = F = W+BA = F W+BA X 100
Contact Us Dez Collins (Desmond.Collins@nearnorthschools.ca) Sonja Vandermeer (SVandermeer@OPSOA.org )
