Intern Placement Tracking System for Western Michigan University School of Social Work
Western Michigan University School of Social Work has implemented a new web-based software called Intern Placement Tracking (IPT) to monitor field education students, facilitating communication between students, field instructors, faculty liaisons, and field coordinators. The system ensures privacy and secure data storage while providing access based on assigned roles and permissions. Users can log in to the IPT platform to manage forms, student details, field applications, upload documents, and provide additional information such as work schedules and language skills. The platform also includes sections for students to input narrative statements and cover letters, reflecting on their professional plans, strengths, areas for improvement, and learning goals from field experiences.
- Intern Placement Tracking
- Field Education
- Social Work
- Western Michigan University
- Student Monitoring
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Intern Placement Tracking (IPT) for Field Students Western Michigan University School of Social Work Field Office 1903 W. Michigan Kalamazoo, MI 49008 (269) 387-3180 Marian.tripplett@wmich.edu Vicki.poleni@wmich.edu Rosemary.l.Andrews@wmich.edu
Slide 3 Introduction to IPT Western Michigan University s School of Social Work has implemented a new web-based software to monitor students involved in field education, and to enable full communication between student, field instructor, faculty liaison, and field coordinator. Privacy notice: IPT is a web-based system, however the information is kept on a secure server, and password protected. The only people that will have access to information you add to IPT are the WMU Field Education Office, your current student(s) and field instructor(s). Information access within IPT is based upon assigned roles and permissions.
Slide 4 Getting Started Log on to IPT at: www.runipt.com - Bookmark this for later use Log-in: Organizational name (wmich) Username (we ll send you one for first use, then prompt to change after first use) Password (ipt for first use, then prompt to change after first use) org id: wmich First use password: ipt
Slide 6 IPT Home Page When you log-in, you will reach your home page Your name and role are at the top On the left side is: My Forms Across the top is: Home Student Detail Field Organization List
Slide 7 Student Detail View and add information about yourself, and add Your field application You need to use wmich.edu e-mail in IPT Please add WIN # Include emergency contact
Slide 8 Student Detail Adding a photo or uploading documents Click on the upload photo icon Clink on the paper and pencil icon next to resume
Additional Information Logistics do you need bus route? Work Schedule Additional languages Self rating scale
Narrative Statement/Cover Letter These questions are located on your IPT page and an example is on our website. 1. Briefly describe your professional plan after graduation. 2. Briefly describe your professional long-term goals and plan. 3. Please list and discuss your top 3 social work strengths . 4. Please list and discuss your top 3 social work areas for improvement. 5. Describe and discuss what you hope to gain from your field placement. 6. What are your preferences as to the kinds of people/problems/issues with which you would like to work? Explain why. 7. What are your preferences as to the kinds of people/problems/issues with which you would NOT like to work? Explain why. 8. Comment on any personal/professional factors that may be pertinent in planning and selecting your field placement. 9. Describe your primary LEARNING MODE (please choose from the examples below) and discuss what you see as your learning strengths and your areas for improvement. CONCRETE EXPERIENCE (Learning from feeling): REFLECTIVE OBSERVATION (Learning by watching and listening): ABSTRACT CONCEPTUALIZATION (Learning by thinking): ACTIVE EXPERIMENTATION (Learning by doing): 10. Given your current life and work responsibilities, and enrollment schedule in the School of Social Work, describe how you plan to successfully complete the required 12 or 16 hours a week in your field placement.
Slide 10 Field Organization List View field organizations alphabetically Click on a field organization to see detail
Slide 11 Sorting Field Organizations To sort agencies based upon search criteria, go to the field organization tab, then click on sort in the upper left Sort by Organization name, BSW/MSW, Location (county) and primary classification (field of practice), then click Do Sort This is very helpful in initial field research
Slide 13 Forms Getting There The number in parentheses shows you how many forms you have waiting At your Home tab
Student Agreement Must be signed before we can send your information to an agency.
Slide 14 Forms Orientation and Safety Checklist
Slide 13 Forms TimeLog
Slide 15 Forms Learning Contract and Evaluation
Forms Learning Contract and Evaluation
Slide 16 Forms Learning Contract and Evaluation Students are to fill in when and in what format all 3 Field Visits are completed
Slide 17 Forms Learning Contract and Evaluation
Slide 19 Final Notes on IPT Please make sure WMICH e-mails are not going to your junk folder Help us make IPT better suggestions? Contact Rosemary Andrews at Rosemary.L.Andrews@wmich.edu or (269) 387-3188 Thanks to all of you and our community stakeholders for making IPT a success, and providing feedback to make it even better!
Slide 21 WMU School of Social Work Field Education Team Marian Tripplett Field Director Kazoo/Field Coordinator Southwest Marian.l.tripplett@wmich.edu (269) 934-1512 Rosemary Andrews Field Coordinator Kazoo Rosemary.L,Andrews@wmich.edu (269) 934-1512 Tonitta Fisher Graduate Asst. Swrk-field@wmich.edu (269) 387-3206 Vicki Poleni Field Coordinator Grand Rapids Vicki.Poleni@wmich.edu (616) 771-9484
