Important Updates and Reminders for Office Purchases
Stay informed about recent changes in procurement procedures and requirements. Key points include the addition of new attributes to SPCC review reports, upcoming GL09 & GL10 sections on Local Card Works, guidelines for PayPal/eBay payments, definitions for Over-the-Counter (OTC) purchases, and mandatory TSRC contracts for office supplies. Be aware of SWaM requirements for OTC purchases and the need for Business Meal and Food approval forms. Updates to SPCC Manual and reconciliation checklists are also highlighted.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
E N D
Presentation Transcript
SPCC Review Procedure Assistant Controller - Compliance Adding new attribute to SPCC review reports starting July August billing cycle: Complete vs. Incomplete file
Local Card GL09 & GL10 sections coming! GL09 & GL10 will be coming to Local Card Works instance These will not be required for Local Card Reconciliations Use the Comment Section to include: Contract #, eVA Order # or SPP Exception #
PayPal/eBay Purchases & Payments We need guinea pigs! If you are going to make payment OR create an account with PayPal or eBay, please contact Procurement
Over-the-Counter OTC Purchases (including food) NEW Definition: Cardholder enters a physical brick and mortar establishment and pays for the purchase at the counter with a University Charge Card (i.e. SPCC, Finance/Local)
Over-the-Counter OTC Purchases (including food) What does this mean for you? If what you are purchasing over the counter is NOT on an existing contract and/or is NOT on the small purchase procedures exemption list for swam requirements, SWaM quote is STILL required. If you order items over the phone WITHOUT paying over the phone and go to pick up the item AT the store and pay AT the store, this is considered OTC. Purchases made needing a Business Meal and Food approval form do NOT require supporting SWaM quotes this includes groceries
The Supply Room TSRC purchases TSRC contract = mandatory for OFFICE SUPPLIES What if it s more expensive at TSRC? If it s a true consumable office supply, check TSRC Best Value List first. If it s not there, contact Procurement we can try to get TSRC to price match if within reasonable price range or get that item added to BVL for future purchases. We will not hold up your purchase Furniture if buying from TSRC, STILL need VCE waiver
Updates to Procedures/Forms SPCC Manual Small Purchase Procedures Charge Card & Works Reconciliation Checklist
Stay Tuned Changes relative to the small purchase thresholds & SWaM requirements based on the new Governor s Executive Order 35. Will provide updates when finalized. Updated Performer s Contract on the horizon.
Have Frequent Procurement Questions? Send them to us! Updating FAQ page and need FAQs from users who need them.
