Updates and Reminders for Special Education Staff

The provided content outlines various updates and reminders for special education staff members, including important dates, monitoring visits, determinations, due dates, guidance for teachers, and information on fund distribution documents. It emphasizes the significance of providing services to students with disabilities as per the Individualized Education Programs (IEPs) and offers guidance on documentation and missed service provisions. Additionally, it highlights upcoming events like the Unmet Needs Application webinar and the importance of school contact information for effective communication.

• Special Education
• Updates
• Reminders
• Guidance
• Important Dates

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1. BIEDPA Special Education Monthly TA Call August 14, 2018

2. Welcome Back DPA Staff updates Theory of Action: Marketing the Value of Education Importance of students staying in school SY 2017-18 Parent Surveys due date extended to September 15, 2018 for 40 schools Program/Fiscal Onsite Monitoring Visits for SY 2018-19 15 onsite monitoring visits 20 school IEP file reviews in NASIS (sample) 2 CAU onsite reviews

3. 2017 Amended Special Education Determinations waiting for approval of letter 2018 Special Education Determinations September 2018 Need school contact information (ph & email): Superintendent, principal, special education coordinator, business manager, secondary transition specialists Email to: Annette Miller: annette.miller@bie.edu

4. SY 2018-19 Special Education Calendar of due dates posted on BIE website SY 2018-19 Monthly TA Call & Webinars posted on BIE website SY 2018-19 Personnel & Related Services schools will be contacted this fall. Post School Outcomes data collection this fall for SY 2016-17 leavers

5. Fund Distribution Documents (FDD) are being submitted to BIE Director s office for disbursement of funds for SY 2018-19

6. Guidance for SY 2018-19 Special education teachers should be available to provide special education services on the first day of school Related service providers should be available on the first day of school All students with disabilities have active/current IEPs Services are provided and documented through: o Attendance rosters o Service logs Delivery of missed services are documented and missed services are to be provided

7. IDEA Part B Unmet Needs Application SY 2018-19 All Schools are eligible to apply. Unmet Needs Application posted on BIE website- Native Star; window will open September 4, 2018 Unmet Needs application webinar on August 23, 2018, 1pm -2pm (MDT) Complete Application due September 17, 2018 Location: Native Star/Resources/Docs & Links

8. What is Unmet Needs? An opportunity to apply for additional Part B supplemental funds if: 1. Priority 1 - Increase in numbers of NEW high needs students or 2. Priority 2 Substantial Increase (at least 10% ) in new special education enrollment. *Schools can apply for only Priority 1 or 2, not both. 3. Priority 3 - Unique circumstances *Schools are eligible to request for Unique Circumstances in addition to Priority 1 or Priority 2 8

9. How to Prepare for Unmet Needs application for SY2018-19 Components for a complete application Unmet Needs application Priority 1 or Priority 2 Priority 3 with budget and narrative Current list of SWD utilizing NASIS Adhoc Reporting Signed by school administrator Scan and send via email to Fiscal.Accountability@bie.edu Current and valid IEP of each student

10. TIMELY INITIAL EVALUATIONS

11. REMINDER Desk Audit Form is due on/or before September 30, 2018 Send NOW if you have them completed.

12. WHERE TO SEND Fax number is 615-564-6631 Attention: Narcy KaWon

13. LOCATION OF DESK AUDIT FORM The Desk Audit Form can be downloaded from Native Star under Docs & Links

14. DESK AUDIT FORM BIE Division of Performance and Accountability (BIE-DPA) State Performance Plan (SPP)/Annual Performance Report Indicator 11 - Timely Evaluation for SY 2017-18 Desk Audit form DUE: September 28, 2018 Read Carefully A. Check the box to the left if the school had Zero Initial evaluations for SY2017-18 If Zero, complete questions 1-4 below B. Schools with initial evaluations will complete and FAX the desk audit form to Narcy Ka'Won (See Guidance document). Insert student information as noted, and utilize drop down boxes where appropriate. 1 2 3 4 5 School School Contact Email Address Contact Phone Number # of Initial Evaluations C. Upload the two (2) required documents for ALL the students listed below. (Signed Parent to Consent to Evaluate and Determination of Eligibility) D. Complete the information below on ALL students of which an initial evaluation was started for SY2017-18 (July 1, 2017 - June 30, 2018). Utilize the drop down box when indicated. Date the school received the signed Parent Consent to Evaluate Reason for Delay (See Code definition tab below) NASIS # (NOT Student ID) Date of Determination of Eligibility Student Eligibility SY2017-18 Grade level Only Type in an Explanation for Reason codes #3 and #4 Total # of Days 0 0 0 0 0 0 0 1 2 3 4 5 6 7

15. Parent Consent to Evaluate Use the Date the document was received by the school. This should match the date on the desk audit form. If it does not change the date on form Only this form is acceptable 15

16. DETERMINATIONOF ELIGIBILITY Located under Evaluation Summary Report Review the form to ensure it complete & the signed dates match to the desk audit form 1 1 6 6

17. TIMELY INITIAL EVALUATION WEBINAR AUGUST 30, 2018

18. CONTACT INFORMATION NARCY D. KA WON Phone: 615-564-6632 Fax: 615-564-6631 narcy.kawon@bie.edu or ZONNIE SOMBRERO Phone: 928-283-2208 zonnie.sombrero@bie.edu

19. LSPP Text box now open in Native Star for initial LSPP improvement activities submissions Activities should demonstrate improvement on all BIE SPP/APR indicator targets Timely submissions are those received by 30 September 2018 Written feedback will be provided in the order that they were submitted A PDF copy of the LSPP guidance can be found in the school s Native Star dashboard under Resources under the Docs & Links tab.

20. BIEDPA Special Education Announcements August 31, 2018 correction of noncompliance due for SY 2017-18 secondary transition IEP file reviews August 30, 2018 Webinar for Timely Initial Evaluation September 11, 2018 Next TA call September 17, 2018 unmet needs application due September 30, 2018 Initial LSPPs due in Native Star September 30, 2018 - Timely Initial Evaluation Desk Audit Form due

21. BIE Division of Performance and Accountability Special Education Staff 2018-19 Staff Location Email Telephone Connie Albert Education Program Specialist Albuquerque, NM connie.albert@bie.edu 505-563-5180 Jennifer Davis Education Program Specialist Phoenix, AZ jennifer.davis@bie.edu 602-265-1592 Donald Griffin Supervisory Education Specialist Washington, DC donald.griffin@bie.edu 202-208-0268 Narcy Ka won Education Program Specialist Nashville, TN narcy.kawon@bie.edu 615-564-6632 Deanna Klingensmith Education Program Specialist Seattle, WA deanna.klingensmith@bie.edu 206-220-7979 Marcy Oliver Education Program Specialist Albuquerque, NM marcy.oliver@bie.edu 505-563-5239 Delphina Shunkamolah Education Program Specialist Shiprock, NM delphina.shunkamolah@bie.edu 505-368-3407 Zonnie Sombrero Education Program Specialist Tuba City, AZ zonnie.sombrero@bie.edu 928-283-2218 Dr. Eugene Thompson Education Program Specialist Albuquerque, NM eugene.thompson@bie.edu 505-563-5394 21