Guide to Effective Planning and Implementation Strategies for Conferences

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Explore the key stages of planning and executing successful conferences, including setting SMART goals, organizing tasks, assigning activities, and putting plans into action. A sample planning template is provided for practical application. Be prepared for success by following these detailed steps.

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2020 Annual Conference Making and Making and Implementing a Implementing a Plan Plan Mark Brown Nancy Stockbridge

2020 Annual Conference If you fail to plan, You are planning to fail. Benjamin Franklin Be Prepared

Five Stages of Planning Five Stages of Planning 1. Objective 2. Organize to get job done 3. Activity Assignments 4. Putting the Plan Into Action 5. Wrap Up

Objective Objective 2020 Annual Conference Project Objective - What is Success? Set SMART Goals Specific Measurable Attainable Relevant Timely Be Prepared

Organize to Get the Job Done Organize to Get the Job Done WHAT, WHY, WHEN, WHERE, WHO, HOW God s purpose Place, time, date Recruitment planning Assign jobs Determine costs and funding Materials Approvals Plan B, C, D

Activity Assignments Activity Assignments 2020 Annual Conference Who s on First? Cover all organizing plans Play to strengths develop bench strength What happens before, during, after: Set up, recruitment, training, materials, work, events, clean up Be Prepared

Sample Planning Template Sample Planning Template Task Who is responsible Due Date Date Completed Who needs to know Comments Team Recruitment - Team members Tony Sept 1 Sept 2 Leader Full team - Music team Pat Sept 1 Aug 25 Leader Including amps - Support team Lou Sept 7 Sept 2 Leader Can only take in wrapped cookies Prayer support - Prayer vigil to team Sue Oct 3 Oct 3 Agape & Leader Include online link - Reach out to churches All Team Oct 25 Oct 25 Agape & Leader Institutional Memos Go through VAC - Applications Leader Oct 30 Oct 20 Inst. Liaison Ensure signed - Ordering Dietary Will Sept 30 Sept 30 Maria - Inventory Maria Sept 30 Sept 29 Will - Team Names Tanya Sept 15 Sept Leader Need time for background checks - Closing Names Tanya Sept 30 Sept 30 Maria & Will Best if all sent together

Put the Plan Into Action Put the Plan Into Action It s SHOWTIME! The leader provides support for team members to use their gifts Leader monitors the Organization Plan Adjust leadership to match the team s development and needs

Wrap Up Wrap Up 2020 Annual Conference Celebrate the Holy Spirit s gifts! Consider a closeout summary Were the goals and objectives met? Was the project completed on time? What worked? What could work better next time? For ongoing projects consider Stop- Start-Continue Be Prepared