Overview of Joint Accelerator Conferences Activities
The report provides insights into the activities and support for conferences by the Joint Accelerator Conferences Website, including regional support centers and conference proceedings management. It covers the deployment of the SPMS system, synchronization of future and past conferences, status of publications, and statistics on conference proceedings. The report showcases the collaborative efforts of the JACoW team in advancing conference proceedings publishing.
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Joint Accelerator Conferences Website Activity Report Regional Support Centres Ronny Billen JACoW SPMS Regional Manager EMEA JACoW Conference Proceedings Web-Publisher - EMEA Also on behalf of Kazuro Furukawa JACoW Conference Proceedings Web-Publisher - ASIA Takashi Kosuge JACoW SPMS Regional Manager ASIA JACoW Team Meeting HsinChu, Taiwan, November 2023
SPMS Conferences Supported since JTM2022 RSC EMEA RSC Asia & Americas hosted at CERN managed by Ronny Billen hosted at KEK managed by Takashi Kosuge Deployment Conference Start Version Patched to Sync. SPMS hosting 28-May-2021 08-Jul-2021 22-Sep-2022 18-Mar-2022 17-Nov-2022 10-Nov-2022 25-Nov-2022 6-Dec-2022 20-Apr-2023 FLS-2023 * IPAC-2023 SRF-2023 IBIC-2023 ICALEPCS-2023 MEDSI-2023 HB-2023 COOL-2023 SAP-2023 11.1.14 11.1.14 11.2 11.1.15 11.2 11.2 11.2 11.2 11.2 11.2 11.2 RSC EMEA RSC EMEA RSC Asia & Americas RSC Asia & Americas RSC EMEA RSC Asia & Americas RSC EMEA RSC EMEA RSC EMEA 11.2 * Originally in 2022 R. Billen Except for SAP-2023, no additional SPMS instance was created in 2023 for any future conference. All future conferences are deployed as Indico events The end for SPMS support for conference instances is near but the Central Repository remains necessary JACoW Activity Report RSCs 2 Nov-2023 @TM
SPMS Sanity Check - https://oraweb.cern.ch/pls/jacow/conf_list.html Future Conferences Synchronization tag Synchronized with central repository Past 2023 conferences, not yet published Past Conferences Past conference, Published, Repatriated, data frozen Past conference, Published, can be repatriated Past 2022 conferences, not yet published R. Billen JACoW Activity Report RSCs 3 Nov-2023 @TM
JACoW Publications JACoW s Mission = Publishing Conference Proceedings Currently 248 248 conferences published; ~74 000 8 8 proceedings since the 2022 Team Meeting 74 000 papers C.Series ABDW APAC BIW COOL Cyclotrons DIPAC ECRIS EPAC FEL HIAT IBIC ICALEPCS ICAP IPAC LINAC MEDSI NA-PAC PAC PCaPAC RuPAC SAP SRF Grand Total Count of Conferences C.Series ABDW APAC BIW COOL Cyclotrons DIPAC ECRIS EPAC FEL HIAT IBIC ICALEPCS ICAP IPAC LINAC MEDSI NA-PAC PAC PCaPAC RuPAC SAP SRF Grand Total Sum of Number of papers C. Series ABDW APAC BIW COOL Cyclotrons DIPAC ECRIS EPAC FEL HIAT IBIC ICALEPCS ICAP IPAC LINAC MEDSI NA-PAC PAC PCaPAC RuPAC SAP SRF Grand Total Sum of Number of talks C. Series ABDW APAC BIW COOL Cyclotrons DIPAC ECRIS EPAC FEL HIAT IBIC ICALEPCS ICAP IPAC LINAC MEDSI NA-PAC PAC PCaPAC RuPAC SAP SRF Grand Total Sum of Number of Posters 23 4 3 8 22 7 7 11 15 5 11 12 5 14 31 3 4 24 7 9 2 21 248 1,387 1,076 281 319 2,807 768 355 9,074 2,782 310 1,644 3,611 360 16,851 5,903 344 1,367 19,316 488 1,481 1,359 44 68 66 264 332 77 242 294 662 221 386 911 263 51 43 93 53 65 88 19 635 1,395 8 1,204 538 125 524 556 233 400 400 258 193 187 R. Billen 186 59 93 3,362 73,979 549 483 9,274 4,260 JACoW Activity Report RSCs 4 Nov-2023 @TM
JACoW Publications 2023 Conference proceedings are normally generated and provided by the Conference Editor-in-Chief The final QA check and web-publication is done by Kazuro Furukawa (KEK server) and Ronny Billen (CERN server) Publication Date 8-Dec-2022 Conference Conference Papers Papers (count) 255 130 44 33 128 1,401 98 207 Talks Talks (count) 136 40 67 19 57 96 58 82 Posters (count) 67 43 0 10 0 0 39 65 Photos / Videos (MB) 0 0 2 1 54 11 0 8 Total Total (MB) 1,679 1,126 699 166 1,312 16,563 747 2,022 Proceedings Generation Proceedings Generation NA-PAC-2022 IBIC-2022 eeFACT-2022 PCaPAC-2022 FEL-2022 IPAC-2023 Cyclotrons-2022 SRF-2023 Volker Schaa Volker Schaa Volker Schaa Volker Schaa Ivan Andrian (CAT tool) Ivan Andrian (CAT tool) Volker Schaa Volker Schaa 15-Dec-2022 27-Feb-2023 27-Feb-2023 17-Jul-2023 27-Jul-2023 6-Nov-2023 R. Billen 8-Nov-2023 Note: Note: Due to the technological obsolescence of the CERN/JACoW Search Engine, certain functionalities have disappeared (e.g. keyword search) Papers generated by the CAT tool are not found by the CERN/JACoW Search Engine A new search engine is under development JACoW Activity Report RSCs 5 Nov-2023 @TM
Significant Issues, Things to Follow Up Security issues SPMS IPAC2023 could have been shut down just before the start of the conference Significant security breaches identified rapidly solved Disclosure of personal details solved mostly as well Damocles sword still hanging while Central Repository is still an SPMS JACoW Search Engine JPSP generated pdf files (metadata) adapted to find results CAT generated pdf files not found Need for an explicit indexation action by CERN/IT expert per publication Out-phasing JACoW Search Engine May 2024 doomsday: CERN/JACoW Search Engine will be decommissioned New API to be implemented to reproduce JACoW Search functionality, help needed R. Billen JACoW Activity Report RSCs 6 Nov-2023 @TM
