Florida Statewide Assessments - Summer 2023 Overview

SUMMER 2023

FLORIDA

STATEWIDE

ASSESSMENTS

Miami-Dade County Public Schools

Miami-Dade County Public Schools

Assessment, Research, and Data Analysis (ARDA)

Assessment, Research, and Data Analysis (ARDA)

Table of Contents

2

General Information 

Students to be Tested

Accommodations

Test Security

Policies & Procedures

Test Materials

SAC Responsibilities 

Materials Management

Contact Information 

Overview

3

•

These training materials are based on the 

(

Spring/Summer 2023 Manual

)

•

The manual is provided in an online format only and is posted

to the Florida Statewide Assessments Portal.

•

This presentation is designed to highlight important information

regarding test administration policies and procedures.

•

This presentation is not a replacement for reading the

Spring/Summer 2023 Manual.

Test Administration Manual, Scripts,

and Training Packet

Spring/Summer 2023 Manual

Scripts and Instructions

Training Packet

Navigating This Presentation

5

In the slides that follow, the right portion of the header will

indicate when slides are relevant to computer-based testing

(

CBT

), paper-based testing (

PBT

),

or both CBT and PBT:

Test Administration Schedule

6

*Students enrolled in the Algebra 1 course at selected senior high schools will take the B.E.S.T. Algebra 1

EOC test on July 19, between 7:20 a.m. to 2:05 p.m., with make-up testing on July 20.

**Registered students will test at selected senior high schools in accordance with their summer school

schedule, Monday through Thursday from 7:20 a.m. to 12:30 p.m., as resources allow.

Test Administration Information

7

* Any student not finished by the end of the 160-minute EOC test session may continue

working; however, testing must be completed within the same school day.

Note

: After the first 80 minutes, students may be dismissed from the testing room as

they complete testing.

Student Registrations

8

•

All eligible students must register for the Summer EOC at the school where

they will test, unless already enrolled in the summer course at 

selected

senior high schools

.

•

School assessment coordinators (SACs) will submit the registration roster

for students taking an EOC test from a closed site, including students

enrolled in the summer Algebra 1 course from a closed site.

•

The registration roster can be found in Weekly Briefing #39032.

•

SACs will email the roster to Jennifer Fernandez at

jfernandez9@dadeschools.net

 by 

Friday, June 30.

•

These students will be added to TIDE to ensure test results are

reported accurately to their home schools

.

•

Test tickets or PreID labels (for PBT accommodations) will be

forwarded to SACs via email.

Communicate Testing Policies to

Parents and Students

Sample Parent Letters in English, Spanish, and Haitian-Creole that

provide testing policies are available on the 

ARDA Website

.

•

Electronic Devices

•

Calculator Policy

•

Testing Rules Acknowledgment

•

Discussing Test Content after Testing

•

Working Independently

•

Leaving Campus

•

Testing Accommodations

9

Students To Be Tested

10

•

All students enrolled in and completing one of the courses aligned to

the Benchmarks for Excellent Student Thinking (B.E.S.T.) and Next

Generation Sunshine Standards (NGSSS) participate in the

appropriate assessment, as outlined in the manuals.



B.E.S.T. Algebra 1



B.E.S.T. Geometry



NGSSS Biology 1



NGSSS Civics



NGSSS US History

Students To Be Tested (cont.)

11

•

Eligible students also include:



Students who still need to pass an assessment for graduation

purposes (B.E.S.T. Algebra 1)



Students who wish to earn scholar designation (standard diploma)

and still need to earn a passing score on an assessment

(Geometry, Biology 1, US History EOC)



Students who have not yet taken an EOC assessment that needs

to be averaged as 30% of their course grade



Students who are in “grade forgiveness” programs and wish to

retake an assessment to improve their course grades



Students in a credit acceleration program (CAP) who wish to take

an assessment to earn course credit

Students To Be Tested (cont.)

12

Important Note

:  Please do NOT add any special program students in TIDE under your

school for testing. District staff will forward testing information for eligible students to

the SAC at selected the senior high schools.

Students To Be Tested (cont.)

13

English Language Learners (ELLs)

ELL students enrolled in tested EOC subjects participate in the statewide

assessments no matter how long these students have been enrolled in a

U.S. school.

•

ELL students (Levels 1-4) must be provided with the ELL

accommodations

•

Recently exited ELL students coded as LF within the 2-year exit

window MAY be provided with ELL accommodation 

(Weekly Briefings

#26853 & 26900)

•

2-year exit window: 7/10/21 – 7/10/23

Use File Download Manager to identify

eligible ELL students coded as LF by

selecting the ESOL category, as shown.

Students To Be Tested (cont.)

14

Students with Disabilities

•

Students with disabilities participate 

in the statewide assessment programs by taking

one of the following:



B.E.S.T./NGSSS without accommodations



B.E.S.T./NGSSS with accommodations



Florida Alternate Assessment (FAA)

•

All determinations regarding participation in the statewide assessment program

must be documented in the student’s IEP or Section 504 Plan.

ESE/504 Accommodation Types

•

Flexible Presentation

•

Flexible Responding

•

Flexible Scheduling

•

Flexible Setting

•

Assistive Devices and Tools

General Information About

Accommodations

15

•

The 

2022–2023 Statewide Assessments Accommodations

Guide

provides  information concerning allowable accommodations

for students with disabilities and for students who are identified as

ELLs or recently exited ELLs.

•

Review Oral Presentation Accommodations in the 

2022–2023

Statewide Assessments Accommodations Guide

for guidance on

what is allowed and not allowed to be read (pg. 11).

–

Instructions for Oral Presentation Accommodations (pgs. 30-42)

provide  examples when providing oral presentation of an

assessment to eligible  students who have the accommodation

documented in an IEP or Section  504 Plan.

•

The test administrator and the SAC are responsible for ensuring

that arrangements for accommodations have been made prior to

the test administration dates.

General Information About

Accommodations (cont.)

16

•

Scripts for students using 

paper-based accommodations 

(including

large print and OIPP) and 

computer-based accommodations 

can be

found on the 

Florida's Assessment Portal

 > 

Assessment & Technology

Coordinators

 > 

Spring 2023 

PBT Accommodated Scripts – EOCs

 and

CBT Accommodated Scripts – EOCs

•

Scripts and instructions for administering braille accommodations are

provided with the braille test materials.

•

Scripts found in the 

Spring 2023 Scripts and Instructions for

Administering EOCs

can be used for students who have extended time

accommodation (references to allotted time can be omitted).

•

Modify this script with the specific instructions that students are to

follow. It is important that you review the script before testing

begins to determine the necessary modifications.

General Information About

Accommodations (cont.)

•

These are the codes that are used for

testing.

•

They identify materials that must be

ordered, as well as accommodations

that must be marked in TIDE for

eligible students.

•

Code 9 is used as  a general

accommodation other than the ones

listed above.

•

The IEP or 504 plans will have to

be reviewed to identify

accommodation(s) the student is

eligible to receive for testing.

o

It cannot be assumed that all

students with code 9 have

extended timing

accommodations.

*Online accommodation

General Information About

Accommodations (cont.)

18

•

For eligible students participating in the computer-based

EOC assessments, the following accommodations are

available:

•

Computer-Based Accommodations

•

Masking

•

Text-to-speech

•

Paper-Based Accommodations

•

Regular print

•

Large print

•

Braille

•

One-item-per-page

General Information About

Accommodations (cont.)

19

•

SACs must place orders for PBT accommodations for eligible students with

an IEP or Section 504 Plan via the Assessment Services Application:

•

Log into your M-DCPS employee portal.

•

Select the 

Apps|Services|Sites 

tab, then select

•

Select the 

PAPER-BASED TEST (PBT) ORDER REQUEST 

and complete the

Request

 form for each student, as eligible (see next slide)

•

Principals can provide access via QUAD A, select WPBS-PBA Schools.  Refer

to 

QUAD A User Guide

 (refer to Weekly Briefing # 22049).

•

Note

: Contact Jennifer Fernandez at 

jfernandez9@dadeschools.net

 if access

to the app is not available.

•

Orders are processed and ready for pick up at TDC within 24 to 48 hours.

•

Always call TDC at 305-995-3744 to ensure materials are ready.

Ordering PBT Accommodations

20

Follow these steps to

order paper-based

accommodations.

Test Security Policies and

Procedures

21

•

Florida State Board of Education Rule 6A-10.042, F.A.C., was

developed to meet the requirements of the Test Security Statute,

s. 1008.24, F.S., and applies to anyone involved in the

administration of a statewide assessment.

•

The rule prohibits activities that may threaten the integrity of the

test.

•

Examples of prohibited activities and the full text of the Florida

Test Security Statute and State Board of Education Rule are

provided in the test administration manuals.

•

Please remember that inappropriate actions by school or district

personnel can result in student or classroom invalidations, loss of

teaching certification, and/or involvement of law enforcement.

Test Security Policies and

Procedures (cont.)

22

•

Standards, Guidelines, and Procedures for Test

Administration and Test Security (linked)

 available at

ARDA website

.

–

Adopted by School Board

•

Mandatory security documentation

–

School Procedural Checklist (FM-6927) (linked)

–

Test Administration and Security Agreement

–

Test Administrator Prohibited Activities

Agreement

•

Screencast training on Test Security for school-level

training sessions: 

click here

•

FDOE Test Security Presentation for Test

Administrators will be available

•

District and 

FDOE

 may conduct monitoring activities

Test Security Policies and

Procedures (cont.)

23

Supervising the Test Administration

The testing room must never be left unattended, and be monitored to ensure the following:

•

Students have cleared their desks of all materials except for the appropriate test materials.

•

Students

 are using No. 2 pencils (pens, highlighters, etc. are not permitted).

•

Students

 do not talk to other students or make any disturbance.

•

Students are working independently.

Discussing Test Content with Students

•

Test administrators may not talk with students about test items or passages or help them

with their answers.

•

While test administrators may prepare students for testing using strategies, such as

underlining key words in passages or items, they may not actively monitor them to ensure

they are using certain strategies.

•

Further, test administrators may not read or check through test documents, return them

to students after they have been collected, or discuss test content, even after all test

materials have been returned and testing has been completed.

Test Security Policies and

Procedures (cont.)

24

Proctors

•

To ensure test security and to avoid situations that could result in test

invalidation, FDOE strongly discourages testing students in large groups (e.g., in a

cafeteria or an auditorium).  If students are tested in a large group, the

appropriate number of proctors must be assigned to the room to assist the test

administrator.

*FDOE strongly recommends that proctors be assigned to rooms with 25 or

fewer students whenever possible.

Test Security Policies and

Procedures (cont.)

25

Oversee Preparation and Training

•

Train ALL test administrators and proctors, including non-

school-based instructors.

•

Test administrators must hold a valid educator certificate.

•

Ensure that test administrators, proctors, and any other

personnel involved in test administration sign a 

Test

Administration and Security Agreement Form

 after training is

complete.

•

Also collect from test administrators a signed 

Test

Administrator Prohibited Activities Agreement Form

.

 Collect

and file the signed agreements.

•

In addition, ensure that test administrators become familiar

with the 

Test Administrator User Guide

 (available on the FAST

Portal) prior to testing and have access to it during testing.

•

Also, review the 

Test Administration Guidance and Best

Practices

 with test administrators.

Test Security Policies and

Procedures (cont.)

26

Security Logs

•

An accurate 

Security Log

, provided in the 

manuals

 and 

portal

, must be maintained in

each testing room.

•

Anyone who enters a testing room 

for the purpose of monitoring the test 

is required

to sign the log.

•

This applies to test administrators, proctors, and anyone who relieves a

test administrator, even for a short break, regardless of how much time he or

she spends monitoring a testing room.

Seating Charts

•

Test administrators are required to maintain an accurate seating chart for each group

of students in their rooms during testing.

─

A s

ample seating chart is available in the training packet.

•

Test administrators are required to use arrows on seating charts to indicate which

direction students are facing in the testing room.

Test Security Policies and

Procedures (cont.)

27

Chain of Custody Form

•

The purpose of this form is to track 

test

 materials at

all times, including their location, the dates and

times they are handled, and the names of the

people performing various activities involving

the materials

.

•

The 

Test 

Materials Chain of Custody

Form

must

be

 maintained at all times 

to

 track

secure materials

.

•

Schools 

must 

retain electronic 

or 

hard copies

of completed forms 

for 

their files after materials are

packaged in the District Assessment Coordinator

(DAC) ONLY – Administrative Records (AR) boxes

.

Test Security Policies and

Procedures (cont.)

28

Electronic Devices

•

Determine your school’s policy for the storage of electronic devices during testing.

•

Direct test administrators on what to do if students have electronic devices in their

possession before testing begins.

•

Ensure that test administrators are aware of the policy that students are NOT allowed

to access electronic devices at any time during a test session, including breaks.

•

If a student accesses his or her electronic device(s) during testing or a break, his or her

test must be invalidated.

•

EXCEPTION

 (Diabetes/Bluetooth Hearing Aids): 

Students who require the use of an

electronic device for a purpose specified on his or her IEP or Section 504 Plan may

have access to the device during testing. A test administrator must be able to monitor

the student’s use of the device at all times during testing.

Breaks

•

For short breaks

,

 it is recommended that a visual block be applied to the student’s computer

screen or device.

•

For longer breaks, it is recommended that the student pause or exit the test. Students will

have to resumed after the break to continue testing.

•

Paper test materials must be collected and securely stored if students leave the room.

Test Irregularities and Security

Breaches

29

Test Irregularities

•

Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet

connectivity) to the SAC immediately.

•

A test irregularity may include testing that is interrupted for an extended period of time due to a

local technical malfunction or severe weather.

•

Contact Student Assessment & Educational Testing (SAET) 

immediately

 at 305-995-7520 to report

an irregularity.

Security Breaches

•

Test administrators should report possible breaches of test security (e.g., secure test content that

has been photographed, copied, or otherwise recorded) to the SAC immediately.

•

If an electronic device was used to post or share test items, ensure that the information is

immediately erased from the device then contact SAET.

•

If a security breach is identified, contact SAET immediately at 305-995-7520.

•

For all security breaches, a written report and supporting documentation must be submitted to

SAET within five (5) working days.

•

Please do not send  confidential student information via email (e.g., FLEID number) unless it is an

attachment that is password-protected.

Paper-Based Materials Policies

and Procedures

30

Missing Materials

•

Within 24 hours of receiving shipment, verify that all secure

materials are received and report any mispackaged or missing

materials to SAET at 305-995-7520 immediately.

•

School staff responsible for handling secure materials are

accountable for the materials assigned to them.

•

Investigate any report of missing materials.

•

If, after a thorough investigation, a secure document is not found,

the SAC must contact the SAET at 305-995-7520.

•

For missing materials, a written report and supporting

documentation must be submitted to SAET within five (5) working

days.

Paper-Based Materials Policies

and Procedures (cont.)

31

Security Numbers

•

All secure test materials must be protected

from loss, theft, or reproduction in any

medium.

•

A unique identification number and barcode

are printed on the front cover of secure test

materials.

•

B.E.S.T. security number consists of the

last eight digits of the identification

number

•

NGSSS security number consists of a

nine-digit number followed by a check

digit

•

Schools must maintain test security by

using the security numbers to account for

all secure test materials before, during, and

after test administration until the time

materials are returned to the contractor.

Test Materials

32

CBT Worksheets

•

For the computer-based NGSSS 

Civics

and 

U.S. History

EOC assessments, CBT

Worksheets are provided for students to

make notes. The worksheets are one-

page, letter-sized sheets.

•

SACs and test administrators must

ensure that students have enough desk

space to use their worksheets and that

worksheets are not easily visible to other

students.

•

Used worksheets are secure materials.

Test Materials (cont.)

33

CBT Work Folders

•

For the computer-based B.E.S.T. 

Algebra 1

,

B.E.S.T. 

Geometry

, 

and NGSSS

Biology 1

EOC assessments, CBT Work Folders are

provided for students to work the

problems.

•

The work folder is a four-page folder

with

graph paper printed on the last page of the

folder (back cover).

•

Work folders are distributed to students at

the beginning of each test.

•

SACs and test administrators must ensure

that students have enough desk space to

use their work folders.

•

Used work folders are secure materials.

Test Materials (cont.)

34

Scientific Calculators

•

The

B.E.S.T. Algebra 1 and Geometry EOC assessments 

include a 

scientific

calculator 

in the secure browser.

•

Handheld 

scientific calculators

may

 be provided to students. Students are not

allowed to share calculators.

•

The 

Calculator and Reference Sheet Policies for Florida Statewide Assessments

document, available on the 

portal,

 includes a list of required and prohibited

calculator functionalities as well as a list of FDOE-approved calculators.

•

Providing a calculator with prohibited functionality (e.g., a display of more

than one-line, graphing capability) is cause for test invalidation.

Test Materials (cont.)

35

 Four-Function Calculators

•

The 

Biology 1 EOC assessment 

includes a four-function calculator in the secure

browser.

•

Handheld four-function calculators 

may

 be used by students only if all students

are provided a handheld calculator.

•

Students who will test Biology 1 using paper-based accommodations 

must

 be

provided handheld four-function calculators

.

•

Students with visual impairments may use the approved large key/large display

four-function calculators or approved talking four-function calculators.

•

Schools should have an adequate supply of four-function calculators.

•

Schools can order 

additional four-function calculators 

from the Test Distribution

Center website at

https://docs.google.com/forms/d/e/1FAIpQLScXpKfI1Vd4I6IsgXHk9bFonrpkPnO8sfp67udq

WzWjm6oIfA/viewform

.

Test Materials (cont.)

36

Reference Sheets

•

Reference sheets

 are provided for the 

B.E.S.T. Algebra 1 and Geometry EOC

assessments 

in the secure browser for computer-based tests.

•

Schools may provide hard copy 

reference sheets

 to students.

•

Schools must ensure that copies are available for all students taking the test.

•

Any hard copy 

reference sheets

 must be printed or copied from the files found on the

portal

.

•

Copies must be carefully checked against the original to ensure that all content is

copied and that it is clear and easy to read.

•

Schools must ensure students taking the B.E.S.T. Algebra 1 EOC are provided the

corresponding 

reference sheet

 and 

not the FSA Algebra 1 EOC reference sheet

.

•

After students complete the test, test administrators must collect all 

reference

sheets

.

•

Used 

reference sheets

 are secure materials.

Test Materials (cont.)

37

Periodic Table of the Elements

•

The 

Periodic Table of the Elements

for the 

NGSSS Biology 1 EOC assessment 

is provided

in an online format for computer-based testing. The periodic table is displayed in a pop-

up window in the secure browser.

•

Students who will test using a paper-based accommodation are provided paper copies

from the contractor separate from their test and answer book.

•

Schools may provide hard copy 

periodic tables

 to students taking the computer-based

Biology 1 EOC Assessment.

•

Schools must ensure that copies are available for all students taking the test.

•

Any hard copy periodic tables must be printed or copied from the file found on the portal.

Copies must be carefully checked against the original to ensure that all content is copied

and that it is clear and easy to read.

•

After students complete the test, the test administrator must collect all 

periodic tables

.

•

Used 

periodic tables

 are secure materials and must not be reused.

Test Materials (cont.)

38

Test Tickets

•

Each student must have a test ticket to log in

to computer-based assessments.

•

Test tickets are generated in TIDE and

contain a student’s login information.

•

Test tickets will be printed by SACs and will

be distributed to test administrators on the

day of testing.

•

Test tickets are considered secure materials

and must be stored in a secure location

before and after testing.

School Assessment Coordinator

Responsibilities Before Testing

39

•

Use the checklists found in Appendix E

of the 

Spring/Summer

2023 Test Administration Manual

 before, during, and after

testing.

•

Ensure that all test administrators have active usernames and

passwords to log in to TIDE.

•

Test administrators will need to access the TA Interface with

their TIDE accounts to administer tests.

•

In addition, test administrators should access and become

familiar with the 

Test Administrator User Guide

 (available on

the 

Florida Statewide Assessments Portal

) prior to testing and

have access to it during testing.

School Assessment Coordinator

Responsibilities Before Testing

40

Receive Materials

•

Inventory the content of boxes within 24 hours of receipt and maintain an

accurate 

Test Materials Chain of Custody Form

 at all times to track secure

test materials.

•

Contact SAET at 305-995-7520 immediately to report missing materials.

•

SACs may begin preparing secure test materials no sooner than 

24 hours

prior to testing.

•

Secure test materials must be stored in a locked location with strictly

limited access (3 or fewer keys). Strict accounting of the keys to the secure

location must be maintained; limited to the principal, assistant principal,

and/or SAC. No master key should open the storage area.

•

The security of all test materials must be maintained before, during, and

after test administration.

•

Students and unauthorized school personnel are not permitted to assist

in preparing or in organizing secure materials before testing.

School Assessment Coordinator

Responsibilities Before Testing

41

Student Demographic Information

•

Prior to testing, ensure that all students are listed in TIDE and all

information is correct, including any accommodations students will use for

testing.

•

The following student demographic information must be verified before

testing:



District/school number



Enrolled Grade



Student name



Florida Education Identifier (FLEID) 

(new students cannot be tested

without a FLEID)



Birth Date



Gender

School Assessment Coordinator

Responsibilities Before Testing

42

Student Demographic Information (cont.)

•

The following categories must also be verified, if applicable:



Section 504



ELL



Primary Exceptionality



Testing Accommodations Listed in IEP or 504 Plan



Race



Ethnicity



Test Indicator

*

 (

E = Eligible for Computer-Based Testing or A =

Accommodated Paper-Based Testing)

–

Type of accommodated paper will no longer be indicated

.



Accommodations Panel

* Test Indicator is only required for the assessment that the student will be taking.

School Assessment Coordinator

Responsibilities Before Testing

43

Manage Student Information in TIDE

•

Students who were not included in the PreID upload will need to have their information added

in TIDE to generate test tickets/On-Demand PreID Labels.

•

Legal Name must be used for testing purposes (Briefing #34162).  Report titled “WMSCSAR080-

Assumed name report” is generated to identify students who have an Assumed Name.

•

 Report emailed to principals every Monday at 8:00 AM.

•

Instructions on managing student information in TIDE can be found in the 

TIDE User Guide

,

available on the 

portal

.



Adding Students*



Assigning Accommodations



Editing Student Demographic Information



Printing Test Tickets



Printing On-Demand PreID Labels

*If an error message appears 

"

Student Last Name & Student ID already exists in the system with

a different name."

when adding a student, please contact SAET staff

at 

mbruguera@dadeschools.net

 and 

jfernandez9@dadeschools.net

.

School Assessment Coordinator

Responsibilities Before Testing

44

PreID Labels for PBT Accommodations

•

The front cover of the test and answer books do NOT contain bubbles to grid

demographic information. 

PreID labels are REQUIRED and must be used.

•

An On-Demand PreID label 

must 

be printed and applied to the test and answer

book.

•

Only the SAC and other authorized school personnel may prepare materials

and affix labels. 

Sealed test and answer books MUST NOT be opened.

•

Affix labels in the box on the student demographic page that states “APPLY

PREID LABEL HERE.”

•

Ensure the barcode on the label is legible (not smudged or faded) and the label

is not wrinkled or applied unevenly.

•

Students and unauthorized school personnel are not permitted to assist in

preparing or in organizing secure materials before testing.

•

The security of all test materials must be maintained at all times (before,

during, and after test administration).

School Assessment Coordinator

Responsibilities Before Testing

45

Assign Test Group Codes for PBT Accommodations

•

SACs create unique four-digit numeric codes to provide to the test administrators.

•

Each testing room must use a different test group code.

•

New test group codes required for make up sessions.

•

Test administrators must record test group code with their required administration

information.

•

Students grid test group code on the test books.

Print On-Demand PreID Labels for PBT Accommodations

•

Blank labels for printing On-Demand PreID Labels will be included with your initial

shipment of test materials for eligible students with paper-based accommodations.

•

See the 

TIDE User Guide

for instructions on how to print On-Demand PreID Labels.

School Assessment Coordinator

Responsibilities Before Testing

46

PreID Label

Security Number

Test Group Code

(4-digit numeric code)

DNS Bubble to invalidate

Students MUST fill

in the information.

School Assessment Coordinator

Responsibilities Before Testing

47

Oversee Preparation and Training

Schoolwide decisions:

―

Electronic Devices and Breaks - Communicate your school’s policy

for the storage of electronic devices (including smart watches)

during testing.

―

Choose Option A, B, or C to advise students what to do when they

have finished testing.

―

Option A

 (EOCs) will be used if students will be dismissed after

the first 80 minutes, at the break.



I will collect your test ticket (reference sheet, calculator, scratch

paper)

and help you submit the test

.

School Assessment Coordinator

Responsibilities Before Testing

48

Oversee Preparation and Training (cont.)

Required Administration Information

•

Communicate to test administrators the process for collecting the required

administration information, which includes the following:

–

Students assigned to each testing room—provide student names and FLEIDs

–

Attendance information—P=Present, A=Absent, W=Withdrawn, and P/I=Present

but Invalidated

–

Grade level

–

Test group code/Session ID

–

Unique security numbers of secure documents assigned to each student

–

Accommodations provided to students

–

Accommodations used by students

–

Signatures of test administrator and school assessment coordinator

–

Dates and times when secure materials (e.g., test and answer books) are received

and returned

School Assessment Coordinator

Responsibilities Before Testing

49

Oversee Preparation and Training (cont.)

Required Administration/Security Checklist

•

Blank security checklists are also

available in  

 Spring/Summer 2023 Test

Administration Manual

 and on the 

portal

.

–

Excel format

 and 

PDF copy

•

SACs may create their own checklists,

however, it must include all required

information.

School Assessment Coordinator

Responsibilities Before Testing

50

Oversee Preparation and Training (cont.)

CBT Administration



Ensure all test administrators have active usernames and passwords to log in to TIDE.

Test administrators will need to access the TA Interface with their TIDE accounts to

administer computer-based tests.



Train test administrators on how to create, monitor, and stop test sessions.



Session IDs generated when a test session is started must be documented on the

Administration Record.



Test administrators are encouraged to complete the 

General 

TA Certification Course

available on the portal.  Use the 

Addendum Document 

 that provides Florida policies

and processes.



Test administrators may be able to assist students with errors when logging in but

should not try to resolve technical issues during testing.



Determine how test administrators can get assistance during testing, if necessary.

School Assessment Coordinator

Responsibilities Before Testing

51

Oversee Preparation and Training (cont.)

Ensure test administrators know they must contact you immediately when a test

irregularity occurs.

•

A student has trouble logging in the first time or is logged out of his or her test more than once.

•

A test administrator does not have a test ticket for a student.

•

A First Name, Last Name, or ID is not correct

(e.g., misspelled) on the test ticket.

•

A student is in the wrong test or the wrong accommodated form.

•

A student refuses to acknowledge the testing rules.

•

A test administrator is concerned that a student is unable (e.g., too ill) to begin or finish the test.

•

A disruption occurs (e.g., a technical disruption, power outage, disruptive behavior).

•

A student has not completed the test at the end of the allotted time and will need additional time

to continue working.

•

A student begins testing without accommodations or begins testing with the

wrong accommodations assigned.

School Assessment Coordinator

Responsibilities Before Testing

52

Prepare Test Settings, Computers, and Devices

•

Tests should be administered in a room that has comfortable seating, good

lighting, and an appropriate temperature. Make sure that testing rooms are

adequately ventilated and free of distractions.

•

Sufficient work space should be provided for students to use test documents,

reference sheets, and scratch paper, as applicable.

•

Students must not be able to easily view other students’ test materials,

computer screens, or devices.

•

If necessary, use visual blocks (e.g., carrels or file folders taped to the sides of

computer screens).

•

Check the configuration of the testing rooms to make sure you will be able to

provide a secure environment during testing.

School Assessment Coordinator

Responsibilities Before Testing

53

Prepare Test Settings, Computers, and Devices (cont.)

•

Also, check for and remove all unauthorized visual aids posted in classrooms or

affixed to student desks.

•

Before each test session, test administrators should launch the secure browser

on each computer or device.

•

Outside each door to the testing room, post a sign that reads 

TESTING—Please

Do Not Disturb

.

•

Also, display other signs, such Electronic Devices, Calculators, and Session

Signs.

•

A watch or clock is required to ensure the correct amount time is provided.

Starting and stopping times must be displayed as instructed in the test

administration script.

School Assessment Coordinator

Responsibilities Before Testing

54

Arrange CBT Practice/Sample Test

•

Schedule and arrange sample test items as described in the

Spring/Summer 2023 Manual

.

•

Students are encouraged to complete the

appropriate

 practice/sample test to learn how to use the computer-

based system.

•

Instruct school personnel to make students aware that they can access

practice/sample tests on their own at any time prior to testing.

•

Students who require CBT accommodations (e.g., masking, text-to-

speech) are encouraged to complete an appropriate accommodated

practice/sample test.

School Assessment Coordinator

Responsibilities During Testing

55

Distribute Test Materials (EOC)

On each day of testing, you are responsible for providing each test

administrator with the following test materials before testing begins, 

as

applicable

:



Script(s)



Security Logs



No. 2 Pencils



Test tickets



Test group code



CBT Work Folders



CBT Worksheets



Periodic Tables



Reference Sheets



EOC Test and Answer Books



Four-Function

Calculators (Biology 1)



Scientific Calculators (B.E.S.T.

Algebra 1 and Geometry EOCs)



Signs: Do Not Disturb, Electronic

Devices

School Assessment Coordinator

Responsibilities During Testing

56

Supervise Test Administration and Maintain Test Security

•

Provide test administrators with additional materials during testing, as necessary.

•

Actively monitor each testing room to ensure that test administration and test security

policies and procedures are followed, and accommodations are being administered

correctly.

•

Test administrators must allow the exact amount of time allotted for test sessions 

and

display starting and stopping times as instructed in the test administration script.

•

Make sure that 

Security Logs

 and seating charts are being completed properly and that

all required administration information is being maintained in each testing room.

•

SAC and technology coordinator must be available during testing to answer questions

from test administrators and to assist with technical issues.

•

Technical issues that are not resolved quickly must be reported to SAET staff at

mbruguera@dadeschools.net

 and 

jfernandez9@dadeschools.net

.

School Assessment Coordinator

Responsibilities During Testing

57

Supervise Make-Up Test Administrations

•

Ensure that all test security and test administration policies and

procedures are followed while conducting make-up tests.

•

Please remind test administrators that after any administration, initial or

make-up, materials must be returned to the SAC immediately.

Monitor Student Progress

•

Student progress and test completion rates for computer-based tests can

be monitored in TIDE.

•

Participation Reports in TIDE can be used to track completion rates and

determine which students still need to be tested.

School Assessment Coordinator

Responsibilities During Testing

58

Re-open Test Requests

*

•

Submit a request to re-open a test in TIDE for students who need to return to

a test session after mistakenly submitting it (same day only).



Re-Open a Test: 

re-opens a test that a student mistakenly submitted

early. The student’s test must be in Completed, Submitted, or Reported

status.



Restart a Test:

Allows the student to restart a test from the beginning.

This request deletes all student responses.  

Must be approved by FDOE.



Restore a Test that has been Restarted: 

Allows the student to revert to

the original test opportunity from before the test was restarted. 

Must be

approved by FDOE.

  *Email or call us at 305-995-7520 when a request is submitted.

School Assessment Coordinator

Responsibilities After Testing

59

Verify that all test materials are returned at the conclusion of

testing each day. 

•

Contact SAET immediately at 305-995-7520 if any materials are missing

and complete the necessary investigations.

Update Student Information

•

If student information is discovered to be incorrect during testing, update

the information in TIDE immediately following test administration.

•

Notify SAET at 305-995-7520 if the student tested with incorrect FLEID.

Submit Invalidation Requests

•

Ensure that the invalidation is recorded in TIDE by 4 pm on the last day of

the testing window.  Student’s FLEID number is required.

Material Management and

Reporting Procedures

60

Additional Material Orders

61

Orders placed by 

4:00 p.

m. will

arrive as follows:

— If placed before the testing

window opens, allow 5 days for

materials to arrive to TDC.

— If placed after the testing window,

allow 2 days for materials to arrive

at TDC.

— Check materials received via

TIDE’s “ORDERS” menu.

Additional Material Orders

62

* NOTE: Early returns are highly encouraged

Vendor Return Labels

63

TBS

NTBS

TBS Braille and NTBS DRC Sample Return Labels

Sample

PEARSON Labels

UPS-Return Shipping Labels

64

DRC’s

detachable

receipt has a

pink border

for easy

identification.

1.

Check the Vendor

Name.

2.

Record the

tracking

number(s) on the

Material Return

Verification Form

prior to returning

boxes.

3.

Keep the receipt

located at the

bottom of the

label.

Reporting Requirements

B.E.S.T. | NGSSS

65

TDC Address, Hours, and Policies

66

ADDRESS

13135 SW 26 Street

Miami, FL  33175

OFFICE HOURS

Monday through Friday

7:30 a.m. – 4:00 p.m.

MATERIAL PICK-UP & RETURN HOURS

Monday – Friday

7:30 a.m. to 2:00 p.m.

Wednesday

7:30 a.m. to 1:00 p.m.

Technical Support

67

District MSTs

 will be available to help schools

with any hardware/internet issues. 

District technical support is available at:

Email: 

TestTechSupport@dadeschools.net

Cambium Assessment, Inc. (CAI)

Contact Help Desk at:

1- 866-815-7246

Monday–Friday, (7:00 am – 8:30 pm)

FloridaHelpDesk@CambiumAssessment.com

Contact Information

SAET

Maria C. Bruguera,

Executive Director

mbruguera@dadeschools.net

Jennifer Fernandez,

Staff Specialist

jfernandez9@dadechools.net

Phone: 305-995-7520

TDC

Darma Rodriguez,

District Coordinator

darmarodriguez@dadeschools.net

Maria Vargas,

Administrative Assistant

mhvargas@dadeschools.net

Phone: 305-995-3744

68

THANK YOU FOR

ENSURING A SECURE

AND SUCCESSFUL

SUMMER 2023

ADMINISTRATION!