Efficient Payment Processing Workflow with Transcepta Integration
Streamline accounts payable processes with Transcepta by automating invoice submission, payment creation, and voucher review. Connected suppliers can submit invoices easily via various methods, and Accounts Payable can efficiently review and process incoming invoices for payment. Helpful queries and document management tools enhance accuracy and efficiency in managing financial transactions.
- Payment Processing
- Transcepta Integration
- Accounts Payable Automation
- Supplier Connectivity
- Voucher Review
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Presentation Transcript
Transcepta Review 3/7/2024
Overview Payment Process w/ Transcepta Connected Suppliers vs. AnyInvoices Voucher Review Helpful Queries Document Management (OnBase) Review Accounts Payable Contacts
Purchase Order Spearmart Requisition - Spearmart Goods/Services are delivered/completed and are inspected by the department Pay-cycles creates the payment to the Vendor Payment Process w/ Transcepta Departments check the exception query in OMNI Department creates a receipt in OMNI OMNI automatically creates the Voucher. Invoices are sent directly to OMNI from Transcepta or via CXML
Connected Suppliers Advanced Business Systems Airgas USA, LLC - South Division American Servco Inc. Aramark - Collegiate Hospitality Astro Travel and Tours, Inc. Brooks Building Solution Cintas Corp NO. 2 Complete Book & Media Supply, Inc. Dell Marketing LP Eli Roberts & Sons Inc. Full Press Apparel, Inc. GRAYBAR Henry Schein Inc. Hicks Heating And Air McMaster-Carr Supply Company - Medline Industries, LP Trane W.W. Grainger Inc. More to come .
Connected Suppliers 3 Options to submit invoices through Transcepta EDI Email PDF PO Flip Payment Terms will remain the same. Vouchers will be created automatically once the invoice has been validated by Transcepta
AnyInvoice These are invoices sent directly to Transcepta by Accounts Payable Accounts Payable reviews each invoice in Transcepta Transcepta sends the file to OMNI where each invoice is loaded into OnBase/DocMGT in Complete Status
Helpful Queries FSU_CTRL_AP_NO_RECEIPT_EXCEPT FSU_CTRL_AP_TSC_INV
Under $1K- Force Receipt Over $1K- Email Notification All items under $1K will be forced after 10 days of receiving the invoice in OnBase if the department has not done so already. An Email Notification will be sent to Budget Managers and the PO Requestor for invoices over $1K. If the department has not received the item(s) or there are issues with the item(s), please contact CTL-AccountsPayable@fsu.edu.
Accounts Payable Contacts CTL-Accountspayable@fsu.edu Special Handling Request Payment Inquires CTL-Invoices@fsu.edu Invoice submission Only
Accounts Payable Contacts Accounts Payable Directory | Controller's Office (fsu.edu) Encumbered Payments | Controller's Office (fsu.edu)
Accounts Payable Contacts AP Processors DeWanda Britt Roxanne Hantelmann Alyssa Newsom Manager Amber Jordan Marcus Gordon Sheila Washington Central AP Procossor Code APE001 APE002 APE003 APE004 APE005 APE006 APU003 APE008 Vendor Letters cXML Invoices Email A, B, E, I, S V C, D, J, O, T, W, X K, M, Y, Z, # dcb07@fsu.edu rhantelmann@fsu.edu an23t@fsu.edu ctl-AccountsPayable@fsu.edu CDW-G NGC Apple, RGH, B & H Photo, ODP amjordan@fsu.edu Fisher, HD Supply UOM, Wire payments Amazon, VWR G, F, P, R srwashington@fsu.edu mg23ce@fsu.edu ctl-AccountsPayable@fsu.edu H, L, N, Q, U
