Financial Planning and Workflow System Update
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October 4 & 5, 2016
9.5 version unsupported as of 9/2015
Desire for direct web access
Desire to use delivered workflow functionality
Desire to retain annual historical data
Desire to retain meeting versions
Operating Bud Dev
◦
Year and Iteration components
◦
Improved user input columns
◦
Additional comparative year data
◦
Workflow processing steps/statuses
Forecast
◦
Salary Forecast calculations are Actuals +
Encumbrance
◦
More variance and % change calculations
Getting into the system is now via a URL
http://badger.bc.edu:9510/pmpsvc/applicati
ons.jsp
VPN is necessary when working off campus
Your access to departments in TM1 should be
the same as PSoft Financials
Budget development numbers based on current
FY18 assumptions (rates/volumes/growth%)
Plan base changes load from PSoft every night
for Budget Development applications
Forecast current numbers based on 9/23 PSoft
Forecast data will be refreshed after September
close of 10/5
You must always take ownership of an
application worksheet before you can edit
Only one person can have ownership of an
individual worksheet at a time
Budget Development Summaries are view only
Consolidated level input on Forecasts is OK but
not OK on Budget Development applications
Comments can be entered at chartstring,
department and consolidated area levels
Workflow is only being used in Budget Development applications, not
Forecast
Workflow consists of contributors and reviewers
All actions by contributors or reviewers are tracked in the workflow
detail section of the application page
Workflow is not a step-up process
Email notifications for workflow actions are not active yet
Once the reviewer has submitted/locked all their area’s worksheets,
Budget can approve/pull in data
Once a worksheet is submitted and locked, it must be rejected to
become available again
Forecast Application example
Operating Budget Development example
Q&A at general level
Use handouts to help you walk through the
applications
Use Budget resources circulating in room to
answer questions
Provide feedback at any point in this process
Q&A specific to your area one-on-one
Email/call with feedback/concerns
Email/call with access issues
Request one-on-one meetings as needed
List-serve communication for system issues
Forecast apps open 10/7, due 10/21
Forecast meetings 11/7- 12/16
Operating Bud Dev apps email guidelines and push out 10/17-
10/21, due 11/4-12/2
Operating Bud Dev meetings with areas 10/24 to 12/9
Enhancements to the financial planning system include improved user input functionalities, workflow processing steps, and access via a specific URL. Ownership of application worksheets is crucial for editing, while workflow management in Budget Development applications aids in tracking contributors and reviewers' actions.
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Presentation Transcript
9.5 version unsupported as of 9/2015 Desire for direct web access Desire to use delivered workflow functionality Desire to retain annual historical data Desire to retain meeting versions
Operating Bud Dev Year and Iteration components Improved user input columns Additional comparative year data Workflow processing steps/statuses Forecast Salary Forecast calculations are Actuals + Encumbrance More variance and % change calculations
Getting into the system is now via a URL http://badger.bc.edu:9510/pmpsvc/applicati ons.jsp VPN is necessary when working off campus Your access to departments in TM1 should be the same as PSoft Financials
Budget development numbers based on current FY18 assumptions (rates/volumes/growth%) Plan base changes load from PSoft every night for Budget Development applications Forecast current numbers based on 9/23 PSoft Forecast data will be refreshed after September close of 10/5
You must always take ownership of an application worksheet before you can edit Only one person can have ownership of an individual worksheet at a time Budget Development Summaries are view only Consolidated level input on Forecasts is OK but not OK on Budget Development applications Comments can be entered at chartstring, department and consolidated area levels
Workflow is only being used in Budget Development applications, not Forecast Workflow consists of contributors and reviewers All actions by contributors or reviewers are tracked in the workflow detail section of the application page Workflow is not a step-up process Email notifications for workflow actions are not active yet Once the reviewer has submitted/locked all their area s worksheets, Budget can approve/pull in data Once a worksheet is submitted and locked, it must be rejected to become available again
Forecast Application example Operating Budget Development example Q&A at general level
Use handouts to help you walk through the applications Use Budget resources circulating in room to answer questions Provide feedback at any point in this process Q&A specific to your area one-on-one
Email/call with feedback/concerns Email/call with access issues Request one-on-one meetings as needed List-serve communication for system issues Forecast apps open 10/7, due 10/21 Forecast meetings 11/7- 12/16 Operating Bud Dev apps email guidelines and push out 10/17- 10/21, due 11/4-12/2 Operating Bud Dev meetings with areas 10/24 to 12/9
