Contractor Payment Knowledge Check
Knowledge Check – Contractor Pay
1.
Name four ways items are measured for
payment.
a.
_______________
b.
_______________
c.
_______________
d.
_______________
1.
Which method requires actual quantities?
3.
If a Prime Contractor has not been paid
for completed work, what is the first step
that must be taken?
4.
If a Subcontractor sees that the Prime
has been paid, but he has not yet
received payment, what should be done?
5.
When is it necessary to issue a non-
compliance on a failing test?
6.
Why is it necessary to issue a non-
compliance, even if the contractor was
informed verbally of a failing test?
Knowledge Check –
Prompt Pay
This Photo
by Unknown Author is licensed under
CC BY-NC
If a Prime Contractor feels that he has
completed work satisfactorily, but has not
been paid, what should he do?
Step 1: _____________________________
1.
___________________
2.
___________________
3.
___________________
4.
___________________
5.
___________________
6.
___________________
7.
___________________
If a Prime Contractor feels that he has
completed work satisfactorily, but has not
been paid, what should he do? (continued)
Step 2:
The Department will investigate and provide
written response within 15 business days of
receipt of the complaint.
If a Subcontractor feels that he has
completed work satisfactorily, but has not
been paid, what should he do to see if the
Prime Contractor has been paid for that
work?
S
t
e
p
1
:
If a Subcontractor feels that he has
completed work satisfactorily, but has not
been paid, what should he do?
(continued)
Step 2: __________________________
1.
___________________
2.
___________________
3.
___________________
4.
___________________
5.
___________________
6.
___________________
7.
___________________
If a Subcontractor feels that he has
completed work satisfactorily, but has not
been paid, what should he do? (continued)
Step 3:
The Department will investigate and provide
written response within 15 business days.
Knowledge
Check –
Noncompliance
Notice
•
What is the purpose of a Noncompliance
Notice?
•
If there is a noncomplying test, but the
contractor elects to reject the material and
it is not incorporated, do we need to issue
a noncompliance?
Knowledge Check –
Contractor’s Bulletin Board
•
You an inspecting an asphalt overlay
project and the asphalt work and
shoulders are done. There will be a
subcontractor coming back to mill in
rumble strips in the fall. When the Prime
Contractor’s employees tear down the
asphalt plant, they take the bulletin board
too. Is that OK?
•
You an inspecting a multi-year project
involving several contracts – grading,
paving, and lighting. At the end of the
first season, when the grading contractor
has completed their work and that
contract has been accepted, they take
the bulletin board. Is that OK?
•
If Prevailing Wages are not applicable,
which documents do not need to be
displayed on the Contractor’s bulletin
board?
Knowledge Check –
Contractor Payrolls
•
Employee #10 is a Finish Roller Operator
on an Asphalt Overlay project in Polk
County. When you review the
Contractor’s Payroll, the employee is
receiving $29.00 per hour wages and
$11.15 per hour fringe benefits. Does
this fulfill the Davis-Bacon
Requirements?
•
Employee #10 is a Finish Roller Operator
on an Asphalt Overlay project in Polk
County.
•
The employee is receiving $29.00 per
hour wages and $11.15 per hour fringe
benefits. Does this fulfill the Davis-Bacon
Requirements?
Knowledge Check –
Disadvantaged Business Enterprise
•
Why is it just as important to know not
only who the DBE contractors are on
your project, but what work they will be
performing?
•
When a DBE has contracted a partial
item, how does the inspector know what
portion of that item the DBE will be
completing?
•
Is it ever acceptable for a DBE
Subcontractor to use equipment that is
owned by the Prime Contractor or
another one of the Subcontractors?
•
Is it ever acceptable for a DBE
Subcontractor to use employees of the
Prime Contractor or another one of the
Subcontractors?
Knowledge Check – Working Days
This Photo
by Unknown Author is licensed under
CC BY-SA
•
Why do we not charge working days if
weather prevents regular work to
proceed and the contractor is working,
but not on the controlling operation?
Knowledge Check – Working Days
•
If the contractor has not started work and
it is past the late start date, what action
should be taken?
Knowledge Check – Working Days
Knowledge Check – Change
Orders / Contract Modifications
Knowledge Check – Change
Orders / Contract Modifications
•
Where would you look to find the
Accounting ID Number that the Office of
Finance needs to identify the Contract
that the Change Order is modifying?
•
What should you do if the number of
working days will need to be
adjusted, but at the time that the
Change Order is written it is
unknown how long the extra work
will take?
Knowledge Check – Change
Orders / Contract Modifications
•
When increasing or decreasing an
existing item, what number should be
used for the item number?
•
When adding new items to a contract,
how should the items be numbered?
Knowledge Check – Change
Orders / Contract Modifications
•
Is it OK to use the statement
“Agreed Price” to justify the cost of a
new item added to a contract?
•
Why is it not acceptable?
Knowledge Check – Change
Orders / Contract Modifications
•
What is the difference between
Participating and Non-Participating?
•
What should you do if you do not know
what the funding source for the change
will be?
Knowledge Check – Change
Orders / Contract Modifications
Knowledge Check –
Storm Water Management
Knowledge Check –
Storm Water Management
•
How often must Storm Water Site
Inspections be performed?
•
If there are deficiencies found during a
Storm Water Site Inspection, by the Permit
what time frame is allowed for corrections?
•
Which subcontractors need to have signed Co-
Permit Certification Statements on file?
•
What form is completed once soil disturbing
activities are completed and at least 70% of
permanent seeding has been established?
Knowledge Check –
Storm Water Management
•
What are the normal periods (dates) for
permanent urban and rural seeding?
•
What are the normal periods (dates) for
permanent urban and rural seeding?
Knowledge Check –
Storm Water Management
•
If there is a major rain event that causes
the erosion control measures to fail (an
emergency event) and the contractor is
notified to come to the site and make
corrections, what is the cost for that
mobilization to occur?
Knowledge Check –
Storm Water Management
•
If the contractor fails to respond
within
eight hours of the Engineer’s written order
to install temporary erosion control items
for an emergency event, what action will
be taken?
Knowledge Check –
Storm Water Management
•
Who is the point of contact for
Contracting Authority regarding
storm water compliance?
Knowledge Check –
Storm Water Management
This content provides valuable information on contractor payment processes, including ways items are measured for payment, steps to take when payment is not received, when to issue non-compliance on failing tests, and actions for Prime and Subcontractors to address payment issues. It outlines the necessary steps to follow to ensure prompt payment and satisfactory completion of work.
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Presentation Transcript
1. Name four ways items are measured for payment. a. _______________ b. _______________ c. _______________ d. _______________ 1. Which method requires actual quantities?
3. If a Prime Contractor has not been paid for completed work, what is the first step that must be taken? 4. If a Subcontractor sees that the Prime has been paid, but he has not yet received payment, what should be done?
5. When is it necessary to issue a non- compliance on a failing test? 6. Why is it necessary to issue a non- compliance, even if the contractor was informed verbally of a failing test?
Knowledge Check Prompt Pay
If a Prime Contractor feels that he has completed work satisfactorily, but has not been paid, what should he do? Step 1: _____________________________ 1. ___________________ 2. ___________________ 3. ___________________ 4. ___________________ 5. ___________________ 6. ___________________ 7. ___________________
If a Prime Contractor feels that he has completed work satisfactorily, but has not been paid, what should he do? (continued) Step 2: The Department will investigate and provide written response within 15 business days of receipt of the complaint.
If a Subcontractor feels that he has completed work satisfactorily, but has not been paid, what should he do to see if the Prime Contractor has been paid for that work? Step 1:
If a Subcontractor feels that he has completed work satisfactorily, but has not been paid, what should he do? (continued) Step 2: __________________________ 1. ___________________ 2. ___________________ 3. ___________________ 4. ___________________ 5. ___________________ 6. ___________________ 7. ___________________
If a Subcontractor feels that he has completed work satisfactorily, but has not been paid, what should he do? (continued) Step 3: The Department will investigate and provide written response within 15 business days.
Knowledge Check Noncompliance Notice
If there is a noncomplying test, but the contractor elects to reject the material and it is not incorporated, do we need to issue a noncompliance?
Knowledge Check Contractor s Bulletin Board
You an inspecting an asphalt overlay project and the asphalt work and shoulders are done. There will be a subcontractor coming back to mill in rumble strips in the fall. When the Prime Contractor s employees tear down the asphalt plant, they take the bulletin board too. Is that OK?
You an inspecting a multi-year project involving several contracts grading, paving, and lighting. At the end of the first season, when the grading contractor has completed their work and that contract has been accepted, they take the bulletin board. Is that OK?
If Prevailing Wages are not applicable, which documents do not need to be displayed on the Contractor s bulletin board?
Knowledge Check Contractor Payrolls
Employee #10 is a Finish Roller Operator on an Asphalt Overlay project in Polk County. When you review the Contractor s Payroll, the employee is receiving $29.00 per hour wages and $11.15 per hour fringe benefits. Does this fulfill the Davis-Bacon Requirements?
Employee #10 is a Finish Roller Operator on an Asphalt Overlay project in Polk County.
The employee is receiving $29.00 per hour wages and $11.15 per hour fringe benefits. Does this fulfill the Davis-Bacon Requirements?
Knowledge Check Disadvantaged Business Enterprise
Why is it just as important to know not only who the DBE contractors are on your project, but what work they will be performing?
When a DBE has contracted a partial item, how does the inspector know what portion of that item the DBE will be completing?
Is it ever acceptable for a DBE Subcontractor to use equipment that is owned by the Prime Contractor or another one of the Subcontractors?
Is it ever acceptable for a DBE Subcontractor to use employees of the Prime Contractor or another one of the Subcontractors?
Knowledge Check Working Days Why do we not charge working days if weather prevents regular work to proceed and the contractor is working, but not on the controlling operation?
Knowledge Check Working Days If the contractor has not started work and it is past the late start date, what action should be taken?
Knowledge Check Change Orders / Contract Modifications
Knowledge Check Change Orders / Contract Modifications Where would you look to find the Accounting ID Number that the Office of Finance needs to identify the Contract that the Change Order is modifying?
Knowledge Check Change Orders / Contract Modifications What should you do if the number of working days will need to be adjusted, but at the time that the Change Order is written it is unknown how long the extra work will take?
Knowledge Check Change Orders / Contract Modifications When increasing or decreasing an existing item, what number should be used for the item number? When adding new items to a contract, how should the items be numbered?
Knowledge Check Change Orders / Contract Modifications Is it OK to use the statement Agreed Price to justify the cost of a new item added to a contract? Why is it not acceptable?
Knowledge Check Change Orders / Contract Modifications What is the difference between Participating and Non-Participating? What should you do if you do not know what the funding source for the change will be?
Knowledge Check Storm Water Management
Knowledge Check Storm Water Management How often must Storm Water Site Inspections be performed? If there are deficiencies found during a Storm Water Site Inspection, by the Permit what time frame is allowed for corrections?
Knowledge Check Storm Water Management Which subcontractors need to have signed Co- Permit Certification Statements on file? What form is completed once soil disturbing activities are completed and at least 70% of permanent seeding has been established?
Knowledge Check Storm Water Management What are the normal periods (dates) for permanent urban and rural seeding? What are the normal periods (dates) for permanent urban and rural seeding?
Knowledge Check Storm Water Management If there is a major rain event that causes the erosion control measures to fail (an emergency event) and the contractor is notified to come to the site and make corrections, what is the cost for that mobilization to occur?
Knowledge Check Storm Water Management If the contractor fails to respond within eight hours of the Engineer s written order to install temporary erosion control items for an emergency event, what action will be taken?
