Effective Strategies for RFP Preparation and Response
Best Practice for Preparing
& Responding to RFPs
RFI – REQUEST FOR
INFORMATION
A
request for information
(RFI) is a standard
business process whose purpose is to collect written
information about the capabilities of various
suppliers. Normally it follows a format that can be
used for comparative purposes
RFP – REQUEST FOR PROPOSAL
A
request for proposal
(RFP) is a solicitation, often
made through a bidding process, by an agency or
company interested in procurement of a commodity,
service or valuable asset, to potential suppliers to
submit business proposals. It is submitted early in the
procurement cycle, either at the preliminary study, or
procurement stage
SOURCE
LEAVING CERT
Opportunity to show your
relevant knowledge
•
Key Points
Read questions very carefully
Establish key elements
Key missing information
FORMAT
INFORMATION
CONTENT
•
Clear & understandable
•
Correct
•
Relevant
•
Customised
•
Conditions
•
Timely
•
Follow up
Mastering RFPs involves understanding RFIs, preparing clear and timely information, paying attention to detail, and customizing proposals creatively. Key points include following the format, sourcing information from various platforms, and ensuring content is correct, relevant, and tailored to client needs.
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Presentation Transcript
Best Practice for Preparing & Responding to RFPs
RFI REQUEST FOR INFORMATION A request for information (RFI) is a standard business process whose purpose is to collect written information about the capabilities of various suppliers. Normally it follows a format that can be used for comparative purposes
RFP REQUEST FOR PROPOSAL A request for proposal (RFP) is a solicitation, often made through a bidding process, by an agency or company interested in procurement of a commodity, service or valuable asset, to potential suppliers to submit business proposals. It is submitted early in the procurement cycle, either at the preliminary study, or procurement stage
SOURCE FORMAL INFORMAL Digital Platform Conversation Proprietary Viper, Cvent, Star Site Newspaper/Magazine Verbal Sales Call Tender
LEAVING CERT Opportunity to show your relevant knowledge Key Points Read questions very carefully Establish key elements Key missing information
FORMAT Client As requested Your own standard Relevant elements Customisation Always
INFORMATION ONLINE RICH MEDIA PRINT FORMAT
ATTENTION TO DETAIL NO MISTAKES
CONTENT Clear & understandable Correct Relevant Customised Conditions Timely Follow up
PROCESS WITH CREATIVITY
Clear & Correct & Conditions
TIMELY & RELEVANT
TOTAL EXPERIENCE
COMPETITION COORPERATION CO-OPETITION
