Older Youth Services Request for Proposals Information
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Anisa Evans
Older Youth Services Manager
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General Information
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Purpose of RFP
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Key Dates
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Term of Contract
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Scope of Work
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Older Youth Services Proposal
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OYS Outcome Areas
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NYTD Related Services
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OYS Foundational Pillars
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Protective and Promotive Factors
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Provider Narrative
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Service Narrative
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Budget
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Proposal Preparation
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Evaluation Criteria
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IDOA Procurement Information
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Questions
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Sign-In Sheet for Attendees
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PowerPoint will be posted on DCS’s Current Requests
For Proposal webpage:
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https://www.in.gov/dcs/3151.htm
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Questions
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Any verbal response is not considered binding; respondents are
encouraged to submit any questions formally, in writing, if it
affects the proposal that will be submitted to the state.
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To select vendor’s that can satisfy the
Department’s need for The Chafee program
Independent Living Services, Extended
Foster Care / Collaborative Care Placement
Supervision & Services and The Chafee
program Voluntary Independent Services to
all 18 regions and their corresponding 92
local offices in the State.
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DCS would like to award one contract for each
area as defined below.
Service Area 1: DCS regions 1 & 2
Service Area 2: DCS regions 3 & 4
Service Area 3: DCS regions 5 & 6
Service Area 4: DCS regions 8 & 9
Service Area 5: DCS regions 10 & 11
Service Area 6: DCS regions 7 & 12
Service Area 7: DCS regions 13 & 14
Service Area 8: DCS regions 16 & 17
Service Area 9: DCS regions 15 & 18
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The term of the contract shall be for a
period of Two (2) years from the date of
contract execution. The contract may
be renewed under the same terms and
conditions, subject to approval.
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DCS is required under The CHAFEE program (The John H. Chafee Foster Care
Program for Successful Transition to Adulthood) to ensure current and former
foster youth in out of home care or who have aged out of foster care achieve
self-sufficiency. Vendors are expected to provide services designed to support
successful transition into adulthood. Vendors will provide activities of
instruction, experiential learning, coaching, mentoring in the areas of
education, employment, financial and asset management, physical and
mental health, housing, activities of daily living and youth engagement. These
services will be encompassed within the DCS older youth services array:
Chafee Older Youth Services, Extended Foster Care / Collaborative Care, and
Chafee Voluntary Services.
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The contracted providers must offer all three
Older Youth Services (OYS) category:
1.
Chafee Independent Living Services – Older
Youth Services
2.
Extended Foster Care Placement and
Supervision – Collaborative Care
3.
Chafee Independent Living Services –
Voluntary Services
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Education
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Employment
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Financial and Asset Management
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Physical and Mental Health
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Housing
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Activities of Daily Living
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Youth Engagement
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Independent Living Assessment
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Academic Support
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Post – Secondary Education Support
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Career Preparation
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Budget and Financial Management
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Health Education and Healthy Marriage
Education
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Housing Education and Home Management
Training
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Youth Voice
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Youth – Adult Partnership
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Teachable Moments
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Healthy Risk Taking
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Social Networking
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Relational Permanency
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Trauma Informed
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Adolescent Brain Development
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Youth Resilience
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Social Connections
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Knowledge of Adolescent Development
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Concrete Support in Times of Need
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Cognitive and Social – Emotional
Competences
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Please use the template provided for the Provider Narrative
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Company Financial Information (Section 2.3.3)
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Confidential information must be kept separate from the proposal in
the electronic copies.
DCS recommends sending a “public” file that
has the confidential information redacted (may be in PDF format)
and a “final” file that includes all required information (must be in
format provided)
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Contract Terms (Section 2.3.5)
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Respondent should review sample State contract and note
exceptions of State mandatory and non-mandatory clauses in the
Provider Narrative and Transmittal Letter
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Please use the template provided for the Service Narrative
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Where appropriate, supporting documentation may be
submitted as an attachment and referenced by a page and
paragraph number.
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Brokerage of Services / Collaboration (Section 2.4.6)
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When responding to letter A, respondents must also use attachment
K, Broker Partnership Form) in addition to completing this section.
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Older Youth Services is categorized in
three
budget types.
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Budget 1: Chafee IL Services – Older Youth Services
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Budget 2: Collaborative Care – Placement and Supervision
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Budget 4: Chafee IL Services – Voluntary Services
Respondents will complete the budget template for each
assigned OYS category.
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Budget Template attachment C (Budget 1: Chafee
Independent Living Services)
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Budget Template attachment C1 (Budget 2: Collaborative Care
Placement and Supervision
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Budget Template attachment C2 (Budget 4: Chafee
Independent Living Voluntary Services
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When submitting your response, please create a
separate electronic folder for each section.
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The folder should contain all of the pertinent files
for each section
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Your proposal may be deemed as non-
responsive if these instructions are not followed.
Example: Transmittal letter, Provider Narrative, Service Narrative,
Budget, MWDB forms, IVOSB forms, IEI forms, etc.
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IDOA PROCUREMENT LINKS AND NUMBERS
http://www.in.gov/idoa/2354.htm
1-877-77BUYIN (8946) For Vendor Registration Questions
http://www.in.gov/idoa/2464.htm
For Inquiries Regarding Substantial Indiana Economic Impact
A.
http://www.in.gov/idoa/2467.htm
Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of
State.
B.
Secretary of State of Indiana:
Can be reached at (317) 232-6576 for registration assistance.
www.in.gov/sos
C.
See Vendor Handbook:
Online version available at
http://www.in.gov/idoa/files/vendor_handbook.doc
D.
Minority and Women Owned Business Enterprises:
http://www.in.gov/idoa/files/Certification_List(48).xls
for table of IDOA certified MBEs
and WBEs. For more WBE’s information
http://www.in.gov/idoa/2352.htm
E.
Veteran’s Business Enterprise Program:
http://www.va.gov/osdbu/
for a search of certified IVOSB’s. For more IVOSB’s
information
http://www.in.gov/idoa/2352.htm
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Any verbal response is not considered
binding; respondents are encouraged
to submit any question formally in
writing if it affects the proposal that will
be submitted to the State.
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Request for Proposals (RFP) for Older Youth Services managed by Anisa Evans includes information on agenda, general details, purpose of RFP, service areas, key dates, and more. The RFP aims to select vendors for Chafee program services across different regions in the State. Key activities and deadlines are outlined for interested parties.
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Presentation Transcript
Older Youth Services Request for Proposals Anisa Evans Older Youth Services Manager
Agenda General Information Purpose of RFP Key Dates Term of Contract Scope of Work Older Youth Services Proposal OYS Outcome Areas NYTD Related Services OYS Foundational Pillars Protective and Promotive Factors Provider Narrative Service Narrative Budget Proposal Preparation Evaluation Criteria IDOA Procurement Information Questions Children thrive in safe, caring, supportive families and communities 2
General Information Sign-In Sheet for Attendees PowerPoint will be posted on DCS s Current Requests For Proposal webpage: https://www.in.gov/dcs/3151.htm Questions Any verbal response is not considered binding; respondents are encouraged to submit any questions formally, in writing, if it affects the proposal that will be submitted to the state. Children thrive in safe, caring, supportive families and communities 3
Purpose of the RFP: To select vendor s that can satisfy the Department s need for The Chafee program Independent Living Services, Extended Foster Care / Collaborative Care Placement Supervision & Services and The Chafee program Voluntary Independent Services to all 18 regions and their corresponding 92 local offices in the State. Children thrive in safe, caring, supportive families and communities 4
Service Areas DCS would like to award one contract for each area as defined below. Service Area 1: DCS regions 1 & 2 Service Area 2: DCS regions 3 & 4 Service Area 3: DCS regions 5 & 6 Service Area 4: DCS regions 8 & 9 Service Area 5: DCS regions 10 & 11 Service Area 6: DCS regions 7 & 12 Service Area 7: DCS regions 13 & 14 Service Area 8: DCS regions 16 & 17 Service Area 9: DCS regions 15 & 18 Children thrive in safe, caring, supportive families and communities 5
Key Dates Activity Date Issue of RFP November 20, 2019 December 11, 2019 Conference Room 17 10:00 AM Eastern Time Indiana Government Center South Pre-Proposal Conference December 13, 2019 by 3:00 PM Eastern Time Deadline to Submit Written Questions Response to Written Questions/RFP Amendments December 18, 2019 February 3, 2020 by 3:00 PM Eastern Time Submission of Proposals February 3, 2020 by 3:00 PM Eastern Time Submission of Reference Check Forms to State The dates for the following activities are target dates only. These activities may be completed earlier or later than the date shown. Proposal Evaluation February 3, 2020 March 30, 2020 Proposal Discussions/Clarifications (if necessary) April 1, 2020 April 3, 2020 Oral Presentations (if necessary) April 1, 2020 May 1, 2020 Best and Final Offers (if necessary) May 1, 2020 June 30, 2020 RFP Award Recommendation July 1, 2020 Children thrive in safe, caring, supportive families and communities 6
Terms of Contract The term of the contract shall be for a period of Two (2) years from the date of contract execution. The contract may be renewed under the same terms and conditions, subject to approval. Children thrive in safe, caring, supportive families and communities 7
Scope of Work DCS is required under The CHAFEE program (The John H. Chafee Foster Care Program for Successful Transition to Adulthood) to ensure current and former foster youth in out of home care or who have aged out of foster care achieve self-sufficiency. Vendors are expected to provide services designed to support successful transition into adulthood. Vendors will provide activities of instruction, experiential learning, coaching, mentoring in the areas of education, employment, financial and asset management, physical and mental health, housing, activities of daily living and youth engagement. These services will be encompassed within the DCS older youth services array: Chafee Older Youth Services, Extended Foster Care / Collaborative Care, and Chafee Voluntary Services. Children thrive in safe, caring, supportive families and communities 8
Older Youth Services Proposals The contracted providers must offer all three Older Youth Services (OYS) category: 1. Chafee Independent Living Services Older Youth Services 2. Extended Foster Care Placement and Supervision Collaborative Care 3. Chafee Independent Living Services Voluntary Services Children thrive in safe, caring, supportive families and communities 9
OYS Outcome Areas Education Employment Financial and Asset Management Physical and Mental Health Housing Activities of Daily Living Youth Engagement Children thrive in safe, caring, supportive families and communities 10
NYTD Related Services Independent Living Assessment Academic Support Post Secondary Education Support Career Preparation Budget and Financial Management Health Education and Healthy Marriage Education Housing Education and Home Management Training Children thrive in safe, caring, supportive families and communities 11
OYS Foundational Pillars Youth Voice Youth Adult Partnership Teachable Moments Healthy Risk Taking Social Networking Relational Permanency Trauma Informed Adolescent Brain Development Children thrive in safe, caring, supportive families and communities 12
Protective & Promotive Factors Youth Resilience Social Connections Knowledge of Adolescent Development Concrete Support in Times of Need Cognitive and Social Emotional Competences Children thrive in safe, caring, supportive families and communities 13
Provider Narrative (Attachment D) Please use the template provided for the Provider Narrative Company Financial Information (Section 2.3.3) Confidential information must be kept separate from the proposal in the electronic copies. DCS recommends sending a public file that has the confidential information redacted (may be in PDF format) and a final file that includes all required information (must be in format provided) Contract Terms (Section 2.3.5) Respondent should review sample State contract and note exceptions of State mandatory and non-mandatory clauses in the Provider Narrative and Transmittal Letter Children thrive in safe, caring, supportive families and communities 14
Service Narrative (Attachment E) Please use the template provided for the Service Narrative Where appropriate, supporting documentation may be submitted as an attachment and referenced by a page and paragraph number. Brokerage of Services / Collaboration (Section 2.4.6) When responding to letter A, respondents must also use attachment K, Broker Partnership Form) in addition to completing this section. Children thrive in safe, caring, supportive families and communities 15
Budget (Attachment C) Older Youth Services is categorized in three budget types. Budget 1: Chafee IL Services Older Youth Services Budget 2: Collaborative Care Placement and Supervision Budget 4: Chafee IL Services Voluntary Services Respondents will complete the budget template for each assigned OYS category. Budget Template attachment C (Budget 1: Chafee Independent Living Services) Budget Template attachment C1 (Budget 2: Collaborative Care Placement and Supervision Budget Template attachment C2 (Budget 4: Chafee Independent Living Voluntary Services Children thrive in safe, caring, supportive families and communities 16
Proposal Preparation When submitting your response, please create a separate electronic folder for each section. The folder should contain all of the pertinent files for each section Your proposal may be deemed as non- responsive if these instructions are not followed. Example: Transmittal letter, Provider Narrative, Service Narrative, Budget, MWDB forms, IVOSB forms, IEI forms, etc. Children thrive in safe, caring, supportive families and communities 17
Evaluation Criteria Points Criteria 1. Adherence to Mandatory Requirements Pass/Fail 2. Provider Narrative 5 available points 3. Service Narrative 70 available points 4. Budget 25 available points Total Minimum Score 100 Children thrive in safe, caring, supportive families and communities 18
IDOA Procurement IDOA PROCUREMENT LINKS AND NUMBERS http://www.in.gov/idoa/2354.htm 1-877-77BUYIN (8946) For Vendor Registration Questions http://www.in.gov/idoa/2464.htm For Inquiries Regarding Substantial Indiana Economic Impact A. http://www.in.gov/idoa/2467.htm Link to the developing one stop shop for vendor registry with IDOA and Secretary of State. B. Secretary of State of Indiana: Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos C. See Vendor Handbook: Online version available at http://www.in.gov/idoa/files/vendor_handbook.doc D. Minority and Women Owned Business Enterprises: http://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBE s information http://www.in.gov/idoa/2352.htm E. Veteran s Business Enterprise Program: http://www.va.gov/osdbu/ for a search of certified IVOSB s. For more IVOSB s information http://www.in.gov/idoa/2352.htm Children thrive in safe, caring, supportive families and communities 19
Questions Any verbal response is not considered binding; respondents are encouraged to submit any question formally in writing if it affects the proposal that will be submitted to the State. Children thrive in safe, caring, supportive families and communities 20
Thank You Indiana DCS Older Youth Initiatives OlderYouthQuestions@dcs.IN.gov Children thrive in safe, caring, supportive families and communities 21
