Effective Bid Evaluations for E-Rate Process Step Two
In the E-Rate process step two, bid evaluations play a crucial role. After posting an FCC Form 470 and waiting 28 days, evaluating bids based on cost is essential. This process involves assessing eligible and ineligible prices, considering cost-effectiveness, and adhering to specific rules and criteria to choose the most suitable bid. Different factors, such as history with the vendor, installation costs, and technical specifications, influence the evaluation process.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
E-RATE PROCESS STEP TWO BID EVALUATIONS
BID EVALUATIONS 470 RFP
BID EVALUATIONS After posting an FCC Form 470 and waiting 28 days, you must evaluate all bids received using cost as the most heavily weighted factor. BID EVALS RF
BID EVALUATIONS RULES 1. Must be completed after 28 days 2. Eligible price must be the most heavily weighted factor. 3. Must choose most cost effective bid 4. If applicable, must evaluate eligible price and ineligible price separately. 5. Disqualification factors must be stated in 470/RFP ELIGIBLE PRICE ELIGIBLE PRICE INVOICING MODE BID EVALS INELIGIBLE PRICE INELIGIBLE PRICE OTHER CONSIDERATIONS One bid received? Still must prove cost-effectiveness RF No bids received? You may solicit bids from providers or current vendor.
BID EVALUATIONS RULES 1. Must be completed after 28 days 2. Eligible price must be the most heavily weighted factor. 3. Must choose most cost effective bid 4. If applicable, must evaluate eligible price and ineligible price separately. 5. Disqualification factors must be stated in 470/RFP ELIGIBLE PRICE ELIGIBLE PRICE INVOICING MODE BID EVALS INELIGIBLE PRICE INELIGIBLE PRICE OTHER CONSIDERATIONS Disqualification reasons cannot be scored on a range. Must be pass/fail. Mandatory walkthroughs and conferences are eligible RF Follow State and Local rules
BID EVALUATIONS YOU CHOOSE YOUR CRITERIA HISTORY ELIGIBLE PRICE INVOICING MODE BID EVALS INELIGIBLE PRICE INSTALL TECH
BID EVALUATIONS YOU CHOOSE YOUR CRITERIA PRICE BID EVALS INSTALL TECH
BID EVALUATIONS YOU CHOOSE YOUR CRITERIA ELIGIBLE PRICE BID EVALS INELIGIBLE PRICE
BID EVALUATIONS YOU CHOOSE YOUR CRITERIA PRICE
BID EVALUATIONS EXAMPLES Single Tier Criteria Points Price of eligible products 50 Price of ineligible products 20 History with vendor 10 Installation Costs 10 Technical Specs 10 Total 100
BID EVALUATIONS EXAMPLES Single Tier Criteria Points Price of eligible products 45 History with vendor 5 Installation Costs 40 Technical Specs 10 Total 100
BID EVALUATIONS EXAMPLES Single Tier Criteria Points Price of eligible products 30 Price of ineligible products 20 History with vendor 10 Installation Costs 10 Technical Specs 30 Total 100
BID EVALUATIONS EXAMPLES Single Tier Criteria Points Price of eligible products 55 History with vendor 10 Installation Costs 5 Technical Specs 30 Total 100 During a selective review, the reviewer finds ineligible products bundled with eligible components. ?????
BID EVALUATIONS EXAMPLES Single Tier Criteria Points Vendor A Vendor B Vendor C Vendor D 20 30 50 Eligible Price 40 50 4 6 8 Ineligible Price 10 10 History with vendor 4 6 8 10 10 10 8 6 Installation Costs 10 4 20 Technical Specs 16 20 18 14 64 88 80 60 Total 100
BID EVALUATIONS EXAMPLES Single Tier Criteria Points Vendor A Vendor B Vendor C Vendor D 35 20 50 Eligible Price 48 50 9 6 7 Ineligible Price 10 10 History with vendor 4 10 9 6 10 5 8 6 Installation Costs 10 10 18 Technical Specs 16 20 20 14 49 95 97 70 Total 100
BID EVALUATIONS EXAMPLES Multi Tier Two stage process (can be more) First Round: This tier may be evaluated on a pass-fail basis or it may be scored numerically, where a minimum score is required to advance to the next phase of the evaluation process. Second Round: Applicants may use the second tier of the evaluation process to examine price and other criteria.
BID EVALUATIONS EXAMPLES Multi Tier Criteria Vendor A Vendor B Vendor C Vendor D Offers SPI Billing YES YES YES YES Meets Technical Requirements YES YES YES YES Responsive Bid YES YES NO YES Vendor on Red Light Status YES YES YES YES Vendor C is eliminated for providing a non-responsive bid.* Disqualification factors MUST be supplied in 470 and/or RFP
BID EVALUATIONS EXAMPLES Multi Tier Criteria Points Vendor A Vendor B Vendor C Vendor D 0 40 60 Eligible Price of equipment 60 60 History with vendor 5 5 0 0 3 0 3 Installation Costs 5 5 5 0 25 Technical Specs 30 20 30 0 68 93 95 Total 100 During a cost effectiveness review, this bid evaluation shows that while the eligible price were equal, the install cost was the determining factor.
BID EVALUATIONS AFTER THE EVALUATION: 1. Follow process laid out in RFP (if applicable) 2. Notify winning and losing vendors. 3. Enter into legally binding agreement.
