Pre-Bid Conference for Solicitation Presentation

 
Pre-bid Conference
[Solicitation name and
number]
 
Division
 
[INSERT DATE]
 
Presenter’s Name, Title
 
PRE-BID ADMINISTRATION
 
Safety and comfort
Teams meeting
Washington’s Electronic Business Solution
(
)
WEBS
 
DISCLAIMER
 
This pre-bid conference is not recorded. Bidders should 
only
 rely on written
postings and amendments issued via WEBS. All other communications will be
considered unofficial and non-binding on 
[AGENCY]. 
Should bidders rely on
any other communication, they do so at their own risk and expense.
 
AGENDA
 
Introductions
[AGENCY] 
overview
Current bidding opportunity
Additional resources
 
INTRODUCTIONS
 
PROCUREMENT SCOPE
 
Heading Segoe UI 28pt
Bullet points are in Segoe UI 24 pt.
Do not let the bullet font size shrink to less than 18 pt.
If the font gets too small, people can’t read it
And it won’t be accessible
5 bullets max per slide (4 are better)
 
CONTRACT AWARD STRUCTURE
 
Heading Segoe UI 28pt
Bullet points are in Segoe UI 24 pt.
Do not let the bullet font size shrink to less than 18 pt.
If the font gets too small, people can’t read it
And it won’t be accessible
5 bullets max per slide (4 are better)
 
BID EVALUATION SUMMARY
 
Heading Segoe UI 28pt
Bullet points are in Segoe UI 24 pt.
Do not let the bullet font size shrink to less than 18 pt.
If the font gets too small, people can’t read it
And it won’t be accessible
5 bullets max per slide (4 are better)
 
EXHIBIT 
B
 – PERFORMANCE
REQUIREMENTS
 
Heading Segoe UI 28pt
Bullet points are in Segoe UI 24 pt.
Do not let the bullet font size shrink to less than 18 pt.
If the font gets too small, people can’t read it
And it won’t be accessible
5 bullets max per slide (4 are better)
 
EXHIBIT C – PRICE
 
Heading Segoe UI 28pt
Bullet points are in Segoe UI 24 pt.
Do not let the bullet font size shrink to less than 18 pt.
If the font gets too small, people can’t read it
And it won’t be accessible
5 bullets max per slide (4 are better)
 
STATE PROCUREMENT PRIORITIES
 
Small businesses
Veteran-owned businesses
Firms without Mandatory Individual
Arbitration for Employees (Executive
Order 18-03)
 
CONTRACT
 
Contract term:  ___ Years
Pricing
Standard Insurance requirements 
(upcoming slide)
Insert other applicable terms
 
Insurance Requirements
 
Heading Segoe UI 28pt
Bullet points are in Segoe UI 24 pt.
Do not let the bullet font size shrink to less than 18 pt.
If the font gets too small, people can’t read it
And it won’t be accessible
5 bullets max per slide (4 are better)
 
HOW TO SUBMIT A BID
 
Review all solicitation and contract terms
Submit a bid before the due date and time
Email bid submittals to: ___________________
 
Provide all completed Exhibits:
Exhibit A-1 – Bidder’s Certification
Exhibit A-2 – Bidder’s Profile
Exhibit B – Performance Requirements
Exhibit C – Price
Exhibit E – Contract Issues List (if applicable)
 
QUESTION AND ANSWER PERIOD
 
Bidders are encouraged to ask questions
Q&A are posted in WEBS
Some Q&A may lead to solicitation amendments
 
TIMELINE AND NEXT STEPS
 
Question and Answer period:
Questions due ____
Final answer document posted ______
Bid due date: ______
Anticipated announcement of apparent successful bidder: _____
Anticipated contract award: _____
 
ADDITIONAL RESOURCES
 
Washington Electronic Business Solution
 (WEBS)
Statewide Payee Desk
Washington APEX Accelerator, formerly (PTAC)
Office of Minority and Women's Business Enterprises 
(OMWBE)
Washington Department of Veterans Affairs
 (DVA)
Washington Department of Revenue
 (DOR)
Washington Secretary of State
 (SOS)
 
THANK YOU
 
Enter email address here
 
Enter phone number here
 
Enter web address here
Slide Note

Welcome to Enterprise Services. Thank you for taking time to participate in the pre-bid conference.

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The Pre-Bid Conference for the upcoming solicitation presentation involves essential details for interested bidders. The event covers information on bid administration, disclaimers, agenda, introductions, procurement scope, contract award structure, bid evaluation summary, and performance requirements. Bidders are urged to rely solely on written postings and amendments issued via WEBS to ensure accuracy and adherence to official communication channels.

  • Pre-Bid Conference
  • Solicitation
  • Bidding Opportunity
  • Procurement Scope
  • Contract Award

Uploaded on Sep 23, 2024 | 1 Views


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  1. Pre-bid Conference [Solicitation name and number] Presenter s Name, Title Division [INSERT DATE]

  2. PRE-BID ADMINISTRATION Safety and comfort Teams meeting Washington s Electronic Business Solution (WEBS)

  3. DISCLAIMER This pre-bid conference is not recorded. Bidders should only rely on written postings and amendments issued via WEBS. All other communications will be considered unofficial and non-binding on [AGENCY]. Should bidders rely on any other communication, they do so at their own risk and expense.

  4. AGENDA Introductions [AGENCY] overview Current bidding opportunity Additional resources

  5. INTRODUCTIONS

  6. PROCUREMENT SCOPE Heading Segoe UI 28pt Bullet points are in Segoe UI 24 pt. Do not let the bullet font size shrink to less than 18 pt. If the font gets too small, people can t read it And it won t be accessible 5 bullets max per slide (4 are better)

  7. CONTRACT AWARD STRUCTURE Heading Segoe UI 28pt Bullet points are in Segoe UI 24 pt. Do not let the bullet font size shrink to less than 18 pt. If the font gets too small, people can t read it And it won t be accessible 5 bullets max per slide (4 are better)

  8. BID EVALUATION SUMMARY Heading Segoe UI 28pt Bullet points are in Segoe UI 24 pt. Do not let the bullet font size shrink to less than 18 pt. If the font gets too small, people can t read it And it won t be accessible 5 bullets max per slide (4 are better)

  9. EXHIBIT B PERFORMANCE REQUIREMENTS Heading Segoe UI 28pt Bullet points are in Segoe UI 24 pt. Do not let the bullet font size shrink to less than 18 pt. If the font gets too small, people can t read it And it won t be accessible 5 bullets max per slide (4 are better)

  10. EXHIBIT C PRICE Heading Segoe UI 28pt Bullet points are in Segoe UI 24 pt. Do not let the bullet font size shrink to less than 18 pt. If the font gets too small, people can t read it And it won t be accessible 5 bullets max per slide (4 are better)

  11. STATE PROCUREMENT PRIORITIES Small businesses Veteran-owned businesses Firms without Mandatory Individual Arbitration for Employees (Executive Order 18-03)

  12. CONTRACT Contract term: ___ Years Pricing Standard Insurance requirements (upcoming slide) Insert other applicable terms

  13. Insurance Requirements Heading Segoe UI 28pt Bullet points are in Segoe UI 24 pt. Do not let the bullet font size shrink to less than 18 pt. If the font gets too small, people can t read it And it won t be accessible 5 bullets max per slide (4 are better)

  14. HOW TO SUBMIT A BID Review all solicitation and contract terms Submit a bid before the due date and time Email bid submittals to: ___________________ Provide all completed Exhibits: Exhibit A-1 Bidder s Certification Exhibit A-2 Bidder s Profile Exhibit B Performance Requirements Exhibit C Price Exhibit E Contract Issues List (if applicable)

  15. QUESTION AND ANSWER PERIOD Bidders are encouraged to ask questions Q&A are posted in WEBS Some Q&A may lead to solicitation amendments

  16. TIMELINE AND NEXT STEPS Question and Answer period: Questions due ____ Final answer document posted ______ Bid due date: ______ Anticipated announcement of apparent successful bidder: _____ Anticipated contract award: _____

  17. ADDITIONAL RESOURCES Washington Electronic Business Solution (WEBS) Statewide Payee Desk Washington APEX Accelerator, formerly (PTAC) Office of Minority and Women's Business Enterprises (OMWBE) Washington Department of Veterans Affairs (DVA) Washington Department of Revenue (DOR) Washington Secretary of State (SOS)

  18. THANK YOU Enter email address here Enter phone number here Enter web address here

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