Department of Home Affairs 2023/24 Annual Performance Plan Presentation
Presentation of the 2023/24 2nd quarterly performance report and budget versus expenditure report to the Portfolio Committee on Home Affairs. The content includes the vision, mission, and value statement of the Department of Home Affairs, its mandate, outcomes, overall performance for the quarter, program-wise performance, challenges, budget versus expenditure status, revenue, self-financing, invoice payment status, draft audit action plan, and recommendations.
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2023/24 ANNUAL PERFORMANCE PLAN QUARTER 2 OF 2023/224 PERFORMANCE PRESENTATION TO THE PORTFOLIO COMMITTEE ON HOME AFFAIRS DATE: 31 OCTOBER 2023 1. 1
PURPOSE OF THE PRESENTATION To present the 2023/2024 2nd Quarterly performance report and budget versus expenditure report of the Department of Home Affairs to the Portfolio Committee on Home Affairs 2
CONTENTS 1. Vision, Mission, Value Statement 2. Mandate of DHA 3. DHA Outcomes for MTSF 4. Overall DHA Performance for Quarter 2 Of 2023-24 FY 5. DHA Performance per Programme 6. Challenges and Way Forward 7. Budget versus Expenditure as at 30 September 2023 8. Revenue as at 30 September 2023 9. Self-Financing 10. Payment of Invoices within 30 days as at 30 September 2023 11. Draft Audit Action Plan 12. Recommendations 3
VISION, MISSION, VALUE STATEMENT A South Africa where identity, status and citizenship are key enablers of citizen empowerment and inclusivity, economic development and national security VISION The DHA carries out its mission in line with its commitment to citizen empowerment and inclusivity, economic development and national security, by: Being an efficient and secure custodian of citizenship and civil registration Securely and strategically managing international migration Efficiently managing asylum seekers and refugees Efficiently determining and safeguarding the official identity and status of persons MISSION The Department of Home Affairs is committed to being: People-centred and caring Patriotic Professional and showing leadership Effective, efficient and innovative Ethical and having integrity Security conscious Development oriented VALUE STATEMENT 4
DHA MANDATE The DHA s services are divided into two broad categories: civic services and immigration services. Mandate 1: Management of citizenship and civil registration Mandate 2: Management of international migration Mandate 3: Management of refugee protection 5
DHA OUTCOMES The Department of Home Affairs has identified the following outcomes for the 2020 to 2025 period: Secure management of international migration resulting in South Africa s interests being served and fulfilling international commitments. Secure and efficient management of citizenship and civil registration to fulfil constitutional and international obligations. Efficient asylum seeker and refugee system in compliance with domestic and international obligations. Secure population register to empower citizens, enable inclusivity, economic development and national security. DHA positioned to contribute positively to a capable and developmental state. 6
OVERALL DHA PERFORMANCE FOR QUARTER 2 OF 2023-24 FY There were 36 targets planned for the 2nd quarter. Of these targets, 24(67%) were achieved and 12(33%) targets were not met. DHA Peformance for 2023-24 FY: Period: 1 Jul 2023 - 30 Sept 202 Not achieved 33% Achieved Achieved 67% Not achieved 7
PERFORMANCE PER PROGRAMME Achieved Planned targets % Programme Not % achieved 1. Administration 27 19 70% 8 30% 2. Citizen Affairs 4 3 75% 1 25% 3. Immigration Affairs 5 2 40% 3 60% TOTAL 36 24 67% 12 33% 8
QUARTER 2 APP PERFORMANCE PER BRANCH Quarter 2 PLANNED TARGETS BRANCH ACHIEVED % NOT ACHIEVED % CS 4 3 75% 1 25% IMS 5 2 40% 3 60% IS 4 2 50% 2 50% OPS 7 5 71% 2 29% HRM&D 2 2 100% 0 0% CC&SS 4 3 75% 1 25% 10 7 70% 3 30% DG S OFFICE 36 24 67% 12 33% TOTAL 9
APP PERFORMANCE COMPARISON BETWEEN 2023/24 QUARTER 1 AND QUARTER 2 Quarter 1 PLANNED TARGETS ACHIEVED % ACHIEVED % Quarter 2 NOT PLANNED TARGETS ACHIEVED NOT BRANCH % ACHIEVED % CS 4 3 75% 1 25% 4 3 75% 1 25% IMS 5 2 40% 3 60% 5 2 40% 3 60% IS 5 3 60% 2 40% 4 2 50% 2 50% OPS 7 4 57% 3 43% 7 5 71% 2 29% HRM&D 2 2 100% 0 0% 2 2 100% 0 0% CC&SS 4 4 100% 0 0% 4 3 75% 1 25% DG s O 8 4 50% 4 50% 10 7 70% 3 30% TOTAL 35 22 63% 13 37% 36 24 67% 12 33% There is a 4% improvement on performance for Q2 when compared with Q1 performance 10
APP PERFORMANCE COMPARISON FOR 2022/23 QUARTER 2 AND 2023/24 QUARTER 2 Q2 2022-23 VS Q2 2023-24 70% 60% 67% 50% 57% 40% 30% 33% 43% 20% 10% 0% 2022-23 2023-24 Achieved Not Achieved There is a 10% increase on performance when compared with the 2022/23 performance for Quarter 2. 11
PERFORMANCE BY PROGRAMME PROGRAMME 1: ADMINISTRATION 12
PROGRAMME 1:ADMINISTRATION ANNUAL TARGET : 38 selected ports of entry with biometric movement control system (BMCS) implemented QUARTER 2 TARGET Actual Network upgrade for 22 ports completed Not achieved Network was upgraded in 4 Ports of Entry: Chief Dawid Stuurman (PE) International Airport, Port Elizabeth Harbour, Waterkloof International Airport, and Saldanha Bay. Reasons for under achievement Slow SITA procurement process for the installation of data lines at the Ports of Entry. The majority of Ports of Entry are on LTE which could not be upgraded hence the need for new data line installation. Way forward/Remedial action Continuous engagement between the DHA and SITA to enhance the procurement process. The Department will monitor project progress weekly. BMCS rollout will be continued in outstanding Ports of Entry during the 3rdQuarter. 13
PROGRAMME 1:ADMINISTRATION ANNUAL TARGET : ABIS Phase 2 completed (Functional Iris, infant footprint and palm-print backend recognition capability) QUARTER 2 TARGET ACTUAL Front-end and back-end systems developed (source code provided) Not achieved The following activities were achieved: Two Interface Specification Documents were developed and provided to the external entities for the development of the Interfaces. . Development of ABIS back-end has progressed to 61%. Reasons for under achievement Development of the system was delayed due to the late onboarding of the new service provider to integrate live capture Way forward/Remedial action Front-end and back-end systems development will be completed in Q3. 14
PROGRAMME 1: ADMINISTRATION ANNUAL TARGET : IMS Case Management System modules (Inspectorate and Deportation) piloted in 4 offices QUARTER 2 TARGET ACTUAL Mid-year progress report presented to Immigration Services Achieved Mid-year progress report was presented to Immigration Services ANNUAL TARGET : Asylum Seeker Management and Refugee System implemented in 5 refugee reception centres and 2 statutory bodies (RAASA and SCRA) QUARTER 2 TARGET ACTUAL 50% of data migrated from NIIS to new system Achieved 96% of records has been migrated from NIIS to new system. 15
PROGRAMME 1:ADMINISTRATION ANNUAL TARGET : DHA Bill tabled in Parliament QUARTER 2 TARGET ACTUAL DHA Bill submitted to Cabinet for approval for public consultation Not achieved On 22 June 2023, the Department convened an extended EXCO workshop to consider the draft Bill. The Bill, incorporating inputs from the workshop was presented to EXCO on 04 September for approval. EXCO noted the revised Bill and requested the drafting team to further improve the Bill. Reasons for under achievement Extensive consultations and further refinement of the Bill has delayed the finalization of the Bill. Way forward/Remedial action The revised Bill will be submitted to the Minister for approval during the 3rd Quarter. 16
PROGRAMME 1:ADMINISTRATION ANNUAL TARGET : National Identification and Registration Bill submitted to Cabinet to obtain approval for tabling in Parliament QUARTER 2 TARGET ACTUAL 1. Draft Bill approved by Minister Not achieved Draft National Identification and Registration Bill was approved by EXCO on 04 September 2023 and was further presented to the Minister s Management Meeting (MMM) on 26 September 2023 for approval. The SEIAS report was submitted to The Presidency and the Department has received the SEIAS certificate from The Presidency. 2. SEIAS report submitted to Presidency for approval Reasons for under achievement Further consultation on the Bill is underway to ensure its alignment with the National Identity Management Policy which was approved by Cabinet in 2022.. Way forward/Remedial action Once consultations have been finalized, a revised Bill will be submitted to the Minister for approval during the 3rdQuarter. 17
PROGRAMME 1: ADMINISTRATION ANNUAL TARGET : Marriage Bill submitted to Cabinet to obtain approval for tabling in Parliament QUARTER 2 TARGET ACTUAL 1. Draft Bill approved by Minister Not achieved The Draft Bill was published in Government Gazette for public comments with a closing date for submission of comments by 31 August 2023. The Directorate received submissions on the Bill. The Draft Bill was revised incorporating public comments and was submitted to Minister on 29 September 2023. SEIAS Report submitted to The Presidency. 2. SEIAS report submitted to Presidency for approval approximately 11,000 individual Reasons for under achievement The volume of public comments received was higher than anticipated. Over 11 000 written comments were received which were considered and categorized. Way forward/Remedial action The Bill will be tabled in the Directors-General Clusters during the 3rd Quarter. 18
PROGRAMME 1:ADMINISTRATION ANNUAL TARGET : OSBP Bill submitted to Cabinet to obtain approval for tabling in Parliament QUARTER 2 TARGET ACTUAL Achieved Draft Bill revised incorporating public comments Draft Bill presented to MMM on 26 September 2023 and 1. Draft Bill approved by Minister 2. SEIAS report submitted to Presidency for approval Minister approved the draft Bill. SEAIS certificate received from The Presidency. ANNUAL TARGET : DHA Communication Strategy and Plan implemented: 20 Media engagements; 6 Outreach engagements and 3 Campaigns QUARTER 2 TARGET ACTUAL Achieved 11 Media engagements conducted. 4 Outreach engagements conducted and ; 1 Digital media campaign conducted. 5 Media engagements 2 Outreach engagements 1 Campaign Reasons for over achievement Media engagement: over-achievement of the target was due to pro-active media engagements. Outreach engagement: over- achievement of the target was due to the availability of our principals to engage with community members. 19
PROGRAMME 1:ADMINISTRATION ANNUAL TARGET : White Paper on the Management of Citizenship, International Migration and Refugee Protection submitted to Cabinet for approval QUARTER 2 TARGET ACTUAL National Colloquium held with government governmental representatives Not achieved The White Paper was approved by the Minister on 29 September 2023. National Colloquium was not held with government and non- governmental representatives. However, a consultative workshop with traditional leaders and executive mayors from metropolitan and district municipalities was scheduled to take place on 16-17 October 2023. and non- White Minister Paper approved by Reasons for under achievement The White Paper requires Cabinet approval for public consultation. Way forward/Remedial action The White Paper will be tabled in Cabinet in October 2023 to request approval for public consultations. The consultative workshop with traditional leaders and executive mayors from metropolitan and district municipalities will be held on 16-17 October 2023. 20
PROGRAMME 1: ADMINISTRATION ANNUAL TARGET : SDM Implementation Framework approved by the DG QUARTER 2 TARGET ACTUAL Service Delivery Model Policy approved by the DG Achieved Service Delivery Model Policy was approved by the DG. ANNUAL TARGET : U-AMP 2024/25 submitted to National Treasury and copy to DPW&I QUARTER 2 TARGET ACTUAL Final U-AMP for 2024/25 submitted to National Treasury and DPW&I for infrastructure budget determination Achieved U-AMP 2024/25 FY approved by the DG and submitted to National Treasury 21
PROGRAMME 1:ADMINISTRATION ANNUAL TARGET : Budget requirements and option analysis for DHA Hybrid Access Model presented to National Treasury to secure funding for Access Model QUARTER 2 TARGET ACTUAL Costing Model for the implementation of DHA Hybrid Access Model approved by the DG Not achieved The draft Costing Model for the implementation of DHA Hybrid Access Model was submitted to DDG: Operations. However, gaps were identified and the team was advised to further improve the model. Reasons for over/under achievement Dependency on DPW&I on the outcome of the feasibility study and option analysis based on the strategic accommodation requirements for 23/24 FY submitted to DPW&I in 2021/22 FY. Way forward/Remedial action The costing Model for the implementation of DHA Hybrid Access Model will be revised and submitted to the DG for approval during the 3rd Quarter. . 22
PROGRAMME 1: ADMINISTRATION ANNUAL TARGET : 36 million records digitised (Birth records) QUARTER 2 TARGET ACTUAL Set up of digitisation facility (infrastructure) completed (Signed off as operational by DDG: IPS and service provider Achieved Setting up of digitisation facility (infrastructure) was completed in BVR and signed-off as operational by DDG: OPS and service provider. ANNUAL TARGET :18 000 Microfilm indexed QUARTER 2 TARGET ACTUAL 12 000 Microfilm converted Achieved 245 000 microfilm were converted Reasons for over achievement Accessibility of microfilm at BVR and setting up of the digitisation hub contributed overachievement. to the reported 23
PROGRAMME 1:ADMINISTRATION ANNUAL TARGET : DHA Gender-based Violence and Femicide Plan implemented QUARTER 2 TARGET ACTUAL DHA Gender-based Violence and Femicide Plan implemented as per identified quarterly deliverables Achieved The Gender Based Violence and Femicide Plan for the Department was approved and circulated via Internal Communications on 21 September 2023 under HRMC 62 of 2023. Monthly monitoring of progress against these targets as well as reporting to the Department of Women, Youth and Persons with Disability (DWYPD) has been undertaken for the months of July, August and September 2023. ANNUAL TARGET : 70% of misconduct cases concluded within 90 working days (per year) QUARTER 2 TARGET ACTUAL 70% of misconduct cases concluded within 90 working days Achieved 20/28 (71.4%) were completed within the target timeline of 90 working days. 24
PROGRAMME 1:ADMINISTRATION ANNUAL TARGET :16 DHA business processes reviewed to identify vulnerabilities to fraud, corruption and security breaches (per year) QUARTER 2 TARGET ACTUAL 4 business processes reviewed comprising of: Asylum Seeker Management (Protocols and Legislation focusing on Sections 23 and 24) ID Application (Green Barcoded ID) Marriage Registrations Citizenship Applications Not achieved 3 of the 4 business process were achieved: Marriage registration and Citizenship applications. 1 of the 4 business process that were not achieved, the following processes were completed: o Gathering of information pertaining to each business process under review (e.g. relevant policies, SOP s, legislative frameworks, finalized investigations reports, data, etc.). o Consultations with managers in the relevant business units to discuss gaps in current processes, how fraud and corruption is enabled and how processes can be reviewed to address these gaps. o Report with findings and recommendations to address risks were submitted for approval. Reasons for over/under achievement Reports were submitted, but were however signed after the reporting period. Way forward/Remedial action Timeous submission of reports 25
PROGRAMME 1:ADMINISTRATION ANNUAL TARGET : 75% of reported cases on fraud and corruption finalised within 90 working days (per year) QUARTER 2 TARGET ACTUAL 75% of reported cases on fraud and corruption finalised within 90 working days Achieved Received 86 cases. 74 cases finalised within 90 days = 86% ANNUAL TARGET :40 Threat and Risk Assessments (TRAs) conducted per year in accordance with the requirements of Minimum Information Security Standards (MISS) and / or Minimum Physical Security Standards (MPSS) QUARTER 2 TARGET ACTUAL 10 Threat and Risk Assessments (TRAs) conducted per year in accordance with the requirements of Minimum Information Security Standards (MISS) and / or Minimum Physical Security Standards (MPSS) Achieved 11 Threat and Risk Assessments (TRAs) were conducted in accordance with the requirements of Minimum Information Security Standards (MISS) and / or Minimum Physical Security Standards (MPSS) 26
PROGRAMME 1:ADMINISTRATION ANNUAL TARGET : 450 completed vetting files referred to State Security Agency (SSA) for evaluation (per year) QUARTER 2 TARGET ACTUAL 126 completed vetting files referred to State Security Agency (SSA) for evaluation Achieved 173 completed vetting files referred to State Security Agency (SSA) for evaluation (per year) Top Secret = 7 Secret = 44 Confidential = 122 Total = 173 27
PROGRAMME 2: CITIZEN AFFAIRS ANNUAL TARGET : 800 000 births registered within 30 calendar days per year QUARTER 2 TARGET ACTUAL 200 000 births registered within 30 calendar days per Not Achieved 189 118 births were registered within 30 calendar days. The target is under achieved by 10 882 Reasons for under achievement Production hours lost due to load shedding, office closures and water outages NPR system downtime as a result of cable theft. Live Capture Birth Registration system not fully functional in 28 offices due to technical challenges. Loss of birth registrations due to non re-connection of the 100 of the priority 1 Health Facilities where routers were removed during November 2022 when the contract expired. Roll out LTE routers to replace 3Gs was not done Way forward/Remedial action Continued and collective communication plan on marketing of birth registration within 30 days including engagements with COGTA and Stakeholders. Address persistent technical challenges after the Lava Rock Bug fix on Hematite Live Capture System and expedite the roll-out the Live Capture to all Health facilities CS Back Office to continue monitoring provincial performance and communicate such performance to provinces in relation to the set target. Develop recovery plans for Provinces that are not achieving target. Fast track the rolling out of LTE routers. 29
PROGRAMME 2: CITIZEN AFFAIRS ANNUAL TARGET: 2 500 000 smart ID cards issued to citizens 16 years of age and above per year QUARTER 2 TARGET ACTUAL 625 000 smart ID cards issued to citizens 16 years of age and above per year Achieved 698 660 Smart ID cards were issued to citizens 16 years of age and above. The target was over achieved by 73 660 Reasons for over achievement Constant monitoring of the external service providers (GPW and Skynet) to ensure that ID Cards are finalised by conducting audit on long outstanding cases which are still with the service providers. Deployment of Smart ID Card team to front offices with high volume of clients during school holidays. Monitoring by identifying and sharing with provinces and offices spread sheet on Waybills delivered by courier services but not scanned. Meetings held with IS Branch and Service providers to discuss issues affecting production. Continuous monitoring of system functionality and reporting of system errors to IS by logging calls. 30
PROGRAMME 2: CITIZEN AFFAIRS ANNUAL TARGET: 90% of machine readable adult passports (live capture system) issued within 13 working days for applications collected and processed within the RSA per year QUARTER 2 TARGET ACTUAL Achieved 90% of machine readable adult passports (live capture system) issued within 13 working days for applications collected and processed within the RSA per year 97.05% of machine readable adult passports (live capture system) were issued within 13 working days. A total of 190 143 adult passports were issued, of which 184 543 were issued within 13 working days and 5 600 were issued above 13 working days. The target was over achieved by 7,05% ANNUAL TARGET :90% of machine readable passports for children (live capture system) issued within 18 working days for applications collected and processed within the RSA per year QUARTER 2 TARGET ACTUAL 90% of machine readable passports for children (live capture system) issued within 18 working days for applications collected and processed within the RSA per year Achieved 99.20% of machine readable minor passports (live capture system) were issued within 18 working days. A total of 40 727 minor passports were issued, of which 40 402 were issued within 18 working days and 325 were issued above 18 working days. The target was over achieved by 9,20% 31
PROGRAMME 3: IMMIGRATION AFFAIRS ANNUAL TARGET : 85% of permanent residence applications for critical skills (S27b), general work (S26a) and business (S27c) adjudicated within 8 months for applications collected within the RSA per year QUARTER 2 TARGET ACTUAL Achieved 85% of permanent residence applications for critical skills (S27b), general work (S26a) and business (S27c) adjudicated within 8 months for applications collected within the RSA per year 88.1% (237 out of 269) of permanent residence applications for critical skills (S27b), general work (S26a) and business (S27c) adjudicated within 8 months for applications collected within the RSA per year. Reasons for over achievement The verification of documents as required by Legislation remains one of the time consuming exercises in the finalization of applications. . 33
PROGRAMME 3: IMMIGRATION AFFAIRS ANNUAL TARGET : 95% of critical skills visa applications adjudicated within 4 weeks for applications processed within the RSA per year ) QUARTER 2 TARGET ACTUAL Not Achieved 95% of critical skills visa applications adjudicated within 4 weeks for applications processed within the RSA per year 41.6% (227 out of 547) of critical skills visa applications adjudicated within 4 weeks for applications processed within the RSA per year. Reasons for under achievement The current workflow that has added 2 more layers of Quality Assurance without expanding the 4 weeks required to complete mathematically proven to be the major cause for non-achievement. adjudication, has been Way forward/Remedial action The review and possible withdrawal of the Delegations in their current format. Significant improvement have already been observed in overseas applications after the withdrawal of Delegations abroad. The Delegation of Critical Skills Applications to be reduced to a single level of Adjudication to ensure a quicker turn-around time 34
PROGRAMME 3: IMMIGRATION AFFAIRS ANNUAL TARGET : 90% of business visa applications adjudicated within 8 weeks for applications processed within the RSA per year QUARTER 2 TARGET ACTUAL Not Achieved 90% of business visa applications adjudicated within 8 weeks for applications processed within the RSA per year 58.3% (14 out of 24) of business visa applications adjudicated within 8 weeks for applications processed within the RSA per year Reasons for under achievement The current workflow that has added 2 more layers of Quality Assurance without expanding the 4 weeks required to complete adjudication, has been mathematically proven to be the major cause for non-achievement. Way forward/Remedial action The review and possible withdrawal of the Delegations in their current format. Significant improvement have already been observed in overseas applications after the withdrawal of Delegations abroad. The Delegation of Business Visa Applications to be reduced to a single Adjudication to ensure a quicker turn-around time. level of 35
PROGRAMME 3 :IMMIGRATION AFFAIRS ANNUAL TARGET :90% of general work visa applications adjudicated within 8 weeks for applications processed within the RSA per year QUARTER 2 TARGET ACTUAL Not Achieved 90% of general work visa applications adjudicated within 8 weeks for applications processed within the RSA per year 11.4% (171 out of 1 500) of general work visa applications adjudicated within 8 weeks for applications processed within the RSA per year. Reasons for under achievement The current workflow that has added 2 more layers of Quality Assurance without expanding the 4 weeks required to complete adjudication, has been mathematically proven to be the major cause for non-achievement. Way forward/Remedial action The review and possible withdrawal of the Delegations in their current format. Significant improvement have already been observed in overseas applications after the withdrawal of Delegations abroad. The Delegation of General work Applications to be reduced to a single Adjudication to ensure a quicker turn-around time. level of 36
PROGRAMME 3 :IMMIGRATION AFFAIRS ANNUAL TARGET : 1 296 DHA-led law enforcement operations/ inspections conducted for targeted areas to ensure compliance with immigration legislation per year QUARTER 2 TARGET ACTUAL Achieved 324 DHA-led law enforcement operations/ inspections conducted for targeted areas to ensure compliance with immigration legislation 402 DHA-led law enforcement operations/ inspections were conducted for targeted areas to ensure compliance with immigration legislation Reasons for over achievement Proper planning, Good monitoring of activities Good coordination. Monitoring of offices that are not in compliance through office reviews for improvement in reporting and submission of evidence timeously. 37
KEY CHALLENGES Dependency on external stakeholder to provide services Slow SITA procurement process for the installation of data lines at the Ports of Entry. Majority of PoE s are on LTE which could not be upgraded hence the need for new data line installation. Dependency on DPW&I on the outcome of the feasibility study and option analysis based on the strategic accommodation requirements. IT Infrastructure / IT Systems: NPR system downtime as a result of cable theft. Load shedding: Back-up generators not functional during long periods of load shedding and this affects production hours. Permitting environment Influx of applications vs the staff capacity. 2 more layers of Quality Assurance without expanding the 4 weeks required to complete adjudication. Legislative related matters The volume of public comments received was higher than anticipated. Delay in the finalization of the White Paper and Draft Bills due to complex legislative matters that required extensive consultations with relevant experts. 38
WAY FORWARD Digitisation of records, which is currently underway, will assist in reducing waiting time for the amendments of records. Rollout of the BABS is already bearing fruits in that it is reducing long queues as clients are able to make bookings at the comfort of their homes. Review of Immigration system intends to improve the functioning of the permitting processes and consistence in implementing recommendations of the Ministerial Review Committee. Improvement in the IT infrastructure to reduce downtime and these will improve service delivery across the department. Alternative sources of energy to be explored by the department in consultation with relevant stakeholders. Intensify roll out of mobile trucks to increase accessibility of the DHA services, especially Smart ID Cards. Intensify roll out of the online birth registration system in 91 health facilities to improve birth registration. The Department is exploring other service delivery channels, including rolling-out of the Virtual Interactive Self-service Machine (KIOSK) and piloting of the DHA MobiApp. The Department will continue to monitor, on weekly basis, the implementation of the recovery plans for the targets that are at risk of not being achieved. 39
CONTENTS Budget versus Expenditure as at 30 September 2023 against a linear projection of 50%. Per Programme Per Economic classification Per Branch Revenue Collected Self Financing Expenditure Budget related matters 41 41
BUDGET VERSUS EXPENDITURE AS AT 30 SEPTEMBER 2023 EXPENDITURE AS AT 30 SEPTEMBER 2023 AGAINST A LINEAR PROJECTION OF 50.0% AVAILABLE BUDGET PER PROGRAMME BUDGET EXPENDITURE % SPENT R'000 R'000 R'000 % ADMINISTRATION 2 715 542 1 602 922 1 112 620 59.0% CITIZEN AFFAIRS 1 114 667 817 513 297 154 73.3% IMMIGRATION AFFAIRS 862 497 396 098 466 399 45.9% INSTITUTIONAL SUPPORT AND TRANSFERS 3 923 904 1 691 788 2 232 116 43.1% PROVINCES 2 246 733 1 185 701 1 061 032 52.8% TOTAL 10 863 343 5 694 022 5 169 321 52.4% AVAILABLE BUDGET EARMARKED FUNDS BUDGET EXPENDITURE % SPENT R'000 R'000 R'000 % BORDER MANAGEMENT AUTHORITY 1 341 225 572 125 769 100 42.7% DIGITISATION PROGRAMME 839 869 219 828 620 041 26.2% ELECTORAL COMMISSION 2 232 334 940 000 1 292 334 42.1% PASSENGER NAME RECOGNITION SYSTEM 225 519 - 225 519 0.0% REPRESENTED POLITICAL PARTIES FUND 350 345 175 172 175 173 50.0% WHO AM I ON LINE (WAIO) 875 173 415 263 459 910 47.4% TOTAL 5 864 465 2 322 388 3 542 077 39.6% DHA VOTE ONLY (EXCLUDING EARMARKED FUNDS AND SELF FINANCING) 4 998 878 2 842 695 2 156 183 56.9% 42
BUDGET VERSUS EXPENDITURE AS AT 30 SEPTEMBER 2023 EXPENDITURE AS AT 30 SEPTEMBER 2023 AGAINST A LINEAR PROJECTION OF 50.0% AVAILABLE BUDGET PER PROGRAMME BUDGET EXPENDITURE % SPENT R'000 R'000 R'000 % ADMINISTRATION 2 715 542 1 602 922 1 112 620 59.0% CITIZEN AFFAIRS 3 361 400 2 003 214 1 358 186 59.6% IMMIGRATION AFFAIRS 862 497 396 098 466 399 45.9% INSTITUTIONAL SUPPORT AND TRANSFERS 3 923 904 1 691 788 2 232 116 43.1% TOTAL 10 863 343 5 694 022 5 169 321 52.4% At Programme level, Programme 1: Administration spent above the linear projection of 50.0% at 59.0%; Programme 2: Citizen Affairs spent above the linear projection at 59.6%; Programme 3: Immigration Affairs spent below the linear projection at 45.9% and Programme 4: Institutional Support and Transfers spent below the linear projection of 50.0% at 43.1% 43
BUDGET VERSUS EXPENDITURE AS AT 30 SEPTEMBER 2023 EXPENDITURE AS AT 30 SEPTEMBER 2023 AGAINST A LINEAR PROJECTION OF 50.0% AVAILABLE BUDGET PER ECONOMIC CLASSIFICATION BUDGET EXPENDITURE % SPENT R'000 R'000 R'000 % COMPENSATION OF EMPLOYEES 3 958 078 1 723 366 2 234 712 43.5% GOODS AND SERVICES 2 359 374 1 989 451 369 923 84.3% INTEREST AND RENT ON LAND - 325 (325) 0.0% PROVINCIAL AND LOCAL GOVERNMENTS 3 399 1 261 2 138 37.1% DEPARTMENTAL AGENCIES & ACCOUNTS 3 924 566 1 681 058 2 243 508 42.8% HOUSEHOLDS 26 653 10 482 16 171 39.3% BUILDINGS AND OTHER FIXED STRUCTURES 94 270 22 138 72 132 23.5% . MACHINERY & EQUIPMENT 455 299 247 260 208 039 54.3% SOFTWARE & INTANGIBLE ASSETS 41 704 18 681 23 023 44.8% TOTAL 10 863 343 5 694 022 5 169 321 52.4% 44
EXPENDITURE AS AT 30 JUNE 2023 PER PROGRAMME EXPENDITURE AS AT 30 SEPTEMBER 2023 AGAINST A LINEAR PROJECTION OF 50.0% BUDGET VERSUS EXPENDITURE AS AT 30 SEPTEMBER 2023 AVAILABLE BUDGET R'000 BUDGET R'000 EXPENDITURE R'000 % SPENT % ADMINISTRATION 2 715 542 1 602 922 1 112 620 59.0% MINISTRY 33 927 14 005 19 922 41.3% MINISTER 22 886 7 763 15 123 33.9% DEPUTY MINISTER 11 041 6 242 4 799 56.5% MANAGEMENT SUPPORT SERVICES 275 196 153 654 121 542 55.8% DIRECTOR-GENERAL 36 278 37 682 (1 404) 103.9% REFUGEE REVIEW COMMITTEE 14 821 7 343 7 478 49.5% REFUGEE APPEAL AUTHORITY 24 077 7 739 16 338 32.1% INSTITUTIONAL PLANNING AND SUPPORT 200 020 100 890 99 130 50.4% OPERATIONAL 200 020 100 890 99 130 50.4% SELF FINANCING - - 0 0.0% CORPORATE SERVICES 1 064 320 790 639 273 681 74.3% COUNTER CORRUPTION AND SECURITY SERVICES 176 456 108 681 67 775 61.6% OPERATIONAL 176 456 104 116 72 340 59.0% SELF FINANCING - 4 565 (4 565) 0.0% HUMAN RESOURCE MANAGEMENT & DEVELOPMENT 135 599 99 972 35 627 73.7% FINANCIAL SERVICES 752 265 581 986 170 279 77.4% OPERATIONAL 67 975 53 195 14 780 78.3% SELF FINANCING - 75 941 (75 941) 0.0% OFFICE ACCOMMODATION 684 290 452 850 70 990 66.2% TRANSVERSAL INFOR TECH MAN 1 342 099 644 624 697 475 48.0% OPERATIONAL 298 567 137 953 160 614 46.2% HANIS 125 024 59 940 65 084 47.9% NATIONAL IMMIGRATION INFORMATION SYSTEM 43 335 31 468 11 867 72.6% TRANSVERSAL PROJECTS 875 173 415 263 459 910 47.4% CITIZEN AFFAIRS 3 361 400 2 003 214 1 358 186 59.6% 45
BUDGET VERSUS EXPENDITURE AS AT 30 SEPTEMBER 2023 EXPENDITURE AS AT 30 JUNE 2023 PER PROGRAMME EXPENDITURE AS AT 30 SEPTEMBER 2023 AGAINST A LINEAR PROJECTION OF 50.0% AVAILABLE BUDGET R'000 BUDGET R'000 EXPENDITURE R'000 % SPENT % ADMINISTRATION CITIZEN AFFAIRS 2 715 542 3 361 400 1 602 922 2 003 214 1 112 620 1 358 186 59.0% 59.6% CIVIC SERVICES 1 114 667 817 513 297 154 73.3% CITIZENS AFFAIRS MANAGEMENT 869 777 249 871 619 906 28.7% STATUS SERVICES 84 052 482 451 (398 399) 574.0% OPERATIONAL 84 052 47 141 36 911 56.1% SELF FINANCING - 435 310 (435 310) 0.0% IDENTIFICATION SERVICES 160 838 85 191 75 647 53.0% PROVINCES 2 246 733 1 185 701 1 061 032 52.8% EASTERN CAPE 287 880 148 772 139 108 51.7% FREE STATE 169 933 90 430 79 503 53.2% GAUTENG 491 877 261 896 229 981 53.2% KWAZULU-NATAL 287 283 152 585 134 698 53.1% LIMPOPO 271 373 142 229 129 144 52.4% MPUMALANGA 188 585 101 828 86 757 54.0% NORTH WEST 186 101 100 366 85 735 53.9% NORTHERN CAPE 131 712 67 719 63 993 51.4% WESTERN CAPE 231 989 119 876 112 113 51.7% IMMIGRATION AFFAIRS 862 497 396 098 466 399 45.9% 46
BUDGET VERSUS EXPENDITURE AS AT 30 SEPTEMBER 2023 EXPENDITURE AS AT 30 JUNE 2023 PER PROGRAMME EXPENDITURE AS AT 30 SEPTEMBER 2023 AGAINST A LINEAR PROJECTION OF 50.0% AVAILABLE BUDGET R'000 BUDGET R'000 EXPENDITURE R'000 % SPENT % ADMINISTRATION IMMIGRATION AFFAIRS 2 715 542 862 497 1 602 922 396 098 1 112 620 466 399 59.0% 45.9% IMMIGRATION AFFAIRS MANAGEMENT 28 689 37 517 (8 828) 130.8% OPERATIONAL 28 689 24 394 4 295 85.0% SELF FINANCING - 13 123 (13 123) 0.0% ADMISSION SERVICES 492 637 161 172 331 465 32.7% IMMIGRATION SERVICES 184 106 116 146 67 960 63.1% ASYLUM SEEKERS 157 065 81 263 75 802 51.7% Programme Three: Immigration Affairs - Spending at the end of September 2023 comprises of expenditure (R396.098 INST SUPPORT AND TRANSFERS 3 923 904 1 691 788 2 232 116 43.1% million) against the budget (R862.497 million) which is 45.9% against the linear projection of 50.0%. An amount of R225.519 million for Passenger Name Recognition System has been allocated to the Branch, of which there has been no spending to date. The Department obtained approval on 27 September 2023 from National Treasury to un-earmark these funds and apply it towards a shortfall on CoE and Advance Passenger Processing (APP SITA). 47
EXPENDITURE AS AT 30 JUNE 2023 PER PROGRAMME BUDGET VERSUS EXPENDITURE AS AT 30 SEPTEMBER 2023 EXPENDITURE AS AT 30 SEPTEMBER 2023 AGAINST A LINEAR PROJECTION OF 50.0% AVAILABLE BUDGET R'000 BUDGET R'000 EXPENDITURE R'000 % SPENT % ADMINISTRATION 2 715 542 1 602 922 1 112 620 59.0% INST SUPPORT AND TRANSFERS 3 923 904 1 691 788 2 232 116 43.1% PUBLIC ENTITIES 3 923 904 1 691 788 2 232 116 43.1% BORDER MANAGEMENT AUTHORITY 1 341 225 576 616 764 609 43.0% ELECTORAL COMMISSION 2 232 334 940 000 1 292 334 42.1% REPRESENTED POLITICAL PARTIES' FUND 350 345 175 172 175 173 50.0% GRAND TOTAL 10 863 343 5 694 022 5 169 321 52.4% Programme Four: Institutional Support and Transfers Spending at the end of September 2023 comprises of expenditure (R1.692 billion) against the budget of (R3.924 billion) which is 43.1% against the linear projection of 50.0%. The budget for the Border Management Authority is at 43% spent. The budget for the Electoral Commission (IEC) is at 42.1% and the Represented Political Parties Fund is at 50% spent which is as per the Public Entities cash flow projections. 48
REVENUE COLLECTED AS AT 30 SEPTEMBER 2023 REVENUE COLLECTED AS AT 30 SEPTEMBER 2023 TOTAL REVENUE COLLECTED (APRIL - SEPTEMBER) MONTH OF SEPTEMBER 2023 R'000 R'000 FINES 101 508 PENALTIES 440 2 300 FORFEITS - 95 INTEREST 16 160 REVENUE: FINANCIAL ASSETS 449 6 137 SALE OF GOODS & SERVICES PRODUCED BY THE DEPARTMENT 123 464 416 087 SALES: SCRAP,WASTE AND OTHER GOODS 5 10 FOREIGN REVENUE RECEIVED 31 397 GRAND TOTAL 124 475 456 694 49
SELF FINANCING EXPENDITURE AS AT 30 SEPTEMBER 2023 AVAILABLE BUDGET SELF FINANCING BUDGET EXPENDITURE % SPENT R'000 R'000 R'000 % FOOTPRINT SELF FINANCING - - - 0.0% COUNTER CORRUPTION & SECURITY - 4 565 (4 565) 0.0% FINANCE & SUPPLY CHAIN MANAGEMENT - 75 941 (75 941) 0.0% STATUS SERVICES - 435 310 (435 310) 0.0% CIVIC AFFAIRS MANAGEMENT - - - 0.0% IMMIGRATION AFFAIRS MANAGEMENT - 13 123 (13 123) 0.0% TOTAL - 528 939 (528 939) 0.0% Funds for self-financing will be approved and allocated during the 2023 AENE process. 50 50
