Annual Performance Plan Overview for Department of Public Service and Administration (DPSA) Oct 2018

Presentation outlines the strategic plan, annual performance plan, budget allocations for the 2019/2021 period, and the scope of work of the DPSA. It covers the department's role in establishing public administration norms, alignment with national development plans, and constitutional mandates. The DPSA's focus on ethics, efficiency, and policy implementation is highlighted along with its extended work under the Public Administration Management Act (PAMA).

• Department of Public Service
• Annual Performance Plan
• Strategic Plan
• Public Administration
• Budget Allocations

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1. 1 2019/20 ANNUAL PERFORMANCE PLAN Department of Public Service and Administration (DPSA) Oct 2018

2. PRESENTATION OUTLINE 2 1. Introduction 2. Scope of the DPSA s Work 3. High Level Organogram 4. Alignment of the DPSA s Strategic Plan and Annual Performance Plan to the National Development Plan (NDP) and the Medium Term Strategic Framework (MTSF) 5. Alignment with 2019 2024 MTSF and the State of the Nation Address 6. Constitutional and Legislative Mandates 7. Chapter 13 of the National Development Plan 8. 2019/20 Annual Performance Plan (APP) 9. 2019/2021 Budget Allocations

3. INTRODUCTION 3 This is a presentation on the: Overview of the Strategic Plan for the period 2015/2020 2019/20 Annual Performance Plan Budget Allocations for the 2019/2021 Medium Term Expenditure Framework (MTEF). The 2015/2020 Strategic Plan was tabled in Parliament on the 11th of March 2015. Since its tabling, only the strategic objectives have been revised in line with the assessment feedback from National Treasury and the Department of Planning, Monitoring and Evaluation (DPME).

4. SCOPE OF THE DPSAs WORK (1) 4 The DPSA plays a major policy role in establishing public administration norms and standards, which aims to bring about an ethics-driven public administration system that promotes efficiency, effectiveness and innovation in Public Service delivery and administration. The Department provides policy implementation support to departments through the development and issuing of guidelines, frameworks and directives. Due to the central role that it plays, the Department s work mainly involves and affects all national and provincial departments. Over the Medium Term Expenditure Framework, the Department will strengthen the monitoring of the implementation of its policies by national and provincial departments.

5. SCOPE OF THE DPSAs WORK (2) 5 The Public Administration Management Act (PAMA) was signed by the President in December 2014. The Act seeks to amongst others, provide a legal framework across all three spheres of government for bringing some form of uniformity in the area of ethics and integrity management. This means with the implementation of the PAMA, the DPSA s work will extend to include municipalities and ensure that there are common norms and standards achieved at all government levels. With effect from 1 April 2019, through a Proclamation issued by the President, the following 13 out of 20 Sections of the PAMA were brought into effect: 1. Section 1 - Definitions; 2. Section 2 - Application of Act; 3. Section 3 - Objects of Act; 4. Section 4 - Basic values and principles governing public administration; 5. Section 8 - Conducting business with the State;

6. SCOPE OF THE DPSAs WORK (3) 6 6. Section 10 - Capacity development by institutions; 7. Section 13 - Compulsory educational requirements for employment 8. Section 14 - Use of information and communication technologies in public administration; 9. Section 15 - Public Administration Ethics, Integrity and Disciplinary Technical Assistance Unit; 10. Section 16 - Minimum norms and standards; 11. Section 17 - Office of Standards; 12. Section 18 - Regulations; and 13. Section 20 - Short title and commencement. As part thereof Sections 15 and 17 of the PAMA became operational and established the Public Administration, Ethics, Integrity and Disciplinary Technical Assistance Unit and the Office of Standards and Compliance. The Unit and the Office are being institutionalised.

7. SCOPE OF THE DPSAs WORK (4) 7 The remaining sections of PAMA include- 1. Section 5- Individual transfers - policy required to be developed before its implementation; 2. Section 6 Secondments - Policy required to be developed before its implementation; 3. Section 7 - Transfer of employment upon transfer or assignment of functions - provision not possible to implement - repeal proposed; 4. Section 9 - Financial disclosures, which requires regulations for its implementation - Regulations are being developed and it is anticipated to be operationalised on 1 April 2020; 5. Sections 11 and 12 - relates to the National School of Government - the Act envisages the NSG becoming a Higher Education Institution - NSG has made proposals for the amendment of Public Administration Management Act to retain school within the public service and the work in this regard is underway; 6. Section 19 - Repeal and amendment of Laws will be operationalised simultaneously with Sections 5 and 6 and depending on proposal to amend Sections 11 and 12.

8. SCOPE OF THE DPSAs WORK (5) 8 In terms of Section 18 (2) of PAMA, the Minister for the Public Service and Administration may make regulations insofar as they apply to the municipalities in consultation with the Minister responsible for local government, being the Minister of Co-operative Governance and Traditional Affairs, the Minister responsible for Finance and organized local government being the South African Local Government Association.

9. HIGH LEVEL ORGANOGRAM 9 Minister Mr Senzo Mchunu, MP Deputy Minister Ms Sindisiwe Chikunga, MP Director-General Professor Richard Levin DDG: Admin Ms Linda Dlula DDG: PDR&A Ms Colette Clark DDG: ECOS Mr Geeva Pillay (Acting) DDG: GCIO Mr Mandla Ngcobo DDG: GPA Ms Qinisile Delwa (Acting) DDG: SDS Mr Willlie Vukela

10. ALIGNMENT OF THE DPSAS STRATEGIC PLAN AND ANNUAL PERFORMANCE PLAN TO THE NATIONAL DEVELOPMENT PLAN AND THE MEDIUM TERM STRATEGIC FRAMEWORK 10 The 2015/2020 Strategic Plan has been informed by the NDP in particular Chapter 13 which identifies key actions to be implemented by the DPSA towards the realisation of: An efficient, effective and development oriented public service The 2019/20 APP is aligned to the 2014 - 2019 & 2019 2024 MTSF and also includes other projects and interventions linked to the DPSA s Mandate and Policy Priorities The NDP has been translated into the 2014 - 2019 MTSF which has identified key actions to be implemented and monitored during the 5 year period The DPSA s 2015/2020 Strategic Plan is also informed by the work done by the Department as informed by the Constitutional and Legislative Mandates

11. ALIGNMENT WITH 2019 2024 MTSF & SONA 11 The Department is required to implement the following priorities (highlighted in green) from the 2019 2024 MTSF and State of the Nation Address: Priority 1: Transform the Economy to Serve the People Priority 2: Advance Social Transformation Priority 3: Build Safer Communities, Fight Corruption and Promote Integrity Outcome: Improved level of trust in the public sector and credibility of public institutions Priority 4: Strengthen Governance and Public Institutions Outcome: Functional and integrated government Outcome: Improved governance and intergovernmental and engagement with citizens Outcome: Honest and capable state with professional and meritocratic public servants Outcome: Professional and ethical Public Service Outcome: Developmental state and compact with citizens, responsiveness, public trust Outcome: Strengthen relations and efficiency in government Priority 5: Build National Unity and Embrace Diversity Priority 6: South Africa, Africa and the World Outcome: Increase investment opportunities for foreign direct investment in the South African economy Priority 7: Preconditions for Success: Electricity, Water, Rail & Ports and Climate Change Outcome: Rehabilitation and restructuring of State Owned Enterprises and State Owned Public Entities. These priorities are translated into targets in the 2019/20 APP.

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13. CONSTITUTIONAL AND LEGISLATIVE MANDATES (2) 13 The Department of Public Service and Administration draws its mandate from Section 197 (1) and (2) of the Constitution, which provides that within public administration there is a Public Service for the Republic, which must function, and be structured, in terms of national legislation, and which must loyally execute the lawful policies of the government of the day. The terms and conditions of employment in the Public Service must be regulated by national legislation. Employees are entitled to a fair pension as regulated by national legislation. In terms of the Public Service Act of 1994, as amended, the Minister for the Public Service and Administration is responsible for establishing norms and standards relating to; 1. The functions of the Public Service; 2. The organisational structures and establishments of departments and other organisational and governance arrangements in the Public Service; 3. The conditions of service and other employment practices for employees; 4. Labour relations in the Public Service 5. Health and wellness of employees; 6. Information management in the Public Service; 7. Electronic government; 8. Integrity, ethics, conduct and anti-corruption in the Public Service; and 9. Transformation, reform, innovation and any other matter to improve the effectiveness and efficiency of the Public Service and its service delivery to the public.

14. CONSTITUTIONAL AND LEGISLATIVE MANDATES (3) 14 The Public Administration Management Act, 2014 seeks to promote the values and principles contained in section 195(1) of the Constitution of the Republic of South Africa, 1996 by establishing a framework that creates a unified system of public administration that traverses all three spheres of government. The Public Administration Management Act provides for:- 1. 2. 3. 4. employee mobility between all three spheres of government through transfers and secondments; the prohibition of employees and special advisers from doing business with the State; the disclosure of financial interests of employees, special advisers and their spouses/ life partners; the Minister to determine minimum norms and standards relating to, amongst others, section 195 (1) values and principles; capacity development and training; Information and Communication Technology in the public administration; integrity, ethics and disciple; disclosure of financial interests; measures to improve the effectiveness and efficiency of institutions; the Minister to issue regulations regarding a framework for the establishment, promotion and maintenance of service centres to enhance service delivery of services to the public; the establishment of an Public Administration Ethics, Integrity and Disciplinary Technical Assistance Unit to strengthen oversight of ethics, integrity and discipline management and to put in place measures to deal with corruption related misconduct in the public administration; the establishment of the Office of Standards and Compliance to ensure compliance with minimum norms and standards set by the Minister. 5. 6.

15. NATIONAL DEVELOPMENT PLAN 15 Chapters 13 of the NDP has identified the following strategic goals which must be met to achieve the vision of an efficient, effective and development oriented public service :

16. 2019/2020 ANNUAL PERFORMANCE PLAN (1) 16 For the 2019/20 financial year, the Department has 35 annual targets, which are further broken down into quarterly targets. Of the 35 annual targets, 22 (63%) of the targets are from the 2014 - 2019 and 2019 - 2014 Medium Term Strategic Framework and the other 13 (37%) targets are in line with the department s mandate and policy priorities. The implementation of the quarterly targets will be monitored on a monthly basis to track progress towards the achievement of the annual targets. Progress on the achievement of the quarterly targets will be reported to the: Executive Authority; Accounting Officer; Portfolio Committee; Audit Committee National Treasury; and Department of Planning, Monitoring and Evaluation. The overall achievement against the 2019/20 annual targets will be reported in the 2019/20 Annual Report of the Department.

17. 2019/20 ANNUAL PERFORMANCE PLAN (2) 17 PROGRAMME 1: ADMINISTRATION PURPOSE Provide strategic leadership, management and support services to the Department, and coordinate the Department s international relations FUNCTIONS 1. Manage strategic services to the Director-General 2. Coordinate and facilitate multi-lateral and bi-lateral programmes 3. Manage integrated planning, programme and management services 4. Manage and facilitate the provision of financial management services 5. Manage and monitor the provision of human resource and transformation management services 6. Manage the provision of communication and events management services 7. Manage and coordinate the provision of internal legal advice and service 8. Manage and facilitate the provision of Information and Communication Technology management 9. Manage the provision of security and facilities management

18. 2019/20 ANNUAL PERFORMANCE PLAN (3) 18 PROGRAMME 1: ADMINISTRATION (Cont.) The submission of the 1st , 2nd and 3rd quarter Interim Financial Statements and the Annual Financial Statements to National Treasury complied with 1. 2. 2 compliance reports on the Broad-Based Black Economic Empowerment (BBBEE) status submitted to the Chief Financial Officer 3. 4 quarterly reports on the implementation of the Annual Performance Plan submitted to the Executive Authority, National Treasury and DPME by the prescribed deadlines 4. 4 quarterly progress reports on the implementation of the Internal Audit and Risk management plans submitted to the Audit and Risk Committees 5. 4 quarterly reports on the DPSA s compliance to Financial Management, Human Resources and Labour Relations Prescripts submitted to the Director-General 6. 4 quarterly reports on the implementation of the DPSA s Bi-lateral and Multi-lateral agreements and programmes submitted to the Director-General

19. 2019/20 ANNUAL PERFORMANCE PLAN (4) 19 PROGRAMME 2: POLICY DEVELOPMENT, RESEARCH AND ANALYSIS PURPOSE Manage and oversee the setting and translation of public administration norms and standards into administrative policy instruments using the research and policy analysis techniques. Manage the organizational functionality assessments of Public Service efficiency and effectiveness which informs public administration reforms FUNCTIONS 1. Manage, coordinate, oversee and promote the development, formulation, evaluation and review of policies within the public sector 2. Provide the transversal costing, modelling and forecasting of all emerging policies 3. Manage the Public Service reforms at a macro/executive level and its impact on public administration in all the spheres of government 4. Facilitate knowledge manage strategies for the Public Service which enrich policy processes and organisational strategies to enhance transformation of public administration 5. Evaluate the implementation of Public Service policies and the efficacy thereof 6. Manage and direct the assessment of impact, feasibility and sustainability of Public Service policies and recommend policy periods and policy moments 7. Design transformation policies and programmes of the Public Service

20. 2019/20 ANNUAL PERFORMANCE PLAN (5) 20 PROGRAMME 2: POLICY DEVELOPMENT, RESEARCH AND ANALYSIS (Cont.) Subject to approval of the draft Strategic Framework for Norms and Standards by the MPSA; institutionalization of selected aspects towards the draft regulations for the Office of Standards and Compliance conducted (New MTSF implementation of single public administration) 1. Business case on the structure and governance of the Office of Standards submitted to the Director-General (New MTSF implementation of single public administration) 2. Report on support provided to departments to improve on areas of non-compliance with Public Service legislative and regulatory prescripts as identified in the 2017/18 Auditor-General report submitted to the Director-General (New MTSF) 3. Revised performance information areas (to be submitted to the Auditor-General) for inclusion in the Annual Report Format submitted to the Director-General 4. Report on the implementation of recommendations made towards the establishment of a national administration to support the Public Administration and Management Act (PAMA) submitted to the Director-General (New MTSF implementation of single public administration) 5.

21. 2019/20 ANNUAL PERFORMANCE PLAN (6) 21 PROGRAMME 2: POLICY DEVELOPMENT, RESEARCH AND ANALYSIS (Cont.) Subject to approval by the MPSA; further consultation with selected national and provincial departments towards the legislative drafting of the draft White Paper for the Transformation and Modernisation of public administration conducted (New MTSF implementation of single public administration) 6. Report on linking organisational productivity assessment with the Performance Management and Development System (PMDS) submitted to the Director-General (New MTSF implementation of single public administration) 7. Report on the state of readiness of departments to Organizational Functionality Assessment (OFA) Tool submitted to the Director-General (New MTSF implementation of single public administration) 8.

22. 2019/20 ANNUAL PERFORMANCE PLAN (7) 22 PROGRAMME 3: PUBLIC SERVICE EMPLOYMENT AND CONDITIONS OF SERVICES PURPOSE Develop and implement and monitor labour relations, human resource management and remuneration policies and guidelines. Ensure coordinated collective bargaining FUNCTIONS 1. Ensure coordinated negotiation and engagement with organised labour, as well as employee relations including grievances, disputes, discipline management 2. Manage the development and support the implementation of remuneration management policies and frameworks, as well as job grading and evaluation and post provisioning 3. Manage the development and support the implementation of employee benefits policies and frameworks 4. Manage the development and support the implementation of employee health and wellness policies and frameworks through work environment management 5. Manage the development and support the implementation of human resource planning and employment policies, systems and practices 6. Manage the human resources development programme 7. Manage the institutionalisation of Public Service Charter management

23. 2019/20 ANNUAL PERFORMANCE PLAN (8) 23 PROGRAMME 3: PUBLIC SERVICE EMPLOYMENT AND CONDITIONS OF SERVICES (Cont.) 1. Report on the average percentage of funded vacant posts on PERSAL submitted to the Director-General (MTSF) 2. Policy support provided, through engagements, to national departments and provincial administrations on the implementation of the revised Senior Management Service Performance Management and Development System (MTSF) 3. Report on the graduate recruitment scheme framework submitted to the Director-General (MTSF) 4. Report on the appointment of persons into developmental programmes within the Public Service submitted to the Director- General (MTSF) 5. 4 quarterly reports on the average number of days taken to resolve disciplinary cases and precautionary suspension cases by national and provincial departments submitted to the Director-General (New MTSF implement accountability and consequence management) 6. 4 quarterly reports on the implementation of the Government Employee Housing Scheme (GEHS) submitted to the Director- General (The Public Service Co-ordinating Bargaining Council Resolution 7 of 2015) Report on the establishment of the housing finance solution for the GEHS submitted to the Director-General (The Public Service Co-ordinating Bargaining Council Resolution 7 of 2015) 7.

24. 2019/20 ANNUAL PERFORMANCE PLAN (9) 24 PROGRAMME 4: GOVERNMENT CHIEF INFORMATION OFFICER PURPOSE Create an environment for the deployment of information technology (IT) as a strategic tool of public administration. Minimise, control and maintain IT related risks and costs in the Public Service 1. Coordinate and consolidate Public Service Information and Communication Technology (ICT) efforts to deploy ICT as a tool for service delivery 2. Develop a common Public Service vision and approach to ICT service delivery 3. Minimise ICT costs in the Public Service 4. Reduce ICT risks in the Public Service 5. To provide advice to the Minister for the Public Service and Administration with respect to ICT governance matters FUNCTIONS

25. 2019/20 ANNUAL PERFORMANCE PLAN (10) 25 PROGRAMME 4: GOVERNMENT CHIEF INFORMATION OFFICER (Cont.) The priority e-Government initiatives to support digital transformation for the public administration submitted to the Director-General (Cabinet requested initiatives to support digital transformation) 1. Report on the ICT expenditure by all national and provincial departments submitted to the Director-General (To track and report ICT expenditure in the Public Service) 2. Public Service Information Security Standard submitted to the Director-General (Requirement in terms of Section 94 of the Public Service Regulations) 3. Revised Corporate Governance of ICT Policy Framework submitted to the Director-General (To improve governance of ICT in the Public Service) 4.

26. 2019/20 ANNUAL PERFORMANCE PLAN (11) 26 PROGRAMME 5: SERVICE DELIVERY SUPPORT PURPOSE Manage and facilitate the improvement of service delivery in government FUNCTIONS 1. Manage operations management and service delivery planning toolkits 2. Manage frontline service delivery monitoring and support 3. Manage service delivery support programmes and national and international events 4. Manage and facilitate integrated citizen and stakeholder relations including the management of complaints and compliment management 5. Manage the delivery of integrated services at Thusong Service Centres 6. Manage, coordinate and promote the implementation of African Peer Review Mechanism/Open Government Partnership and public participation programmes 7. Facilitate and coordinate the implementation of community development programmes

27. 2019/20 ANNUAL PERFORMANCE PLAN (12) 27 PROGRAMME 5: SERVICE DELIVERY SUPPORT (Cont.) 1. Report on the implementation of the Operations Management Framework by 3 prioritised departments submitted to the Director-General (New MTSF improved Operations Management) Report on the institutionalisation of the framework for the establishment, promotion and maintenance of service centres submitted to the Director-General (MTSF) Service Delivery Model for the Public Service submitted to the Director-General (New MTSF & SONA - restructuring the service delivery model to best serve citizens) 2. 3. 4. Report on the implementation of the Service Delivery Improvement Plans by all national and provincial departments submitted to the Director-General (MTSF) 5. Report on the implementation of the Batho Pele standards by all national and provincial departments submitted to the Director-General (MTSF) 6. Report on the inspections and unannounced visits conducted at service sites submitted to the Director-General (New MTSF - step up Public Service performance inspections and unannounced visits as part of implementing Batho Pele principles and values)

28. 2019/20 ANNUAL PERFORMANCE PLAN (13) 28 PROGRAMME 6: GOVERNANCE OF PUBLIC ADMINISTRATION PURPOSE Manage and oversee the implementation of policies, strategies and programmes on Public Service integrity, intergovernmental relations, and the macro organisation of the state, organisational design and senior leadership management. Manage government intervention programmes FUNCTIONS 1. Develop and manage policies, strategies and programmes on Code of Conduct, corporate culture and ethics management 2. Lead programmes on the professionalising the Public Service by managing and promoting the implementation of Batho Pele programmes as well as ethics and integrity management programmes 3. Manage intergovernmental relations by coordinating strategic intervention projects emanating from government cluster work and coordinating structures, as well as interventions in provincial administrations in conjunction with the Office of Standards 4. Manage parliamentary and Cabinet related engagements within the Department 5. Provide frameworks and guidelines for strategic planning within the Public Service in collaboration with National Treasury and the Department of Planning, Monitoring and Evaluation

29. 2019/20 ANNUAL PERFORMANCE PLAN (14) 29 PROGRAMME 6: GOVERNANCE OF PUBLIC ADMINISTRATION (Cont.) FUNCTIONS 6. Provide advice on the macro organisation of the State through appropriate corporate forms 7. Provide organisational design technical support through appropriate organisational design structures and advise the Minister for the Public Service and Administration accordingly 8. Manage the Public Service leadership management of senior management service to ensure good governance through the senior management service cohort 9. Provide data and statistical support through a Human Resource Management Information System (HRMIS) to the Public Service and provide technical support through PERSAL data reports

30. 2019/20 ANNUAL PERFORMANCE PLAN (15) 30 PROGRAMME 6: GOVERNANCE OF PUBLIC ADMINISTRATION (Cont.) 1. Proposal on the establishment of the Head of the National Administration and Head of the Public Service submitted to the Director-General (New MTSF - achieving a capable, ethical and developmental State as well as create and sustain skilled and professional public servants of the highest moral standards and dedicated to the public good) 2. Report on the adherence by designated employees from national and provincial departments to the Financial Disclosure Framework submitted to the Director-General (New MTSF 100% compliance to e-disclosure of financial interests as well as public sector corruption reduced by 50%) 3. Guidelines to support the implementation of the revised Determination on Other Remunerative Work submitted to the Director-General (MTSF & SONA - realisation of a professional and ethical Public Service) 4. Report on the adherence by Public Service employees in national and provincial departments to the Directive on conducting business with an organ of state submitted to the Director-General (MTSF & SONA public sector corruption reduced by 50% as well as the realisation of a professional and ethical Public Service)

31. 2019/20 2021/22 BUDGET ALLOCATIONS 31 DPSA Allocation for 2019/20 - 2021/22 = R3 245 Billion Total Allocation for 2019/20 = R1 002 143 Million

32. APPROPRIATION FOR 2019/20 2021/22 32 Description 2019/20 R 000 2020/21 R 000 2021/22 R 000 Administration 246,097 264,572 284,696 Policy Development, Research and Analysis 36,281 38,493 40,959 Public Service Employment and Condition of Service 84,375 90,579 94,122 Government Chief Information Officer Service Delivery Support Governance of Public Administration Total DPSA Budget Allocations Centre for Public Service Innovation National School of Government Public Service Commission Total Transfers to Entities Allocations Total MPSA Budget Allocations 23,335 56,301 51,183 497,572 38,437 187,905 278,229 504,571 24,917 60,219 55,072 533,852 40,969 208,844 297,627 548,918 29,598 63,954 59,039 572,368 43,447 229,860 316,333 591,198 1,002,143 1,081,292 1,162,007

33. 2019/20 ALLOCATION BREAKDOWN 33 24.55% 27.75% 3.62% 8.42% 18.76% 5.62% 2.33% 5.11% 3.84% Administration Public Service Employment and Conditions of Service Service Delivery Support Centre for Public Service Innovation Public Service Commission Policy Development, Research and Analysis Government Chief Information Officer Governance of Public Administration National School of Government

34. 2019/20 ALLOCATION PER ECONOMIC CLASSIFICATION 34 0.57% Description 2019/20 R 000 2020/21 R 000 2021/22 R 000 31.13% 50.57% Compensation of Employees Goods and Services Transfers and Subsidies Machinery and Equipment Total 311 872 177 722 506 850 5 699 1,002,143 1,081,292 1,162,007 335 714 189 835 549 801 5 942 362 866 200 749 592 128 6 264 17.73% Compensation of Employees Goods and Services Transfers and Subsidies Machinery amd Equipment

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