Data Management Strategies for Academic Institutions
Explore key activities, partners, and resources involved in implementing effective data management strategies in academic institutions. Understand the importance of policies, infrastructure, training, and support for managing active data and enhancing research outcomes.
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Presentation Transcript
Policy and Strategy Key Activities Key Partners Customer Relationships Customer Segments Value Proposition Establish working group Implementation plan Timeline Approval from key committees Definition of ownership of data Assigning roles and responsibilities Communication Definition of research data Policies aligned IT services Library Legal department Directors Researchers Coordinating Infrastructure Guidance (researchers, administrators) ICT |Library Funder Rector, Vice Rector, Dean Researchers (individuals) Administrators Research Units Channels Funders mandates (e.g., OA) and obligations and examples negative Rewards positive Education Support infrastructure Key Resources Staff expertise Good overview of RDM issues Publications Guidance Cost Structures Making policy time, extra persons Implementing policy Communication (web, flyers); infrastructure; training (for new job, content for researchers) Revenue Streams
Managing Active Data Key Activities Key Partners Customer Relationships Customer Segments Value Proposition Sales byy infrastructure Helpdesk R&D Support customers Funders TUE, UT DANS/ SURF IT (maintenance, infrastructure, broker) F&C procurement Special research communities Project proposals Rewards Share across borders Ease of access Remote access Persistent/Std Discipline specific processing, analysis and visualisation Prepare for LTP (document, standardise) Improve RDM, link with tools Comply with guidelines Prevent data loss Control data access Producers Managers Support CGUS? Misc Key Resources Admin (contracts, quotes, leads) Staff (development, support, communications) Managers (IT, project) Office Infrastructure (hardware, software) Channels Revenue Streams Cost Structures
Training, guidance and support (Group 1) Key Activities Definition and ownership Sensibilisation Establish contact Inventory of researchers needs (survey) Setting up task force Establish roadmap Online presence Workshops for researchers and staff Assessment and follow up action Key Partners Customer Relationships Customer Segments Value Proposition Trained support staff Strategic sponsor IT, IP, ethics, legal, Research Coordination Office, Researchers, Library Funders Publishers Archives Ease of publication Improved visibility and profile Time saved Money saved Funding success Efficiency Improved impact/influence Intelligence about university research Risk reduction Policy, legal requirements compliance Better protection Repository IT Dept IP office Active researchers Research students Archives Funders Other universities Liaison librarians Research support / development managers Channels committees/council Website, newsletter Email signature Welcome package Course in educational programmes (research integrity, ethics) Personal development plans Research coordination officers SLACK, Research Gate, Google Scholar Key Resources Trained staff Active infrastructure Workflows and procedures Documentation Online presence Strategic sponsors Storage infrastructure Staff time Selection/preparation Preservation Admin and comms Revenue Streams Cost Structures
Training, guidance and support (Group 2) Key Activities Key Partners Customer Relationships Customer Segments Value Proposition Online courses Best practices Workshops Training for information professionals Awareness raising Communication Policy changes Lobbying Face to face training Website PhD & Masters courses Funders Publishers Researchers Discipline specialists Liaison libraries Research office IT Legal Office Ethics Office Political level Repositories Other institutions Star scientists Local support Legal advice Awareness Researchers Information Professionals Research Office Library Industry Legal experts Graduate Research Office Channels Personal communication; existing relationships University journals Institute managers Research managers Training Social media Mandatory courses Welcome courses 1 page brochure Incentives, checklist of benefits Email Homepage Key Resources Training toolkits DMP templates Checklists Contact point Cost Structures Training Translation costs Expertise Maintenance Single point contact Group institutions Revenue Streams 1-2 full time coordinators Existing resources Many hours in the beginning Negotiate external costs
