Chemical Inventory Maintenance and Reconciliation Best Practices
Learn the importance of maintaining and reconciling your chemical inventory, including when to update it, how to add new containers, and the annual self-verification process. Discover responsibilities for EHS and researchers, as well as how to access UC Chemicals and necessary resources.
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Chemical Inventory How to Maintain and Reconcile
When to Maintain your Chemical Inventory Chemical inventories must be updated when chemicals are used up and when new chemicals are brought into the lab. Dispose of materials that are no longer useful, should be replaced, have deteriorated, or show container degradation. All chemicals and gases must be barcoded Conduct a complete inventory reconciliation of your lab spaces at least once a year 2
How to Maintain and Reconcile Chemical Inventories Inventory maintenance: As labs purchase more chemicals, new containers should be added to inventory, and delete the empty containers that are being disposed. Chemical containers can be added by adding an RFID tag to the new container and scanning the code using a mobile device Barcodes are available at these locations: https://www.ehs.uci.edu/enviro/haz-waste/pdfs/self- service-empty-container-locations.pdf Chemical containers can be deleted using a mobile device by scanning the QR code RFID scanners are available through EHS by emailing safety@uci.edu or calling (949) 824-6200 Annual self-verification, attestation: UCI requires annual reconciliation of chemical inventories and labs must certify that their chemical inventory is up-to-date While in UC Chemicals, check the verification box to attest that the inventory is up-to-date EHS-led lab safety inspections: Annual inspections look for chemical inventory reconciliation over the last year by comparing physical inventory to what is in UC Chemicals and the last time the inventory was certified 3
Responsibilities EHS: Assist with transition of chemical inventory to UC Chemicals Provide RFID labels, provide RFID scanners Run chemical inventory reports for MAQs of flammables, oxidizers, pyrophorics Researchers/Labs: Maintain chemical inventories in UC Chemicals when bringing in new chemicals or disposing chemicals Reconcile inventory by comparing physical inventory with containers in UC Chemicals Self-certify chemical inventory annually in UC Chemicals 4
Access UC Chemicals and Resources Log into UC Chemicals: https://app.riskandsafety.com/chemicals Instructional Guides for UC Chemicals: Chemical Safety // Environmental Health & Safety // UCI Contact EHS: (949) 824-6200 or safety@uci.edu 5
