Chapter Meeting Guidelines
Chapter Meeting
Stick to agenda
Limit discussion, even on heated subjects.
Only one or two representative from each house can
vote at the chapter meeting, usually the House
President and Housing Services person.
A limited number of alumni may be allowed to vote if a
majority of the chapter agrees.
Stick to the 3:1 Ratio. (1 voting alumni for every three
houses on the chapter)
Parliamentary Procedure
Stick to parliamentary procedure.
Chairperson cannot make motions.
Chapter officers do not vote.
One or two votes per house.
50/50 vote = failed motion.
Require hands to be raised for voting, to ensure accurate
count for meeting minutes.
Motion ➡️ Second ➡ Brief Discussion ➡ Vote
Chapter Meeting Tips
Make sure each house shows up a few minutes early
and brings the following:
Check for dues already written with two signatures.
Housing Summary Report completed and accurate.
Copy of most recent audit and bank statement.
Any receipts for reimbursement.
Pen and paper to take notes.
Positive attitude.
Chapter Meeting Tips
Principles before personalities
Have documented bi-laws that explains chapter
guidelines, including amounts for dues and fines.
Encourage houses to send new members to attend
Chapter Meetings
Understand the boundaries of autonomy
Lead with love vs. dictate with force
In Summary
Chapter Meeting:
Business meeting, Structured, Facts vs.
opinions.
Limited discussion.
Focused.
Specific reports.
Financial decisions.
HSC Meeting Tips
Meets independently from Chapter.
Discusses the day-to-day operations of member houses and
helps with difficulties.
HSC does not vote on behalf of the Chapter.
All members of the HSC have a right to be included in the
discussion.
Encourage houses to send new members to each meeting.
Visiting Houses
Be respectful. You are a guest in someone else’s home.
Strength in numbers, never go alone.
Always call ahead except in emergency situations.
Remember we are all on the same team with the same
goals.
Make suggestions and give guidance.
Visiting Houses
Take notes during visits.
Don’t assume that one visit will be enough.
Money does not solve the underlying problems.
Do not take away the houses right to vote, evict
members, or remove the checkbook from the house,
Unless the house is put on contract for violating its
charter.
Communication, Responsibility, Accountability,
Recovery.
In Summary
HSC Meeting:
Discussions.
Brainstorming.
Solution oriented.
Expansion and Stability.
Teamwork and collaboration.
Guidelines for conducting a structured chapter meeting, including sticking to agendas, parliamentary procedures, and key tips for successful meetings. Emphasis on respect, organization, and effective communication within the group
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Presentation Transcript
Oxford House Chapter Meeting
Chapter Meeting Stick to agenda Limit discussion, even on heated subjects. Only one or two representative from each house can vote at the chapter meeting, usually the House President and Housing Services person. A limited number of alumni may be allowed to vote if a majority of the chapter agrees. Stick to the 3:1 Ratio. (1 voting alumni for every three houses on the chapter)
Parliamentary Procedure Stick to parliamentary procedure. Chairperson cannot make motions. Chapter officers do not vote. One or two votes per house. 50/50 vote = failed motion. Require hands to be raised for voting, to ensure accurate count for meeting minutes. Motion Second Brief Discussion Vote
Chapter Meeting Tips Make sure each house shows up a few minutes early and brings the following: Check for dues already written with two signatures. Housing Summary Report completed and accurate. Copy of most recent audit and bank statement. Any receipts for reimbursement. Pen and paper to take notes. Positive attitude.
Chapter Meeting Tips Principles before personalities Have documented bi-laws that explains chapter guidelines, including amounts for dues and fines. Encourage houses to send new members to attend Chapter Meetings Understand the boundaries of autonomy Lead with love vs. dictate with force
In Summary Chapter Meeting: Business meeting, Structured, Facts vs. opinions. Limited discussion. Focused. Specific reports. Financial decisions.
Oxford House Housing services meeting
HSC Meeting Tips Meets independently from Chapter. Discusses the day-to-day operations of member houses and helps with difficulties. HSC does not vote on behalf of the Chapter. All members of the HSC have a right to be included in the discussion. Encourage houses to send new members to each meeting.
Visiting Houses Be respectful. You are a guest in someone else s home. Strength in numbers, never go alone. Always call ahead except in emergency situations. Remember we are all on the same team with the same goals. Make suggestions and give guidance.
Visiting Houses Take notes during visits. Don t assume that one visit will be enough. Money does not solve the underlying problems. Do not take away the houses right to vote, evict members, or remove the checkbook from the house, Unless the house is put on contract for violating its charter. Communication, Responsibility, Accountability, Recovery.
In Summary HSC Meeting: Discussions. Brainstorming. Solution oriented. Expansion and Stability. Teamwork and collaboration.
