BURY.ST.EDMUNDS.RUFC.AGM Agenda & Reports 2023
This content provides details about the upcoming Annual General Meeting (AGM) of Bury St. Edmunds RUFC in 2023. It includes the agenda items such as Apologies for Absence, Approval of Minutes, Chairman's Report, Treasurer's Report, Election of Officers, and more. Additionally, it discusses the achievements and successes of the club during the 2022-23 season, highlighting notable accomplishments across various teams and sections within the club.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 2023 2023 AGM 18 18th July 2023 AGM thJuly 2023
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Agenda Agenda 1. Apologies for Absence 2. Approval of minutes from the last AGM 3. Matters Arising 4. Chairman s Report 5. Treasurer s Report Membership Subscriptions Approval of Accounts Vote to adopt accounts 6. Election of Officers 7. Questions 8. Meeting close 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 1.Apologies for Absence 1.Apologies for Absence 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Apologies for Absence Apologies for Absence Simon Lord Ben Chapman Richard Van Der Pluym Chris Berry Mark Wapshot 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 2.Approval of minutes from the last AGM 2.Approval of minutes from the last AGM 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 3. Matters Arising 3. Matters Arising 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 4. Chairmans Report 4. Chairmans Report 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 2022 2022- -23 Season summary 23 Season summary There has been significant successes on the pitch starting with our 1st XV Men achieving a record high finish for the second season running, Our Colts having a magnificent National cup run as well as winning the Eastern counties cup , Our 2nd XV winning the Suffolk CupOur Girls section growing from 7 to over 50, Our Senior Woman fielding a second team for the first time and all other sections of our club continuing to grow as we attract new players as well as previous players coming back to our club. This means our facilities have been used by more people than ever for not only Rugby but for other events which will continue to be essential if we are to be commercially sustainable. 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 2022 2022- -23 Season summary 23 Season summary cont cont .. .. As a subsequence of our success this has at time created challenges as we are at, or often beyond our capacity. For most parts we have delivered on our promise but as always as we stretch our capacity as well as try new things we haven't always, although I know its not for the lack of trying. It is exciting to see a number of new faces engaging with the club, whether it be staff, volunteers, members or sponsors it is important that whilst we learn from our past experiences, we also look ahead to ensure we improve for the next season, we future proof our club and meet the demands that we face. 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 2022 2022- -23 Season summary 23 Season summary cont cont .. .. There is no doubt we set ourselves high standards both on and off the pitch. These standards are often well beyond our means and having travelled to many other clubs during my time as chair for me to learn from others it is obvious, we are punching well above our weight. I am very conscious we can do this due to the hard work and support from our volunteers, staff and sponsors and for that we should all be very grateful. We are firstly a community rugby club, and It is sometimes worthwhile reminding our members of this. Whilst our Semi-professional team have for the first time become fully sustainable through sponsorship and match specific income the fact remains that our membership income alone does not support the running of this club. We rely on the same few people to deliver key events 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 2022 2022- -23 Season summary 23 Season summary cont cont .. .. Each year which are essential to help bridge the commercial gap. Not every section plays their part in doing this however every section has the same expectation regarding kit, pitch space etc etc. There is work still to be done. Everyone will be aware of the commercial challenges rugby club face with teams at the highest level going into administration this season, We are no different and therefore we need to work harder, be smarter and make decisions on the best commercial outcome, not just because that s what we have always done. 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 2022 2022- -23 Season Highlights 23 Season Highlights 1. Membership: increase on previous year 2. Turnover: highest on record 3. Sponsorship: highest on record 4. 1st XV: Highest league position (5th) 5. Girl Players: 7 - 50 6. Woman s: 2nd team for first time 7. Community Rugby: more schools, larger community presence, break even 8. Facility improvement: undercover area, woman's changing (both donated) 9. Communication: Clearer brand - Social media, Pitchero, twitter 10. our #oneclub ethos is truly starting to be clear across the whole club 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 2023 2023- -24 season plans 24 season plans 1. Promotion for Bury St Edmunds 1st XV men 2. Promotion for Bury St Edmunds 1st XV Women 3. Re structure of Girls section and continue to grow 4. Formally recognise the 50th Anniversary of the air disaster 5. Develop and deliver opportunities to modernise and grow our facilities 6. Expand and improve our hospitality offering 7. Deliver/host more events to support the running of our Community Club 8. Plan for 2024 and 2025 key milestones 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 2023 2023- -24 already in action 24 already in action 1. 40t of topsoil. 1t fertilizer, 250m2 of turf and 300t of sand applied to pitches 2. New BBQ hut insitu 3. External caterer for Marquee and 1974 Suite hires 4. New Facility manager starting in August 5. New Shirt design for the season 6. Match day programmes in traditional format 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 2023 2023- -24 Challenges 24 Challenges 1. Increase of costs all higher than we passed on Utilities/food/drink/staff 2. Memberships do not cover the cost of running the club. We must do more 3. We are punching above our weight, we look like a wealthy club which is sometimes detrimental to how members feel & support the club 4. Pitch usage as club continues to grow 5. The need to improve our facilities with no money to do it 6. Increase engagement in other club events (ball/sevens/golf/comedy) Same old volunteers 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Section reports Section reports 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Bury St Edmunds 1 Bury St Edmunds 1st & 2nd XV men s round up st & 2 ndXV men s round up Achievements Finishing 5th with a higher win record than the 3rd placed team. Retention of key players who we have worked with for the last two seasons for the 23/24 season. Suffolk Cup winners with 2XV, consistently putting out a strong 2XV especially before the New Year. Using 38 contracted players with the 1XV squad. 18 of which are local boys. 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Bury St Edmunds 1 Bury St Edmunds 1st & 2nd XV men s round up st & 2 ndXV men s round up Challenges Inconsistency in squad selection before the New Year due to not having the best team available until the 2nd half of the season. Training space continues to be an issue, especially with the new restructure for next season. The end of March continues to be a tough period for us with high work commitments for some of us. Depth in certain positions is not strong enough, probably the difference between BSE and Barnes / Blackheath. 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Bury St Edmunds 1 Bury St Edmunds 1st & 2nd XV men s round up st & 2 ndXV men s round up This season 32-35 man 1XV contracted playing squad & an independent 2XV squad led by Chris Oxborrow (Head of Pathway) & AJ Morgan (2XV Head Coach). The number of players used in 1XV to be between 30-35. Compete with the top 4 teams in National 2 South regularly throughout the season. Integrate 12 new 1XV contracted players into the squad and the rugby club. 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Bury St Edmunds 3 Bury St Edmunds 3rd & 4th XV men s round up Achievements Increase members by 15% Large number of 3 s supporting 2 s Large number of 4 s supporting 3 s rd & 4 thXV men s round up Targets Continue to grow section membership Both teams have higher league finishes 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Bury St Edmunds Ladies Bury St Edmunds Ladies Round up Round up This season has seen huge progress for the section in performance, attitude, culture and support. We have had Bury players qualify for Suffolk, Norfolk, Eastern Counties, Essex and the RAF Senior Squad. We have retained our title of the highest competitive level of women s rugby in East Anglia. It is essential to recognise that as section we have grown, welcoming players that have moved to Bury and those that are new to the sport. We are sad to see our Head Coach, Sam leave and welcome our new caching team. I am delighted that this season management of the Women s and Girl s section are now separate. 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Bury St Edmunds Ladies Bury St Edmunds Ladies Round up Round up With the girls section growing at such rate it amazing to see what Anna and her team have achieved. Moving forward to our next season, our new coaching team will drive the growth of the section focusing on recruitment and performance. Our aims for next season are to secure more individual player sponsorship than in the previous season, win our league and achieve promoted to Championship 1, be more present and contribute to club events, recruit players for our first team and development squad. As section we would like to thank the club for its support and particularly to Craig and Will Affleck for being such advocates of our section and women s sport. 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Bury St Edmunds Youth Girls Bury St Edmunds Youth Girls Round up Round up Achievements Recruitment of new players Establishment of senior team structure Player development pathway School links Sponsorship Behaviour and attitude of players Individual players scouted for Eastern counties & Saracen s womens U18 centre of excellence 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Bury St Edmunds Youth Girls Bury St Edmunds Youth Girls Round up Round up Challenges Player retention. Numbers and clustering arrangements. Team competitiveness. Number of coaching staff. Pitch space. 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Bury St Edmunds Youth Girls Bury St Edmunds Youth Girls Round up Round up Future Increase membership. Development of coaches and players. Attract more volunteers. 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Bury St Edmunds Youth Boys Bury St Edmunds Youth Boys Round up Round up Achievements 2022/23 Increased player numbers in some cases a net gain on team sizes Competitive fixtures and meaningful rugby (for the most part) Just about secured sponsorship for new match shirts for 23/24 and 24/25 season Challenges 2023/24 Discipline on and off pitch Increasing apathy towards other teams and other sections (with a few notable exceptions) Misunderstanding that Bury St Edmunds RUFC is a Community Club for age grade rugby and not an elite sporting environment 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Bury St Edmunds Minis Bury St Edmunds Minis Round up, ACHIEVEMENTS Round up, ACHIEVEMENTS 1. New members across all age groups (+10%) especially in U6s following low numbers post covid for last 2 seasons. 2. 3. Very successful Minis festival with good revenue generated. First Minis tour in years to Leicester. Very positive feedback from players and parents, great training, match and evening! U12 / U11 / U10 stepped up to be the match day ball team on some Saturdays. 4. 5. 6. 1st post end of season Family Day organised by the Minis. Ensuring all coaches had required checks and training before receiving the STC coach kit packs. 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Bury St Edmunds Minis Bury St Edmunds Minis Round up, CHALLENGES Round up, CHALLENGES 1. Parents behavior resulted in warnings reminder of expectations will be sent out pre-season. 2. Minis pitch condition moles & summer fair damage meant we organised 2 "pitch crew" days to help improve them for this season. Number of children available for half time showcase new ideas required. Post match hot dogs not being eaten resulting in wastage. 3. 4. 5. Small minority of girls in the section. 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Bury St Edmunds Minis Bury St Edmunds Minis Round up, NEXT SEASON Round up, NEXT SEASON 1. Another tour / festival / Christmas party / family day! 2. 3. 4. New shirt and new sponsors. John Wetton has taken over as fixtures secretary. World Cup season so would like to attract more new players - girls especially. 5. Adjusting to new tackle laws; hosting 3 RFU courses in Sept/Oct: 1. Introduction to refereeing 2. Kids 1st Contact 3. Kids 1st Tag 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 5. Treasurers Report 5. Treasurers Report 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC High Level Figures Income: 1,032,237 (highest income stream to date) Expenditure: 1.054,369 Profit/Loss: - 22,132 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Why a - 22,000 Loss? Key Contributing Factors 1. Bounce back loan repayment: 2. Corporation tax payment: 3. Hospitality: 4. Increased overhead: 5. Utilities: 6. Inflation: 7. Community club: 8. Facilities: 6500 per year 10,000 due to making money from bounce back loan Increase cost of 21%, not passed on in full Increased by 9% on previous year and will increase by over 9% again Increased by 14% on previous year Everything is more expensive! Memberships and Match fees did not reflect increase costs AWP down 10,000 from previous year 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Positives 1. Pro-am budget: 2. Hospitality: 3. Wet Sales(Bar) 4. Sponsorship: 5. Math fees: 6. Club house hire: Delivered under budget and down 25,296 on previous year 21% increase in turnover 18% increase 16% higher than 22/23 and highest on record Up 42% now collecting through pitcher Up 64% 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Club Budget Semi-Professional 1st/2nd/U18 Male Team budget has been agreed by your Executive at up to 306,000 for Season 22/23. Club-wide budget Income has been agreed at 993,950. Club-wide budget Expenditure (including 1/2/U18 cost) has been agreed at 997,594. Monitored monthly, continually looking for savings to made throughout the Club as well as increase revenue through hires, sponsorship and events 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Membership Subscriptions We propose that our Season 23/24 membership rates should increase by 12.5%, to help consider both RPI/CPI running currently at c10%. This will help support the increase in all the costs associated with running our Community Club. MEMBERSHIPS Adult Playing membership Adult nonplaying membership 1 Age Grade boys (U18) + Adult 1 Age Grade girls (U18) + Adult Additional age grade (U18) Gym 2023/24 185 165 185 105 80 140 We propose match fees are increased to 5 (Youth) and 6 (Adult) 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Proposal Proposal and agreement of accounts and agreement of accounts 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Vote to adopt accounts Vote to adopt accounts 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 6. Election of officers 6. Election of officers 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Election of officers Election of officers POSITION NAME PRESIDENT CHAIRMAN CRAIG GERMENEY VICE CHAIRMAN PHIL STITTLE HONORARY SECRETARY ANDY HERLIHY HONORARY TREASURER RICHARD VAN DER PLUYM MENS CHAIR RYUICHI KAWAGUCHI WOMENS CHAIR MELISSA DAVIES YOUTH GIRLS CHAIR ANNA BOWMAN YOUTH BOYS CHAIR BEN BISHOP MINIS CHAIR NICK TUFFS 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 7. Recognition and thanks 7. Recognition and thanks 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Thankyou Thankyou There are so many great people at this club that dedicate time, goods or money and without each and everyone of them then this club would truly not exist. There are far too many to mention individually but there are some key ones to mention: All of our sponsors. Each and everyone plays an important role in helping the club run and every penny is appreciated. A special thanks goes to Jules and Gordon from Logan Capital and Merrifield and the overwhelming support, Greene King for their continued support as well as St Eds Butchers, Chassis Cab, Steve Lumley, Culford, Ipswich School, Finborough, KDM, Bury Developments to name but a few. Staff. We have an amazing team at the club who look after our facilities, deliver our hospitality and keep things moving along. Thanks to Will, Coops, Biljana, Lee, Vicky and the rest of the hospitality team for all their hard work. Exec. The support of the exec continues to be overwhelming and the hard work and dedication of each person amazes me. The role each of them plays in making this club a success is so important. A massive thanks to Chris, Barry, Andy, Ben Bishop, Ben Chapman, Grace, Richard, Norrie, Anna and Nick. 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Thankyou Thankyou Volunteers. With over 100 Volunteer coaches/team managers, Our amazing Monday morning crew, the multitude of volunteers during events as well as many other voluntary roles it is hard to give each volunteer the thanks, they all deserve. It was great to see some new faces at this year's volunteers dinner where I was able to thank the key volunteers that continue to go the extra mile. Some key names to mention: Shawn Pearce who steps down after over 200 games Norrie Dickson who leaves the exec as Social Chair to persu a role as chair at Thetford Golf Club Without each and everyone playing their part we would just not be the exceptional club that we are. Thanks to each and everyone of you. Members. Thank you for your continued support, my second year as chairman has overall been enjoyable and rewarding as we continue to build on our oneclub ethos Special Thanks and recommendations for Life membership Chris Berry - who stands down as President this year David Reid For services during Covid Mike Hempstead Agreed previously but not recognised Adrian Lewis For recognition of the long-term support of the Club 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC 8. Questions (raised in advance) 8. Questions (raised in advance) 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Question 1 Question 1 Please can we have Guinness reinstated instead of the ( and I paraphrase), bloody awful stout we now have. Answer 1 Answer 1 Greene King are our single largest sponsor, we have 1 more season to run of the sponsorship agreement for the supply of Saxon stout. We will of course review at this time. 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Question 2 Question 2 Please can we have at least one session cask ale available at all times (so not Abbot). Answer 2 Answer 2 We are planning on only 2 cask ales this season, IPA and Old speckled hen This will help reduce wastage This will help reduce serving times (4 pumps with 3 ales previously) This will increase capacity No strong Abbot! 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Question 3 Question 3 Pleasecan we have a breakdown to show what the financial spend is these days to cover what we used to call the Pro Am, so the 1st/2nd team players costs, the coaches and all associated costs, for the last season and the budget for next. ( I presume we still have to submit these to the RFU) Plus how this compares to the latest cost cap for our league. Answer 3 Answer 3 This is and has always been included in the accounts but a summary is provided below SECTION 2021/22 2022/23 2023/24 COACHING 73,383.58 81,435.98 80,000.00 PLAYING 143,408.30 114,108.30 120,100 BUDGET (TOTAL) 312,000 302,000 302,000 ACTUAL (TOTAL) 324,605.17 299,744.50 *302,000 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Answer 3 Answer 3 cont cont NOTES Player cap reduced for 2021/22 from 157,500 to 125,000 Historic contracts already in place with change of DoR which had to be honoured in 21/22 Resulted in going over cap and Budget for 21/22 Season Delivered on new player cap and agreed budget for 2022/23 season under new DoR 2023/24 player cap remains at 125,000 2023 2023 - - AGM AGM
BURY ST EDMUNDS RUFC BURY ST EDMUNDS RUFC Question 4 Question 4 the fact that we run out of various beers on most busy days . Answer 4 Answer 4 Would disagree with the word fact Wet sales up 17. 37% Food sales up by 23.42% Wastage down (was as much as 1000 per month under previous management) We are busier than we have been and only have the same amount of capacity. On a number of occasions people have said we have run out, but this has not been the case, staff are being trained to communicate better re barrel changes etc. We will be opening the Marquee as a match day bar this season (2 pumps and cans) to increase capacity 2023 2023 - - AGM AGM
