Behavioral Health Services Planning Council Overview
Behavioral Health Services Planning Councils play a crucial role in the U.S., aiding in behavioral health planning to access federal block grant funds. Membership includes representatives from various state agencies and individuals affected by mental illness and substance use disorders. Kansas' HB 2368 expanded membership criteria, adding new members and increasing inclusivity. The council's duties involve monitoring, advocating for quality services, and reviewing grant allocations. Members visit different facilities to assess services firsthand.
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The Governors Behavioral Health Services Planning Council Orientation Wes Cole ------------Chair Ric Dalke-------------Vice Chair Charles Bartlett-----KDADS Liaison to the GBHSPC Updated: April 20th, 2022
Behavioral Health Planning and Advisory Councils (PACs) exist in every U.S. state and territory Federal law 99-660 in 1986, Public Law 101-639 & 102-321 in 1992 Perform behavioral health planning in order to receive federal block grant funds Authority
Public Law 102-321 specifies the composition include: Reps from state agencies, behavioral health, education, vocational rehabilitation, criminal justice, housing, social services, and state Medicaid agency Public and private entities Adults with severe mental illness (SMI) and/or substance use disorders (SUD) and youth with serious emotional disturbance (SED) Families of such adults with SMI and/or SUD and families of children with SED Peer mentors of persons with SUD 51% must be affiliated with constituency groups other than providers of services or state employees (i.e., family members or persons with lived experience). GBHSPC Membership
Kansas HB 2368 (July 2013) Expanded membership from 25 to 34 4 new members added: Behavioral health advocacy group SUD prevention professional SUD treatment center executive director Judge 9 members are from state agencies 21 members appointed by Governor Youth with SED (18-20yo) 2 adults in recovery from SUD Family member of adult w/SUD Mentor to adult w/SUD Tribal Representative Two members of the general public Term limits on membership prescribed by statute GBHSPC Membership
Monitor, review, and evaluate behavioral health services within the state Advocate for quality behavioral health services Review the Mental Health and Substance Abuse Prevention and Treatment Block Grant and make recommendations Duties of Membership
Visiting various settings (e.g., state mental health hospitals, SUD treatment facilities, Community Mental Health Centers/Certified Community Behavioral Health Clinics, Recovery Centers, Consumer Run Organizations, Clubhouses, Nursing Facilities for Mental Health, Psychiatric Residential Treatment Programs) Reports from various programs Research and recommendations reported by subcommittees Reports from KDADS Monitoring, Reviewing & Evaluating
AIMS/KSURS KanCare State Hospitals Reports on SUD Other Medicaid Data PRTF NFMH Psychotropic Meds Use Objective Data Analysis
Advocacy is speaking on behalf of people or causes Visible activities associated with a person or cause Letter Media Educating decision-makers Advocacy embraces learning and sharing Advocacy is different than lobbying Any member may advocate on behalf of themselves or their agency, but must have permission from the Executive Committee before identifying themselves as advocating as a Council member. Advocacy
Review KDADS Mental Health Block Grant application Review the Substance Abuse Prevention and Treatment Block Grant application Provide recommendations and comments Submit a letter as part of the application Review The MH and the SAPT Block Grants &Make Recommendations
Aging Subcommittee Under development Children s Subcommittee Council Liaison: Brenda Groves KDADS Liaison: Gary Henault Chair: Sandra Berg Employment Subcommittee Council Liaison: Daniel Decker KDADS Liaison: Missy Bogart- Starkey Chair: Council Structure Evidence-Based Practices Subcommittee Council Liaison: KDADS Liaison: Tara Jo Latham Chair: Lori Libel Co-Chair: Rachel Erpelding Housing Subcommittee Council Liaison: Al Dorsey KDADS Liaison: Erin Olson Chair: Simon Messmer Justice-Involved Youth and Adults Subcommittee Council Liaison: Hope Cooper KDADS Liaison: Charles Bartlett Chair: Bill Persinger Co-Chair: Sherrie Vaughn Executive Council: Jane Adams Robbin Cole Wes Cole (Chair) Ric Dalke (Vice Chair) Al Dorsey Shane Hudson Victor Fitz Kansas Citizen s Committee Council Liaison: Victor Fitz KDADS Liaison: Ronna Corliss Chair: Sara Jackson Council Subcommittees Peer Subcommittee (Under development) KDADS Support: Charles Bartlett, KDADS Liaison Diana Marsh, KDADS Support Staff Prevention Subcommittee Council Liaison: Chrissy Mayer KDADS Liaison: Stephanie Rhinehart Chair: Lisa Chaney Problem Gambling Subcommittee Council Liaison: Vacant KDADS Liaison: Carol Spiker Chair: Vacant Rural and Frontier Subcommittee Council Liaison: Ric Dalke KDADS Liaison: Charles Bartlett Chair: Amanda Pfannenstiel Service Members, Veterans, and Families Subcommittee Council Liaison: Vacant KDADS Liaison: Laura Brake Chair: Shereen Ellis Tobacco Subcommittee Under development
Attendance Information/Knowledge-Sharing Participation/Decision Making External Communication Structure and Process Recruiting new members Contribute to the agenda Accept periodic assignments Observe parliamentary procedures, maintain a respectful presence Speak publicly on behalf of the Council or subcommittee only when authorized Expectations for GBHSPC & Subcommittees
The general role of the GBHSPC Liaison is to ensure a clear channel of communication between the Council and KDADS. The Liaison also identifies, defines, monitors, tracks, and reports activity and progress toward agreed upon policy direction and action plans. In addition, the Liaison is the central point of contact for communication on the Federal block grant and strategic planning. Activities to fulfill this role include: Attend all GBHSPC meetings Attend all GBHSPC Executive Committee meetings Coordinate all functions of Subcommittee Liaison and Support Staff functions for the GBHSPC Attend Subcommittee meetings Ensure GBHSPC is informed of BHS and KDADS initiatives Ensure BHS Commissioner and KDADS are informed of GBHSPC discussions, initiatives, and recommendations Track initiatives and recommendations, documenting actions taken related to them Coordinate and facilitate the development of the BHS Strategic Plan Coordinate and facilitate the development of the MH and SUD Block Grants, Serves as State Planer. GBHSPC Liaison Role & Expectations
Subcommittee Liaisons are KDADS BHS staff who provide a point of contact and communication between the GBHSPC officially established subcommittees and BHS. Subcommittee Liaisons regularly attend subcommittee meetings, identify subcommittee recommendations, and share information regarding subcommittee activities with the GBHSPC Liaison. The Subcommittee Liaisons also provide limited support when the subcommittee, for whatever reason, cannot provide this support themselves. Attend assigned subcommittee meetings Share the discussion of the subcommittee meetings to the GBHSPC Liaison, BHS Leadership, and BHS staff. Secure and provide requested technical information, research, and data to assist the subcommittee s work Report BHS and KDADS initiatives to the subcommittee members under the direction of the GBHSPC Liaison and KDADS/BHS Leadership The subcommittee members will assign a member to take meeting notes, the Subcommittee Liaison will maintain meeting notes under the direction of the Subcommittee Chairperson and the KDADS Liaison to the GBHSPC The Liaisons will be responsible for the submission of subcommittee minutes as requested. Subcommittee Liaison Role & Expectations
Provide necessary instructions, paperwork, and guidance related to the appropriate and proper reimbursement level of travel for GBHSPC members Process travel vouchers for the GBHSPC members Assist in GBHSPC and subcommittee meeting preparation for such things as: Finding meeting rooms Publishing agendas Arranging for securing, transporting, setting up, and operating audio-visual, communication, and computer resources as needed for the meetings Support Staff Role & Expectations
Much of the work of the GBHSPC is carried out through subcommittees Volunteers that have passion and knowledge about a particular subject Subcommittees make recommendations for the state s strategic plan Subcommittees perform research and provide data analysis Subcommittees report to GBHSPC Quarterly reports on accomplishments, progress on goals, and any barriers Annual report (Reviewed By Council in September, presented to Secretary in October) Subcommittees
Officers Chair Vice Chair (optional) Secretary Officers shall have term limits Members GBHSPC Subcommittee Liaison KDADS Subcommittee Liaison Subcommittee Structure
Each subcommittee shall have an approved charter Documents the subcommittee s purpose Identifies member s roles and responsibilities Clearly written, measurable goals and objectives Charters are updated annually Electronic Word template Subcommittee Charter
State Plan Governor s and GBHSPC Task Force Reports BHS Strategic Plan GBHSPC Directives Charter Development Goals, objectives, and outcomes can support several initiatives Charter Development
1. Purpose This is the introduction to the Charter. Describe the purpose of the subcommittee, how it fits in with broader objectives of the Council, and the anticipated outcomes. 2. Mission/Scope This section is at the heart of the Charter. By defining a mission, the subcommittee knows what it has to achieve. State the mission/scope. This is similar to preparing a mission need statement. Next, take the mission statement and turn it into measurable goals and objectives. These will be your targets and help keep the subcommittee on track. Objectives should be SMART (Specific, Measurable, Achievable, Relevant, and Time-bound). 3. Subcommittee Composition Charter Identify the stakeholder groups needed and how it is chaired, co-chaired, etc. Components 4. Membership Roles Identify roles and responsibilities of each subcommittee member. List member name, organization, contact information including telephone and email address, and role if designated already. Also, identify what stakeholder group they represent. 5. Signature Page Each subcommittee member signs, agreeing to the contents and being held mutually accountable for adherence. Not every subcommittee member s signature is required before submitting to the GBHSPC for approval. However, a master copy should be kept by the subcommittee as a record with all member s signatures obtained. 6. Approval Individual[s] from the Council authorized to approve the subcommittee s charter, including the year s goals and objectives stated above, signs with their approval.
Quarterly Reports Provides the GBHSPC, Liaison, BHS Director, and Secretary regular updates on subcommittee charter Due the 15th of the month following the end of the quarter Accomplishments Progress on goals/objectives Any barriers encountered Electronic Word template Annual Reports Presented to GBHSPC , KDADS, and other Secretaries Progress on chartered goals, objectives, and outcomes Recommendations to increase/enhance behavioral health services, policy, and so forth Goals and objectives for new fiscal year Part of a larger report to Governor and Consumer Advisory Council Subcommittee Reports
Thoughts & Reflections Q&A
Thank you for your time and attention today! If you have questions, please reach out to: Charles Bartlett: Charles.Bartlett@ks.gov Diana Marsh: Diana.Marsh@ks.gov Wes Cole: Scole@micoks.net
