2022 Guide to Sport Clubs Budget Presentations Dos & Don'ts

Slide Note

Visual representation of a workbook for presenting the estimated budget for the 2022-2023 school year, emphasizing income, expenses, needs, and reasons. Tips include being timed at 12 minutes, professional presentation skills, and ensuring accuracy with the workbook data. Submission involves an estimated workbook and a brief report of this year's expenses following the Sport Clubs Officer Resource Page format. Presentation aspects, income sources like dues, fundraising events, and donations, and the importance of club culture are highlighted.

bear Follow

Uploaded on Jul 22, 2024 | 1 Views

Download Presentation

Please find below an Image/Link to download the presentation.

The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.

E N D

Presentation Transcript

2022 Guideto Sport Clubs BudgetPresentations Dos Donts Tips Tricks

Overview Purpose: Visual representation of your workbook Present an estimated workbook for the 2022 - 2023 school year Briefly document this year'sincome/expenses Main Components: Income, Expenses, Need, Why Keep in Mind: Timed: 12 Minutes Professional slides, attire, background Practice! Make sure your numbers match up with your workbook

Remember toBring/Submit At least one representative from your club Can be treasurer or any other officer Might want to bring future treasurers to help prepare for next year Presentation Powerpoint/Google Slides We score you on presentation skills, content, structure and effort Workbook This year, you'll be submitting an estimated workbook for 2022-2023 by using data from this past year (2021-2022) There will be a brief report of your expenses for this year Should follow the workbook format on Sport Clubs Officer Resource Page

Introduction Briefly introduce your club and sport Around 2 minutes Goals,Accomplishments Anecdotes Include Photos andVideos Talk about historical accomplishments too! Main goal: Let us know the culture of your club

Income Divide your numbers into categories: Dues Fundraising Donations ***This year s allocation is not considered income*** How does your club generate income? Sustainability? Improvements? Involvement Increased Returns

Income(Dues) # ofMembers Individual Dues Total Collected Fall X Y Z Winter Q W E Spring A B C Total

Income (Fundraising) Describe your fundraising events What did you do? Where did you do it? How much did you raise? Include visuals - photographs aregreat! Tournaments are considered fundraising - talk about previous years Plans for future events Fundraising may have been unavailable this year, so show us events from years prior

Income(Donations) How much effort did you put into asking for donations this year? Amount Who Include context (photographshelp) What are your plans for future donations?

Expenses Two categories Expressed Need Non-Expressed Need How have you tried to keep costs down? Have your expenses reduced or increased from past years? Identify excesses Any major changes for next year?

Expenses (ExpressedNeed) Expenses covered by allocations: Equipment Uniforms Facilities Fleet League Membership Fees Tournament Entry Fees Anything that can stay with the team past this year is covered by allocation May have had reduced need this year - show us last years, estimate next years Show us 2021 - 2022 costs + any changes estimated for next year

Expenses(Equipment) Explain your equipment to us in detail We might not understand the specific of your equipment, so be specific Show us what needs to be fixed/replaced, and explain why Pictures are very important

Expenses(Travel) How oftenand where to? What is the cost for each individual trip? Important Numbers toNote: Flight Costs Rental Car Costs Fleet Costs Hotel/Lodging Costs *BE DETAILED* How can you cut costs for tournaments? COVID Did you travel more this year than expected? Or less?

Expenses (Non-ExpressedNeed) Not covered byallocations: Coaches' Fees Individual Equipment Personal Clothing Misc. Expenses Anything that doesn't stay with the team Even though we cannot give money for these needs, we still want to hear about how they factor into your expenses

Summarize your Income & Expenses *These numbers should auto populate in your excel sheet* Expenses Expressed Need League Dues:$1,500 Facility Rentals:$5,000 Officiating Expenses: $2,000 Travel Costs:$25,000 Income League Dues:$1,500 Facility Rentals:$5,000 Coach Fees:$7,000 Officiating Expenses:$2,000 Travel Costs:$25,000 Misc. Expenses:$1,000 Dues: $20,000 Fundraising: $15,000 Donations: $1,000 Total: $36,000 Total: $33,500 Total: $41,500 Overall Budget: -$5,500 ($41,500-$36,000) Allocation request will not exceed 20% of your total expressed need expenses, $6,700

Why? Put your clubs' needs into perspective Be as detailed and specific as possible - council members might not be familiar with your club How much effort have you put into growing your club? Points of Reference PreviousYears Other Schools Future Plans Current ClubTrajectory Planned Growth

Historical Data/Future Estimate Workbook should estimate next year's costs through previous year's costs Go over events, tournaments, fundraisers you would have gone to Do you want to have more home events or plan to go to Regionals/Nationals? Do you expect the number of members to be sustainable (can your budget support everyone) How has COVID affected yourbudget? Document this year'sincome/expenses Tell us which events you'vemissed Do you plan on traveling more next year? How has it impacted your membership/recruitment? What efforts have you made to help your budget this year?

ScoringDetails Presentation - 30Points Content Structure Presentation Skills Effort Workbook - 20Points Completed Accuracy Detailed Realistic Needs Administrative Compliance Making meetings Deadlines

Due Dates Week 3 Monday, 4/11 Schedule 15 minute online meetings with Ben (email bddao@ucdavis.edu) Friday, 4/15 - Budget Workbooks Due Week 4 Wednesday, 4/20 Last Day to have meetings with Ben to present Week 5 Tuesday, 4/26 - Thursday, 4/28 - Budget Presentations (6 PM to 9 PM every night) Friday, 4/29 - Last Day to Spend Allocations (to submit check requests for allocation)