Wyoming Government Savings and Efficiency Project Status Update
The Wyoming Government Savings and Efficiency Project aims to assist the Governor in implementing cost-saving initiatives authorized by Senate Enrolled Act 70 and supported by the Wyoming Spending and Government Efficiency Commission. The project's financial status, workstream budget details, planned versus realized hours, and project lifecycle progress are outlined in the provided data, including information on the Project Total, Definitions, PMO workstream, and related lifecycle tasks.
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Wyoming Government Savings and Wyoming Government Savings and Efficiency Project Efficiency Project Status of Funds The goal of the project is to support the Governor with the design and implementation of savings and efficiency initiatives, projects, and authorized by Senate Enrolled Act 70 (2018) and supported by the Wyoming Spending and Government Efficiency Commission (Commission).
Definitions Definitions Total amount budgeted (labor + expenses) for each workstream based on the amount of necessary weekly hours estimated to complete the workstream. Total Budget Total - Actual Expenses Total amount (labor + expenses) expended to date for each workstream. Total - Planned Hours Total amount of hours planned to complete each workstream. Total - Realized Hours Total amount of hours used to reach this point of the project. 2
Project Total Project Total Budget to Actual Expenses Planned to Realized Hours $2,000,000 6,000 $1,877,333 5,432 $1,800,000 5,000 $1,600,000 $1,400,000 4,000 $1,200,000 $1,000,000 3,000 $800,000 2,000 $600,000 1,244 $412,090 $400,000 1,000 $200,000 $0 0 Total - Planned Hours Total - Realized Hours Total - Budget Total - Actual Expenses 3
Complete Project Lifecycle Complete Project Lifecycle 325 287 1,838 0 500 1,000 1,500 2,000 2,500 Planned Days to Date Actual Days to Date Total Days to Completion 4
PMO PMO Planned to Realized Hours Budget to Actual Expenses 2,000 $800,000 1,880 $711,405 1,800 $700,000 1,600 The PMO workstream is designed to set up a temporary Project Management Office that will oversee project execution, ensure coordination and timing, and help manage project related risks. PMO members are a combination of state officials and consultants. $600,000 1,400 1,200 $500,000 1,000 $400,000 800 $300,000 600 300 400 $200,000 $112,007 200 $100,000 0 $0 Total - Planned Hours Total - Realized Hours Total - Budget Total - Actual Expenses 5
PMO PMO Related Lifecycle Tasks 37 53 176 Establish the PMO 17 31.5 120 The PMO workstream is designed to set up a temporary Project Management Office that will oversee project execution, ensure coordination and timing, and help manage project related risks. PMO members are a combination of state officials and consultants. Stakeholder Outreach 8 130 Collect Base Case Submissions 6.5 260 Project Execution 450 Monitoring and Performace Measurement 0 50 100 150 200 250 300 350 400 450 500 Planned Days to Date Actual Days to Date Total Days to Completion 6
Technology Integration Technology Integration Planned to Realized Hours Budget to Actual Expenses $180,000 700 $165,182 600 $160,000 600 The Technology Integration workstream is designed to integrate technology across the state agencies to manage the issues caused by the lack of modern, integrated systems. $140,000 500 $120,000 400 $100,000 $80,000 300 $60,000 $44,846 200 163 $40,000 100 $20,000 $0 0 Total - Planned Hours Total - Realized Hours Total - Budget Total - Actual Expenses 7
Technology Integration Technology Integration Related Lifecycle Tasks 12 13 21 Develop the IT Base Case The Technology Integration workstream is designed to integrate technology across the state agencies to manage the issues caused by the lack of modern, integrated systems. 18 Sourcing Strategy Framework 9 IT Business Case 3 IT Implementation Roadmap 0 5 10 15 20 25 30 35 40 45 50 Planned Days to Date Actual Days to Date Total Days to Completion 8 8
K-12 Shared Service Center K-12 Shared Service Center Planned to Realized Hours Budget to Actual Expenses $250,000 700 $234,628 614 600 $200,000 The K-12 Shared Service Center workstream will design a K-12 Shared Service Center to support school districts with new revenue generation and back office support functions such as finance, human resources, technology, and procurement. 500 $150,000 400 300 $100,000 $75,576 187 200 $50,000 100 $0 0 Total - Planned Hours Total - Realized Hours Total - Budget Total - Actual Expenses 9
K-12 Shared Service Center K-12 Shared Service Center Related Lifecycle Tasks 15 14 15 K-12 Shared Services Strategy 37 29.4 37 Shared Services Baseline The K-12 Shared Service Center workstream will design a K-12 Shared Service Center to support school districts with new revenue generation and back office support functions such as finance, human resources, technology, and procurement. 52 17 30 Shared Services Business Case 41 8.5 33 Future State Operating Model 52 30 17 Shared Services Business Case 21 Shared Services Roadmap 0 20 40 60 80 100 120 Planned Days to Date Actual Days to Date Total Days to Completion 10
Shared Services for State Agencies Shared Services for State Agencies Planned to Realized Hours Budget to Actual Expenses $250,000 700 650 $209,409 600 $200,000 The Shared Services for State Agencies workstream designs the expansion of shared services across state agencies in the areas of human resources, fiscal accounting, purchasing, mail room, multimedia, motor pool, building and grounds, and records / data management. 500 $150,000 400 300 $100,000 200 144 $41,398 $50,000 100 $0 0 Total - Planned Hours Total - Realized Hours Total - Budgeted Total - Acutual Expenses 11
Shared Services for State Agencies Shared Services for State Agencies Related Lifecycle Tasks 12 3 1 Shared Services Strategy 9.4 15 40 Shared Services Baseline The Shared Services for State Agencies workstream designs the expansion of shared services across state agencies in the areas of human resources, fiscal accounting, purchasing, mail room, multimedia, motor pool, building and grounds, and records / data management. 38 10 Shared Services Business Case 11 Future State Operating Model 38 10 Shared Services Business Case 1 15 Shared Services Roadmap 0 10 20 30 40 50 60 70 Planned Days to Date Actual Days to Date Total Days to Completion 12
Org Line of Service Org Line of Service Planned to Realized Hours Budget to Actual Expenses $200,000 600 $171,680 $180,000 488 500 $160,000 The Org Line of Service workstream conducts a review of the state's organizational structure and services provided to reveal overlapping responsibilities and recommend opportunities to streamline. $140,000 400 $120,000 $100,000 300 $80,000 200 $60,000 98 $40,000 $30,452 100 $20,000 $0 0 Total - Planned Hours Total - Realized Hours Total - Budgeted Total - Acutual Expenses 13
Org Line of Service Org Line of Service Related Lifecycle Tasks 12 26 15 Statewide Organizational Assessment The Org Line of Service workstream conducts a review of the state's organizational structure and services provided to reveal overlapping responsibilities and recommend opportunities to streamline. 10 Detailed Opportunity Assessment 24 LOS Business Case 15 LOS Roadmap for Implementation 0 10 20 30 40 50 60 Planned Days to Date Actual Days to Date Total Days to Completion 14
Strategic Sourcing Strategic Sourcing Planned to Realized Hours Budget to Actual Expenses $250,000 700 660 $211,455 600 $200,000 The Strategic Sourcing workstream will review the state's procurement function and spend and usage data to develop recommendations to refine the system and process through which state agencies and their employees develop, source and execute contracts 500 $150,000 400 274 300 $100,000 $84,071 200 $50,000 100 $0 0 Total - Planned Hours Total - Realized Hours Total - Budgeted Total - Acutual Expenses 15
Strategic Sourcing Strategic Sourcing Related Lifecycle Tasks 20 8 28 Opportunity Assessment 32 29 27.25 The Strategic Sourcing workstream will review the state's procurement function and spend and usage data to develop recommendations to refine the system and process through which state agencies and their employees develop, source and execute contracts Organizational Assessment 7 2 15 Supplier Analysis 3 Strategic Sourcing Business Case 1 18 Develop Implementation Roadmap 0 10 20 30 40 50 60 70 80 90 100 Planned Days to Date Actual Days to Date Total Days to Completion 16
Medicaid for Special Education Services Medicaid for Special Education Services Planned to Realized Hours Budget to Actual Expenses $200,000 600 540 $173,575 $180,000 500 $160,000 The Medicaid for Special Education Services workstream conduct a review of the Medicaid eligible special education services provided to students in Wyoming school districts to create a Medicaid reimbursement model for the identified services. $140,000 400 $120,000 $100,000 300 $80,000 200 $60,000 $40,000 78 $23,740 100 $20,000 $0 0 Total - Planned Hours Total - Realized Hours Total - Budgeted Total - Acutual Expenses 17
Medicaid for Special Education Services Medicaid for Special Education Services Related Lifecycle Tasks 9 24 45 Opportunity Assessment The Medicaid for Special Education Services workstream conduct a review of the Medicaid eligible special education services provided to students in Wyoming school districts to create a Medicaid reimbursement model for the identified services. 35 Service Model Design 14 SPED Implementation Plan 14 SPED Business Case 0 10 20 30 40 50 60 70 80 90 Planned Days to Date Actual Days to Date Total Days to Completion 18
