Understanding KSHSAA Booster Club Rules and Application
KSHSAA rules aim to ensure fairness by preventing schools with more resources from gaining an advantage. Rules are proposed by schools and adopted by the KSHSAA Board of Directors. The Activities Journal and KSHSAA website provide guidance on rule application. School administrators face challenges in monitoring booster clubs and complying with KSHSAA regulations. Booster clubs support school activities through fundraising. Clear communication, adherence to rules, and engagement with KSHSAA resources are essential for successful club operations.
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BOOSTER CLUBS KSHSAA rules and how they apply
KSHSAA Rules Rules are based on the over-riding principle that schools with access to resources should not have an inherent advantage over the schools (students) that don t have access to the same resources Rules are proposed by the schools and adopted by KSHSAA Board of Directors KSHSAA rules can t anticipate all possible situations school administrators encounter.
Activities Journal KSHSAA Activities Journal serves as primary source of information/interpretations of how KSHSAA rules are applied to various situations. School administrators are encouraged to contact KSHSAA staff if ? s arise that aren t addressed in Journal articles. Journals sent 10 times a year (monthly) to member schools, Superintendents and Presidents of local BOE. Journals are posted on the KSHSAA website requires admin or coach password & id to sign in
Other sources of Information KSHSAA web site www.kshsaa.org KSHSAA Handbook Q & A on a variety of topics If ? s arise that broach new issues staff will review internally as to current rules/interpretations and how they apply to the situation May take to the KSHSAA Executive Board for their interpretation.
Challenges for Schools School administrators Principals Activities and/or Athletic Directors have to monitor the activities of booster clubs, community groups, individuals & coaches and stay current with KSHSAA rules & interpretations Often informed after-the-fact Most administrators are former coaches who know the value of participation in activities for students All are educators who want what is best for every child They are the responsible party should violations of KSHSAA rules occur Very difficult job of balancing a number of competing factors Truly in no-win situations
Booster Club Defined An individual/group/organization or foundation that includes as one of their objectives to providing funding for selected school activities, organizations or teams. May engage in a variety of activities but they are principally fund raising groups. For any school there may be one or more Booster Clubs but all fall under the same KSHSAA rules.
Evolution of Booster Clubs Historically schools had only a single booster club purpose was to support all the school s programs Traditional role assist in providing funds and resources (equipment) Growing number of schools with a multitude of special interest Booster Clubs Change in the dynamics of student (family) interests - Number of single sport/activity students Increasing demands on limited school finances for a growing number of different and diverse responsibilities Lack of increases in funding to keep up with inflation and increased costs Increasing expectations of school activity programs i.e. travel Role expanding to go beyond their traditional role in support of the local school
20-1-1 AWARDS Rule Basis for most of the answers to questions re: Booster Clubs Fundamental premise Booster Clubs are considered synonymous to schools. What schools may or may not do is the same as what booster clubs may or may not do. Differences exit between athletics and activities programs All KSHSAA rules can be found on the KSHSAA web site KSHSAA Links > KSHSAA Handbook
20-1-1(f) Key KSHSAA rule which Booster Club s and schools need to be aware of: 20-1-1f states that: Member schools shall not be involved in fundraising or in financing students to attend outside school-training sessions, tryouts or camps in competitive athletics and debate. Booster Clubs, individual boosters and school or other charitable foundations are considered synonymous to schools for purposes or this rule.
May do Provide $$ s to help purchase of supplies/equipment $$ s Donated to the school for use as they see fit - requests can be made as to the use of those $$ s but school (Principal) may use the $$ as they deem appropriate (see next slide) Growing item school activity/sport contest/trip expenses EQUIPMENT K.S.A. 72-8210 Special piece of equipment permitted if could be used by any student in the school and donation is approved by principal CONSUMABLES (FOOD) FOR STUDENTS ON SCHOOL FUNCTIONS Yes food and/or $ to help purchase CLOTHING-UNIFORMS Yes becomes the property of the school Uniforms must comply with NFHS rules May be purchased by the student at fair market value MEMEMENTOS Yes but there is a limit ($25.00/athlete/sport)
FOUNDATIONS Growing number of schools establishing foundations Becomes a source of funds to help offset the cost of programs/sports Has some tax advantages for contributors will want to seek financial/legal advice if interested in establishing Source of funds to assist students cover costs of participation in school activity Application process Foundation Board Needs based distribution of funds (do not give $ s to student/family) help in purchase of items that are required for participation
May Not May not provide $ to students to attend camps or clinics or to cover costs for student to participate on a non-school team. May not provide bonus or incentives or gifts to coaches in excess of specified $100 limit 20-1-1f - May not be involved in fund- raising or in financing students to attend outside school training sessions, tryouts or camps in competitive athletics and debate. - Source of most of the ? s and violations that occur
EXAMPLES Pay the entry fee for student to attend camps/clinics (athletic or debate) Reimburse coaches who take students to camps/clinics (athletic or debate)
Booster Club v. Non-school groups (NSG) NSG Examples Youth Soccer team, Kids Wrestling program/team/club, etc. EX - NSG raising money at school event to be used to send club members to a camp or clinic The $ s raised at such an event can not be used to pay for camp or clinic expenses that students from that school would attend How is the amount of these $ s tracked so that there is no co-mingling of $ s? That becomes the responsibility of the NSG.
More Examples NSG would like to provide funds for student(s) to go to non-school camp/clinic/competition. NSG could provide $ s that are not raised at any school event School (BC) could not request/solicit the funds that is the responsibility of the student(s) The school coach has some members of his wrestling team going to a camp/competition. Can he help raise funds for these kids? Coaches are by interpretation considered agents of the school. While the coach could provide personal funds to the student(s), he/she could not be involved in the solicitation/raising of funds to help cover costs of the camp/competition.
Continuing with Examples Students have been invited to play in a non- school team event or bowl game (e.g. on a traveling team, etc.) could school/booster club help raise $ for student(s) to do this? No the interpretation of the KSHSAA rule is that traveling teams, select teams, or organized teams which include any KSHSAA member school student receive instructions/coaching & would fall into the category of training sessions, tryouts or camps
When questions arise First and foremost - Contact the administration of your school when ? s arise or before starting something seeking approval is much better than forgiveness or place students in situations in which violations occur Communicate with the school administration KSHSAA staff will direct you to contact and work through them if interpretations/clarifications of rules is needed.
