Pilottown Village Community Meeting on Potential Covenants Changes

Pilottown Village
Community Meeting
regarding potential changes to
the Covenants
February 3, 2024
Final
1
Agenda for this meeting
Final
2
Committee created to review Covenants, Bylaws
Mardi Thompson,
Chair
Sue Robinson, Vice
Chair
Jeannie Prevosto
Terry Weiss
Barry Redmond
Final
3
Veronica O. Faust
Kim Douglas
Beth Polakoff
John Riesch
Linda Rathmanner
Kelly Myers, Board
Liaison
Process
Survey to gauge community interest
Community meeting
Committee will draft Covenants changes
Will include things in Survey, some additional changes
not big enough for Survey.
Reorganize, clarify for ease of reading.
Board review
Attorney review
Submit for voting
Final
4
Survey in December 2023/January 2024
Asked 8 questions regarding potential
changes to Covenants.
Received 122 responses out of 219 Lots.
Final
5
Purpose of this meeting
Provide to the membership further
information regarding potential changes to
Covenants
Gauge membership interest in the various
options
Final
6
More Comments invited
We will post this PowerPoint on the PV member
website
Lot Owners will have 
1 week until February 10, 2024 
to
submit 
further comments
Submit comments to committee@pilottownvillage.com
The Committee will work on drafting actual Covenants
changes
Will submit to Board
Will submit to the attorney for review and edits as
needed
Final
7
Voting
The Board will submit proposed
Covenants changes to the Lot Owners
for review.
Voting at or around the Annual Meeting
in April.
For an amendment to pass, must have a
majority in favor of the amendment.
Final
8
Noisy activities – quiet hours
Covenants, current section 16:  Sunday quiet hours
end at 11 am.
Survey:  Should we explore changing the HOA noise
restrictions on Sunday morning from 11am to 9am?
Yes:  62% (69 Responses)  No 38% (43 Responses)
Proposal:  Change the Covenants to end quiet hours at
9am on Sunday.
Final
9
Clothes lines
Current Covenants Section 16. (a) 
No laundry 
shall be
dried outside of any structure.
Allows
 
drying of 
beach towels and swim suits 
in the
rear yard.
Allows 
air drying of linens
, carpets, bedding, clothing
etc. up to 
twice annually
 but for not more than one
(1) day on each occasion, at the 
rear yard
.
No specific mention of clothes lines themselves
Final
10
Clothes lines - Survey
Survey:  
Should we explore permitting collapsible
clothes lines in rear yards used dawn to dusk, subject
to architectural review?
Yes 62.5%   (63 Responses)  No 37.5%  (49 Responses)
Final
11
Clothes lines Potential Changes
Laundry, clothing, bedding, and other fabrics may only
be dried or aired in 
rear yards. 
Only during 
daylight
 hours.
Only on 
weekdays.
Clothes hanging devices such as lines, reels, poles,
frames, and other devices must be 
approved by the
Architectural Review Committee; 
and
Stored 
out of sight 
when not in use.
No change to current provisions regarding beach
towels and swim suits.
Final
12
Signs
Current Covenants 4(e)7  Highlights:
No signs shall be other than small signs indicating the
owner’s names and street number
 and:
(i) “
For Sale
” signs not larger than two feet by three
feet;
(ii) Small 
security signs 
provided to the homeowner by
a security company;
(iii) 
political signs 
related to an election, removed one
day after the election.
Final
13
Signs – Survey and Potential Change
Survey:  Explore using City Code?
Yes 57%   (64 responses)    No 43% (49 responses)
Change Covenants to read:
Lot Owners shall ensure that the City Code section
197-67 regarding signs and the like is complied
with, except that no sign may be more than 2 feet
by 3 feet.
Final
14
Motor homes etc. - Allowing two weeks for
prepping
CURRENT COVENANT Section 15 (c):
watercraft
 will be allowed on the owner’s
driveway
 once a year for a two-week period
during preparation for use and once a year for a
two-week period during preparation for
storage.
Final
15
Motor homes etc. Survey – prep time
Survey:  Should we explore 
also
 allowing this two
weeks for 
mobile homes, motor homes, trailers,
and campers
 once a year for a two-week period
during preparation for use at the beginning of the
year prior to Memorial Day and once a year for a
two-week period during preparation for storage
after Labor Day
.
Yes 58% (67 responses)  No 42% (49
responses)
Final
16
Motor homes etc. - Proposal re prep times
Proposal:  Change 
Covenants Section 15 (c) to include
prep times for the other vehicles:
 mobile homes, motor homes, trailers,
campers, and
 
watercraft 
will be allowed on the
Lot Owner’s driveway 
once a year for a two-
week period during preparation for use at the
beginning of the year prior to Memorial Day
and once a year for a two-week period during
preparation for storage after Labor Day
.
Final
17
Motor homes etc. - Loading and Unloading
Survey - Should we explore changing the Covenants
to 
allow mobile homes, motor homes,
trailers, campers, or watercraft
to be on driveways for a period of 
48 hours
within a seven-day period only
if 
actual loading or unloading
 of such
mobile home motor home, trailer, camper,
or watercraft is being performed?
Final
18
Motor homes etc. - Loading and Unloading
Survey:  Yes 70%  (80 votes)   No 30% (35 votes)
Comments stressed need for enforcement.
Proposal:  Add to Covenants -
Mobile homes, motor homes, trailers, campers, or watercraft
may be on driveways for a total period of 
48 hours 
within a
seven-day period only if 
actual loading or unloading
 of such
mobile home motor home, trailer, camper, or watercraft is
being performed.
Possibly add – Must show that have other space where can
actually store the Motor Home etc.
Final
19
Motor homes etc. Additional issue – “store” a
motor home etc.
Current Covenants provides:
15(c)  No mobile home, motor home, trailer, camper, or
watercraft shall be 
stored
 on any lot, including driveways,
or upon any street….
We have seen questions about what “stored” means if
the item is in the driveway.
The City Code uses “
park, stand, or store” as to such
vehicles on City streets.  Sec. 183-61.  
Final
20
Motor homes etc. - “stored”
Proposal:  Change Covenants to the following sort of
language:
No Lot 
Owner may, or allow another person to, 
park,
stand, or store 
a 
mobile home, motor home, trailer,
camper, or watercraft on any Lot, including driveways,
except as provided in these Covenants.  ….
Exceptions would be the 2-week prep times and the 48
hours for loading and unloading.
Final
21
Rentals - Current Covenants
Covenants Section 18 currently provides:
Rental must be in accordance with single family nature
of Community.
Owner may rent out for any period of time.
Owner 
must provide the renter with a copy of the
Covenants and provide written notice to the Board
that they have done so. 
Owners are responsible for the renter’s adherence to
the Covenants.
Final
22
Rentals - Survey
Should we explore changing the covenants to impose
reasonable restrictions 
on
 short term rentals
, that is,
30 consecutive days or less to one tenant? 
Yes 68% (75 Responses)     No 32% (35 Responses)
Should we explore changing the Covenants to impose
reasonable restrictions 
on
 rentals
 
longer than 30
consecutive days
 to one tenant? 
Yes 62% (65 Responses)    No 38% (39 Responses)
Final
23
Rentals - Potential Restrictions
Potential restrictions
Duration of lease
With or without Legacy protection
Percentage of Lots that could be leased
With or without Legacy protection
You may vote for any of these restrictions or
none.
Final
24
Rentals – Potential Legacy Protection
Legacy – if we limit rentals, permit Lot Owners
who already are renting to continue.
Must provide copy of City of Lewes approved
license and notify Board that they are renting.
Legacy status would not convey with sale or
transfer of property; ends with transfer of
property.
Final
25
Rentals - First Potential Restriction
Duration
 – proposed options for minimum
duration
The minimum term of any rental shall be 31
days; 
OR
Should this be a different time frame?
Board
 
may consider exceptions
For rent/lease back when selling home
Extending lease for same tenant if needed
Final
26
Rentals - Second Potential Restriction
Maximum
 number of Lots within PV that can
be rented
10% (22 Lots) of the community (219 total)
can be rented.
If maximum is reached, new applicants will
be waitlisted until opening arises
Final
27
Potential additional requirements – for all
rentals
Proof of license with City must
 
be
provided to Board
Proof that Owner provided
Covenants to tenants, plus
addendum provided by Board with
highlights of community restrictions
Final
28
Enforcement
Survey did not ask about
enforcement.
Enforcement of Covenants was
raised in many comments from the
survey.
Final
29
Enforcement – Current Covenants
Current Covenants 19. 
Enforcement
 - summary
In the case of 
a violation of the Covenants:
First, must be 
negotiations
 to resolve the violation.
If that fails, Association or any other person owning the lands,
may bring 
legal action
 to prevent the violation.
The HOA shall recover attorney’s 
fees
, court costs, filing
expenses and miscellaneous costs and damages resulting from
any such violations or attempted violations.
Failure to enforce
 the Covenants is 
not a waiver
 of the right
to enforce later.
Final
30
Enforcement – Good Neighbor Policy
Final
In general, the HOA relies on each resident to act with
good behavior, with a sense of respect for the rights of
others.
It is also expected that neighbors make the effort to
get along with each other and to reasonably resolve
any disagreements independently of the HOA.
Nevertheless, the Lot Owner is responsible for the
behavior of themselves, anyone living in the home,
tenants, and any guests.
31
Enforcement – Good Neighbor Policy
Enforcement becomes a concern when a Lot Owner
puts their personal interest ahead of the community
and in violation of Covenants.
We now have low dues in part because:
Volunteer Board;
Not paying for management company;
So far, low need for legal fees to enforce.
Final
32
Enforcement in practice currently
If Lot Owner doesn’t comply with the Covenants,
then action may be taken:
Person may approach the violator, if they
choose.
Person may report the violation to Board via
email, including substantiation.
Board may notify Lot Owner, either by telephone
or in writing, about the issue.
Final
33
Enforcement in practice
At its discretion, the Board may initiate legal
action.
Other Lot Owners may initiate legal action.
Section 19.
Final
34
Questions and Comments
We will post this PowerPoint on the PV
member website
Lot Owners will have 
1 week until February
10, 2024 
to submit 
further comments
Submit comments to
committee@pilottownvillage.com
Final
35
Slide Note
Embed
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The Pilottown Village Community is holding a meeting on February 3, 2024, to discuss potential changes to the Covenants. The meeting agenda includes topics like noise, clotheslines, signs, and more. A committee has been formed to review the Covenants and draft changes based on community feedback. A survey conducted earlier received responses from lot owners regarding the proposed changes. The purpose of the meeting is to provide further information and gauge membership interest in the various options. Feedback and comments from lot owners are welcomed and will be considered in the drafting process. The final Covenants changes will be submitted to the membership for voting, likely at the Annual Meeting in April.


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  1. Pilottown Village Community Meeting regarding potential changes to the Covenants February 3, 2024 Final 1

  2. Agenda for this meeting 10:00 Introduction 10:10 Noise 10:15 Clothes lines 10:20 Signs 10:30 Motor Homes etc. 10:50 Rental 11:20 Enforcement 11:30 Questions 12:00 Close meeting Final 2

  3. Committee created to review Covenants, Bylaws Mardi Thompson, Chair Sue Robinson, Vice Chair Jeannie Prevosto Terry Weiss Barry Redmond Veronica O. Faust Kim Douglas Beth Polakoff John Riesch Linda Rathmanner Kelly Myers, Board Liaison Final 3

  4. Process Survey to gauge community interest Community meeting Committee will draft Covenants changes Will include things in Survey, some additional changes not big enough for Survey. Reorganize, clarify for ease of reading. Board review Attorney review Submit for voting Final 4

  5. Survey in December 2023/January 2024 Asked 8 questions regarding potential changes to Covenants. Received 122 responses out of 219 Lots. Final 5

  6. Purpose of this meeting Provide to the membership further information regarding potential changes to Covenants Gauge membership interest in the various options Final 6

  7. More Comments invited We will post this PowerPoint on the PV member website Lot Owners will have 1 week until February 10, 2024 to submit further comments Submit comments to committee@pilottownvillage.com The Committee will work on drafting actual Covenants changes Will submit to Board Will submit to the attorney for review and edits as needed Final 7

  8. Voting The Board will submit proposed Covenants changes to the Lot Owners for review. Voting at or around the Annual Meeting in April. For an amendment to pass, must have a majority in favor of the amendment. Final 8

  9. Noisy activities quiet hours Covenants, current section 16: Sunday quiet hours end at 11 am. Survey: Should we explore changing the HOA noise restrictions on Sunday morning from 11am to 9am? Yes: 62% (69 Responses) No 38% (43 Responses) Proposal: Change the Covenants to end quiet hours at 9am on Sunday. Final 9

  10. Clothes lines Current Covenants Section 16. (a) No laundry shall be dried outside of any structure. Allows drying of beach towels and swim suits in the rear yard. Allows air drying of linens, carpets, bedding, clothing etc. up to twice annually but for not more than one (1) day on each occasion, at the rear yard. No specific mention of clothes lines themselves Final 10

  11. Clothes lines - Survey Survey: Should we explore permitting collapsible clothes lines in rear yards used dawn to dusk, subject to architectural review? Yes 62.5% (63 Responses) No 37.5% (49 Responses) Final 11

  12. Clothes lines Potential Changes Laundry, clothing, bedding, and other fabrics may only be dried or aired in rear yards. Only during daylight hours. Only on weekdays. Clothes hanging devices such as lines, reels, poles, frames, and other devices must be approved by the Architectural Review Committee; and Stored out of sight when not in use. No change to current provisions regarding beach towels and swim suits. Final 12

  13. Signs Current Covenants 4(e)7 Highlights: No signs shall be other than small signs indicating the owner s names and street number and: (i) For Sale signs not larger than two feet by three feet; (ii) Small security signs provided to the homeowner by a security company; (iii) political signs related to an election, removed one day after the election. Final 13

  14. Signs Survey and Potential Change Survey: Explore using City Code? Yes 57% (64 responses) No 43% (49 responses) Change Covenants to read: Lot Owners shall ensure that the City Code section 197-67 regarding signs and the like is complied with, except that no sign may be more than 2 feet by 3 feet. Final 14

  15. Motor homes etc. - Allowing two weeks for prepping CURRENT COVENANT Section 15 (c): watercraftwill be allowed on the owner s driveway once a year for a two-week period during preparation for use and once a year for a two-week period during preparation for storage. Final 15

  16. Motor homes etc. Survey prep time Survey: Should we explore also allowing this two weeks for mobile homes, motor homes, trailers, and campers once a year for a two-week period during preparation for use at the beginning of the year prior to Memorial Day and once a year for a two-week period during preparation for storage after Labor Day. Yes 58% (67 responses) No 42% (49 responses) Final 16

  17. Motor homes etc. - Proposal re prep times Proposal: Change Covenants Section 15 (c) to include prep times for the other vehicles: mobile homes, motor homes, trailers, campers, andwatercraft will be allowed on the Lot Owner s driveway once a year for a two- week period during preparation for use at the beginning of the year prior to Memorial Day and once a year for a two-week period during preparation for storage after Labor Day. Final 17

  18. Motor homes etc. - Loading and Unloading Survey - Should we explore changing the Covenants to allow mobile homes, motor homes, trailers, campers, or watercraft to be on driveways for a period of 48 hours within a seven-day period only if actual loading or unloading of such mobile home motor home, trailer, camper, or watercraft is being performed? Final 18

  19. Motor homes etc. - Loading and Unloading Survey: Yes 70% (80 votes) No 30% (35 votes) Comments stressed need for enforcement. Proposal: Add to Covenants - Mobile homes, motor homes, trailers, campers, or watercraft may be on driveways for a total period of 48 hours within a seven-day period only if actual loading or unloading of such mobile home motor home, trailer, camper, or watercraft is being performed. Possibly add Must show that have other space where can actually store the Motor Home etc. Final 19

  20. Motor homes etc. Additional issue store a motor home etc. Current Covenants provides: 15(c) No mobile home, motor home, trailer, camper, or watercraft shall be stored on any lot, including driveways, or upon any street . We have seen questions about what stored means if the item is in the driveway. The City Code uses park, stand, or store as to such vehicles on City streets. Sec. 183-61. Final 20

  21. Motor homes etc. - stored Proposal: Change Covenants to the following sort of language: No Lot Owner may, or allow another person to, park, stand, or store a mobile home, motor home, trailer, camper, or watercraft on any Lot, including driveways, except as provided in these Covenants. . Exceptions would be the 2-week prep times and the 48 hours for loading and unloading. Final 21

  22. Rentals - Current Covenants Covenants Section 18 currently provides: Rental must be in accordance with single family nature of Community. Owner may rent out for any period of time. Owner must provide the renter with a copy of the Covenants and provide written notice to the Board that they have done so. Owners are responsible for the renter s adherence to the Covenants. Final 22

  23. Rentals - Survey Should we explore changing the covenants to impose reasonable restrictions on short term rentals, that is, 30 consecutive days or less to one tenant? Yes 68% (75 Responses) No 32% (35 Responses) Should we explore changing the Covenants to impose reasonable restrictions on rentalslonger than 30 consecutive days to one tenant? Yes 62% (65 Responses) No 38% (39 Responses) Final 23

  24. Rentals - Potential Restrictions Potential restrictions Duration of lease With or without Legacy protection Percentage of Lots that could be leased With or without Legacy protection You may vote for any of these restrictions or none. Final 24

  25. Rentals Potential Legacy Protection Legacy if we limit rentals, permit Lot Owners who already are renting to continue. Must provide copy of City of Lewes approved license and notify Board that they are renting. Legacy status would not convey with sale or transfer of property; ends with transfer of property. Final 25

  26. Rentals - First Potential Restriction Duration proposed options for minimum duration The minimum term of any rental shall be 31 days; OR Should this be a different time frame? Board may consider exceptions For rent/lease back when selling home Extending lease for same tenant if needed Final 26

  27. Rentals - Second Potential Restriction Maximum number of Lots within PV that can be rented 10% (22 Lots) of the community (219 total) can be rented. If maximum is reached, new applicants will be waitlisted until opening arises Final 27

  28. Potential additional requirements for all rentals Proof of license with City must be provided to Board Proof that Owner provided Covenants to tenants, plus addendum provided by Board with highlights of community restrictions Final 28

  29. Enforcement Survey did not ask about enforcement. Enforcement of Covenants was raised in many comments from the survey. Final 29

  30. Enforcement Current Covenants Current Covenants 19. Enforcement - summary In the case of a violation of the Covenants: First, must be negotiations to resolve the violation. If that fails, Association or any other person owning the lands, may bring legal action to prevent the violation. The HOA shall recover attorney s fees, court costs, filing expenses and miscellaneous costs and damages resulting from any such violations or attempted violations. Failure to enforce the Covenants is not a waiver of the right to enforce later. Final 30

  31. Enforcement Good Neighbor Policy In general, the HOA relies on each resident to act with good behavior, with a sense of respect for the rights of others. It is also expected that neighbors make the effort to get along with each other and to reasonably resolve any disagreements independently of the HOA. Nevertheless, the Lot Owner is responsible for the behavior of themselves, anyone living in the home, tenants, and any guests. Final 31

  32. Enforcement Good Neighbor Policy Enforcement becomes a concern when a Lot Owner puts their personal interest ahead of the community and in violation of Covenants. We now have low dues in part because: Volunteer Board; Not paying for management company; So far, low need for legal fees to enforce. Final 32

  33. Enforcement in practice currently If Lot Owner doesn t comply with the Covenants, then action may be taken: Person may approach the violator, if they choose. Person may report the violation to Board via email, including substantiation. Board may notify Lot Owner, either by telephone or in writing, about the issue. Final 33

  34. Enforcement in practice At its discretion, the Board may initiate legal action. Other Lot Owners may initiate legal action. Section 19. Final 34

  35. Questions and Comments We will post this PowerPoint on the PV member website Lot Owners will have 1 week until February 10, 2024 to submit further comments Submit comments to committee@pilottownvillage.com Final 35

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