Restructuring and Partnership Forums in NHS Grampian Facilities Directorate
NHS Grampian's Facilities Directorate is undergoing senior management restructuring, with a focus on enhancing effectiveness and sustainability. The implementation of Partnership Forums, starting with Soft Facilities areas, aims to involve staff in decision-making processes. Ongoing consultations, stakeholder engagement, and a review process ensure transparency and fairness in the organizational change. The initiative includes regular meetings and formal briefings to drive continuous service improvement and accountability.
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NHS Grampian - staff heavily involved in the Facilities Directorate Senior Management Restructure, looking at various structures and deciding which one would work best including finding alternative structures. One of the changes has been the formulation of a Partnership Forum for areas in Soft Facilities. Looking to introduce Partnership Forums into every service area.
FACILITIES DIRECTORATE SENIOR MANAGEMENT RESTRUCTURE 1. 1. Involved in discussions Involved in discussions NHS Grampian NHS Grampian staff heavily involved in the Facilities Directorate Senior Management Restructure, looking at various structures and Directorate Senior Management Restructure, looking at various structures and deciding which one would work best including finding alternative structures. deciding which one would work best including finding alternative structures. staff heavily involved in the Facilities Either through arranged meetings or email correspondence and updates, there Either through arranged meetings or email correspondence and updates, there was an open consultation on shaping the future senior management structure. was an open consultation on shaping the future senior management structure. Various options were discussed with the group until such times as a structure that Various options were discussed with the group until such times as a structure that was safe, effective and person centred was put forward for agreement, but was safe, effective and person centred was put forward for agreement, but importantly affordable and sustainable. We are also currently undertaking a importantly affordable and sustainable. We are also currently undertaking a service design which is formally being reviewed via a group involving service design which is formally being reviewed via a group involving staff/manager reps from each of the areas affected, but also staff side rep, staff/manager reps from each of the areas affected, but also staff side rep, unions reps and HR. These meetings are held fortnightly, with a formal briefing at unions reps and HR. These meetings are held fortnightly, with a formal briefing at the first meeting, followed by a proposed structure for consultation. We are now in the first meeting, followed by a proposed structure for consultation. We are now in the position of having a final agreed structure with next steps to write job the position of having a final agreed structure with next steps to write job descriptions for changed posts for review/grading, then apply the Organisational descriptions for changed posts for review/grading, then apply the Organisational Change Policy to ensure there is a fair, transparent and equitable process to fully Change Policy to ensure there is a fair, transparent and equitable process to fully implement the change. As part of continuous service improvement lifecycle, we implement the change. As part of continuous service improvement lifecycle, we have agreed to have a review 6 months after new structure is in place. have agreed to have a review 6 months after new structure is in place.
2. 2. One of the changes has been the formulation of a Partnership Forum for areas in One of the changes has been the formulation of a Partnership Forum for areas in Soft Facilities. Soft Facilities. Across Facilities, we have a number of forums for partnership working. There is an Across Facilities, we have a number of forums for partnership working. There is an overall Facilities Partnership Group, with Hard and Soft Facilities Management overall Facilities Partnership Group, with Hard and Soft Facilities Management groups for each of the specialist areas. Some of the groups are well established groups for each of the specialist areas. Some of the groups are well established and working well, whilst others are in their infancy, but will improve in time to and working well, whilst others are in their infancy, but will improve in time to build the trust and cooperation of open partnership working. build the trust and cooperation of open partnership working. 3. 3. Looking to introduce Partnership Forums into every service area. Please provide Looking to introduce Partnership Forums into every service area. Please provide any relevant information including a key contact. any relevant information including a key contact. The Deputy General Manager and Facilities Staff Side Partnership Rep in 2014 have The Deputy General Manager and Facilities Staff Side Partnership Rep in 2014 have jointly attended most of the partnership groups and remaining planned over the jointly attended most of the partnership groups and remaining planned over the next few months to promote the importance of the Staff Governance Standard. next few months to promote the importance of the Staff Governance Standard. There are a number of areas of good practice with groups that meet regularly, are There are a number of areas of good practice with groups that meet regularly, are well attended by staff, trade unions and management, covering Maintenance and well attended by staff, trade unions and management, covering Maintenance and Technical Services, Porters, Linen and Laundry, Decontamination, Transport, Technical Services, Porters, Linen and Laundry, Decontamination, Transport, Domestics and Catering. Domestics and Catering.
KEY CONTACTS Maintenance and Technical Services Maintenance and Technical Services Graham Graham Mutch Mutch graham.mutch@nhs.net graham.mutch@nhs.net Porters Porters Ted Reid ted.reid@nhs.net Ted Reid ted.reid@nhs.net Linen and Laundry Linen and Laundry Linda Paterson linda.patterson2@nhs.net Linda Paterson linda.patterson2@nhs.net Decontamination Decontamination Jackie Jackie Mcconnachie Mcconnachie j.mcconnachie@nhs.net and Jamie McAllister (jamie.mcallister@nhs.net j.mcconnachie@nhs.net and Jamie McAllister (jamie.mcallister@nhs.net Transport Transport Karen Campbell Karen Campbell- -Grey Karen karen.campbell Grey Karen karen.campbell- -grey@nhs.net grey@nhs.net Domestics Domestics Andrea Taylor ataylor18@nhs.net Andrea Taylor ataylor18@nhs.net Catering Catering Elinor Elinor McCann elinor.mccann@nhs.net McCann elinor.mccann@nhs.net
