Keystone Exams Precodes Overview and Submission Guidelines

Keystone Exams require accurate data submission to PIMS, including student enrollment and testing information. Learn about who should test, data submission deadlines, and steps for uploading data error-free. Internal snapshots play a crucial role in this process to ensure compliance and accountability. Make sure to follow the guidelines provided in this detailed overview.

• Keystone Exams
• PIMS submission
• Data accuracy
• Testing guidelines
• Internal snapshots

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1. Precodes for the Keystone Exams Quick Tips

2. Keystone Exams- Precodes Who Submits Data to PIMS? Must Submit Data to PIMS Keystone- specific Course Educating LEA 2

3. Keystone Exams- Precodes Who Should Test? Federal Requirement Students must test once in high school in all three Keystone Exams Grade 11 is the Accountability year Pennsylvania s compliance uses the Keystone Exams (and PASA Grade 11) Students must test if enrolled in a Keystone Course. The LEA identifies Keystone courses Keystone Exams Three Keystone Exams are one of the Pathways to High School Graduation (Act 158) : Algebra 1, Biology and Literature Projected to be a part of the graduation requirement with the graduating class of 2022 3

4. Keystone Exams- Precodes Upload students in grades 3-12 who are taking a Keystone exam in this internal snapshot Update templates for Student and School Enrollment Collection Window 6 Update appropriate Keystone exam student template fields: Field 214: Winter, Field 215: Spring, Field 216: Summer. Ensure that data passes the Data Quality Engine (DQE) checks. Update and pass DQE checks Verify successful data submission by running the pre- snapshot verification reports. Upload data without errors to PIMS Production by 12:00 p.m. (noon) on the internal snapshot date. There will be no extensions. Run reports and upload to PIMS 4

5. Keystone Exams- Precodes Internal Snapshot Overview LEAs submit accurate data by 12:00 p.m. in Collection window 6 on internal snapshot date PIMS Locked Down after 12:00 p.m. on internal snapshot date PIMS Available after the Internal Snapshot is taken. LEAs upload templates and ensure that data passes the DQE checks PDE sends a reminder to LEAs informing them of the upcoming internal snapshot due date PDE generates internal snapshot. No changes can be made after this time! LEAs use pre- snapshot reports to ensure data accuracy. 5

6. Keystone Exams- Precodes Internal Snapshot Details Student Demographics School Enrollment First Name Last Name Birthdate PAsecureID Grade 6

7. Keystone Exams- Precodes Student Name Numbers, dashes and apostrophes are the only special characters accepted in the students name. School Enrollment Template Entry and withdrawal dates Entry an withdrawal codes Entry and withdrawal grades 7

8. Keystone Exams- Precodes Student Template- Keystone Assessment Field 214 (Winter) , 215 (Spring) , and 216 (Summer): Enter Y if student is taking the Keystone Exam(s) and needs a precode label Enter N if the student is not taking the Keystone Exam(s) and does not need a precode label Enter O for Online testers. These students will appear in the precode file to the testing vendor and can be added to test session. Intermediate Unit (IU) Classroom in a District Building The IU classroom in a district building is responsible for uploading its students data and must use the IU s labels or hand bubble booklets. It s important that the IU labels bubble the student s correct district of residence. The district of residence may not always be the AUN where the student is being educated; it should be the AUN of the sending district of residence. 8

9. Keystone Exams- Precodes Student Template Subgroups Field 38: Special Education Field 41: English learner (EL) Field 88: Economically disadvantaged Field 27: Race/Ethnicity subgroups Full Academic Year Field 109: State Entry Date Field 99: LEA Entry Date Field 98: School Entry Date These dates cannot be a future date. State <= LEA <= School Attribution Field 117: District Code of Residence (Appendix N) Students designated as 1305/1306 without known district use 999999999. Field 165: Location Code of Residence If the District of Residence does not have a school within the student s grade level, use 0000. 9

10. Keystone Exams- Precodes Business Rules A student s PAsecureID must be reported to the testing vendor by only one LEA. When more than one LEA reports a student in the internal snapshot, the following rules will be applied to deduplicate the students: If the student is reported at The record submitted by one or more occupational CTC and an LEA of any other type, the other LEA will be used. one comprehensive CTC and a school district (SD)/charter school (CS), the comprehensive CTC will be used. one IU and one or more other LEA types, the IU will be used. one CS and one or more SDs, the CS will be used. 10

11. Keystone Exams- Precodes Business Rules (continued) A student s PAsecureID must be reported to the testing vendor by only one LEA. When more than one LEA reports a student in the internal snapshot, the following rules will be applied to deduplicate the students: If the student is reported at The record submitted by one approved private school and one or more SDs/CSs/CTCs, the approved private school will be used. one private residential rehabilitation institution and one or more LEAs, the private residential rehabilitation institution will be used. multiple school districts, If field 1 = field 217, that LEA s record will be used. If both LEA s have field 1 = field 217, then the district with the latest LEA entry date will be used. multiple charter schools, If field 1 = field 217, that LEA s record will be used. If both LEA s have field 1 = field 217, then the charter school with the latest LEA entry date will be used. 11

12. Keystone Exams- Precodes How PIMS Data Affects Precode Labels Data Collection for the Keystone Accountability Reporting Precodes Winter Keystone Exams Cognos Presnapshot Reports Public Folders > eScholar Framework for Cognos - Production > PSSA/Keystone > Presnap Cognos Snapshot Reports Public Folders Public Folders > eScholar Framework for Cognos - Production > PSSA/Keystone > Snapshot eScholar Framework for Cognos - Production PSSA/Keystone Dates needed to run PIMS reports Please reference the Elementary/Secondary Data collection calendar for prior year and current year dates to utilize when running any Presnap or Snapshot report. 12

13. Keystone Exams- Precodes Resources: Division of Assessment and Accountability: www.education.pa.gov/pas www.education.pa.gov/pas https://www.education.pa.gov/K-12/ESSA/FutureReady Future Ready PA Index: https://www.education.pa.gov/K-12/ESSA/FutureReady https://www.education.pa.gov/DataAndReporting/PIMS Pennsylvania Information Management System (PIMS): https://www.education.pa.gov/DataAndReporting/PIMS 13

14. Keystone Exams- Precodes Contact Information Division of Assessment and Accountability: Ra-pas@pa.gov Ra-pas@pa.gov PIMS Application Support Desk 800-661-2423 Office of Data Quality ra-DDQDataCollection@pa.gov ra-DDQDataCollection@pa.gov 14

15. For more information on Keystone Exams-Precodes please visit PDEs website at www.education.pa.gov. The mission of the Department of Education is to ensure that every learner has access to a world-class education system that academically prepares children and adults to succeed as productive citizens. Further, the Department seeks to establish a culture that is committed to improving opportunities throughout the commonwealth by ensuring that technical support, resources, and optimal learning environments are available for all students, whether children or adults. 15