Comprehensive Overview of CRLMS for Construction Management
Explore the journey of CRLMS development, key functionalities, user guides, MnDOT involvement, project management aspects, and electronic submission processes for bidders/quoters. Meet the team behind the system and delve into the history and benefits of this robust construction management solution.
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Presented by: Charles Groshens
Welcome and Introductions Handouts History Functionality/System Requirements/Benefits Live Demo CRL (CRLMS) Payrolls CRL (CRLMS) Bidder/Quoters CRL (CRLMS) Subcontractor Payments Questions/Wrap-up
Charlie Groshens David Kovala Nicole Madison Jim Mulhern Carol Segl Todd Bergland Yosef Teferi Greg Hruby Kris Anderson Ashanti Payne Info Tech Shirley Daugherty - System Specialist Douglas Bell Business Analyst Ward Zerbe Account Management
CRLMS Non-Agency Users Guides Getting Started Bidder Quoters Subcontractor Payments Contract Vendor Payrolls
MnDOT developed based on our requirements Payroll Workflow wT CRLMS for Contractor Subcontractor Roll At MNDOT Trnsport Payroll XML guide wT CRLMS Sub Contractor Entering Payroll Manually wT CRLMS Navigation Guide for Contractor Subcontractor Role At MNDOT Payroll Spreadsheet Conversion Tool
2003 MnDOT researched development of a new internal Civil Rights Program. 2004 MnDOT started working with AASHTO 2005 AASHTO formed a 12-state development team for CRLMS using the MnDOT model. CRLMS became one of several web-Modules (Precon, CRLMS, Construction & Materials) Mn/DOT subject experts have been actively involved 2009 Mn/DOT started Beta testing several iterations Seven additional agencies have requested evaluation copies
Project Management Manage agency s internal construction contract management program Civil Rights Management Manage all aspects of internal and external civil rights: DBE goals, TGB/VETs goals, and OJT goals Contract Clearance and Good Faith Efforts Labor Compliance Monitoring and Verification State and Federal Payroll Requirements Payroll Entry Processes Reviewing and Signing Payrolls Agency Review of Payrolls
Electronic Bidders/Quoters Submission Contract Clearance and Good Faith Efforts All the Quoters by Proposal Prompt Payment Monitoring and Verification Prime payment made to Subcontractors Subcontractors verify receipt of payments Subcontractors submit payments made to next tier Subcontractors
Manages the Federal/State Civil Rights & Labor Reporting Requirements CRL will replace Workforce Information Tracking Initiative (WITI) for the collection of employment information
No cost to access the system or receive a Login-ID Web based Windows 7 or Windows XP Internet Explorer 8 (required) Internet Explorer 9 (recommended)
Apparent Low Bidder will receive access from OCR Prime and Subcontractors assigned login names and passwords by MnDOT Contractors will only have access to projects authorized by MnDOT
Three ways to enter payrolls Manual Entry Spreadsheet Conversion Tool XML File Data Import
MnDOT is currently setting up an external support network for all contractors MnDOT office managers will be trained on payroll exceptions MnDOT will provide email and telephone support for all contractors routed to the business experts
Benefits Benefits Reduce administrative workload Provides faster, easier, and accurate way to meet government reporting requirements Confirmation of received data and verification
Allows electronic filing of contractor payrolls and subcontractors payments Electronic signing of Documents Prime contractor review and approval of entered subcontractor payrolls Reduction in the need for paper forms (printing, filing, long-term storage, and mailing)
St Croix Crossing project: First MnDOT projects (Pilot) to require CRL (CRLMS) 6 Projects Design/Build (Hwy 36 Approach way) Design/Bid/Build (Foundation & Deck Contracts) State funds only (Overlook project) Federal & State funded connector projects near Hwy 36 Contract specifications included in project documents MnDOT will go live with all contracts Advertised for bid after July 1, 2013
All Contractors working on our project will need to complete/submit a MnDOT Vendor form (next Slide) http://www.dot.state.mn.us/const/labor/forms.html This includes: All trucking entities subject to the contract labor provisions Suppliers that would be part of the Apparent Low Bidder s Bidders/Quoters list for Good Faith Efforts In order to complete the form the vendor will need to obtain a SWIFT Id. https://supplier.swift.state.mn.us/psp/fmssupap/SUPPLIER/ERP/h/?tab=SUP_GUEST It can take up to 4 days to get the official SWIFT Id
(02/2012) (MnDOT) Minnesota Contractor/Vendor Form Department of Transportation Instructions If a Contractor/Vendor is new or needing to update current Company information, please complete this form to its fullest and submit it to: MnDOT Labor Compliance Unit, Mail Stop 650, 395 John Ireland Blvd., St. Paul, MN 55155-1899. If a response cannot be provided, please mark n/a in the space provided. Questions regarding this form can be directed to the Office of Construction and Innovative Contracting at 651-366-4209. REQUIRED: State of Minnesota SWIFT VENDOR ID Number The State of Minnesota requires all vendors working on a MnDOT project to register and obtain a new SWIFT Vendor ID (https://supplier.swift.state.mn.us/psp/fmssupap/SUPPLIER/ERP/h/?tab=SUP_GUEST). Contractor/Vendor Status: New Contractor Vendor Existing Contractor/Vendor - MnDOT Vendor ID: Contractor/Vendor Type: (Check all that apply) Corporation LLC Sole Proprietor Joint Venture Partnership Contractor/Vendor Identification Numbers: Federal Tax ID Number: MN State Tax ID Number: SWIFT VENDOR ID (instructions to acquire above): Contractor/Vendor Demographics: Company Full Legal Name: Doing Business As (if different): Street Address 1: Post Office Box Number: City: State: Zip Code: Post Office Box Zip Code: County: Telephone Number: Fax Number: Company E-Mail Address: Company Website Address: State of Incorporation: Contractor/Vendor Officers & Email Addresses: (* = Required) Owner(s): Email Address: Partners: Email Address: Chief Executive Officer: Email Address: Chief Financial Officer: Email Address: President: Email Address: Vice President(s): Email Address: Treasure: Email Address: *Payroll Manager: *Email Address: *Payroll Manager (2): *Email Address: Other (Name & Title): Email Address: Form Submitted By: Phone Number: Date:
The following slide contains the dates, times, and registration information for the free training You can also visit the LCU website for additional LCU training and Labor Compliance Information http://www.dot.state.mn.us/const/labor/index.html
Audience: Contractors: Payroll Administrators, IT Professionals, as well as Managers Friday, March 22, MnDOT Arden Hills, 7:30am registration, 8:00am-12:00pm training Friday, March 22, MnDOT Arden Hills, 12:30pm registration, 1:00pm-5:00pm training Friday, March 29, MnDOT Arden Hills, 7:30am registration, 8:00am-12:00pm training Friday, March 29, MnDOT Arden Hills, 12:30pm registration, 1:00pm-5:00pm training Wednesday, April 10, MnDOT Mankato, 7:30am registration, 8:00am-12:00pm training Wednesday, April 10, MnDOT Mankato, 12:30pm registration, 1:00pm-5:00pm training Thursday, April 11, MnDOT Mankato, 7:30am registration, 8:00am-12:00pm training Thursday, April 11, MnDOT Mankato, 12:30pm registration, 1:00pm-5:00pm training Monday, April 15, MnDOT Arden Hills, 7:30am registration, 8:00am-12:00pm training Class Fee: No fee to attend. Registration: Registration questions, call Carol at 651-366-4230. Registration Form: http://www.dot.state.mn.us/const/labor/documents/crlmstrainingforcontractors.pdf
MnDOT Labor Compliance Unit (LCU) Site: http://www.dot.state.mn.us/const/labor/ MnDOT LCU Forms (Vendor Form): http://www.dot.state.mn.us/const/labor/forms.html MnDOT LCU CRLMS (Excel Payroll Spreadsheet): http://www.dot.state.mn.us/const/labor/CRLMS.html InfoTech Cloverleaf: CRL Payroll Spreadsheet Converter Tool https://xml.cloverleaf.net/spreadsheet/ Contractor Payroll System XML Resource Kit https://xml.cloverleaf.net/resourcekit/
