Guidelines for Facilitation of Job Order Salaries in City Government
This guideline provides policies and procedures for the payment of job order salaries in the Administrative Offices of the City Government of General Santos. It covers the definition of terms, guidelines for hiring job order workers, and necessary documentary requirements for processing payments. JO workers are engaged on a contract basis and are not considered regular government employees, hence not entitled to the same benefits. The document also references statutory and regulatory requirements for compliance.
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Guideline Administrative Functions - Finance Facilitation of Payment of Job Order Salaries GSC - GL - FIN - 002 0 October 1,2021 Document Code Revision Status Date Effective
Facilitation of Payment of Job Order Salaries Guideline General Process Information A. Purpose: This guideline is intended to provide guidance on policies related to officials and employees of the City Government of General Santos city. B. Coverage of the Guideline: This guideline applies to all Administrative Offices of the City Government. C. Reference, As Applicable: Applicable Statutory and Regulatory Requirements in the Facilitation of Payment of Job Order Salaries 1. Joint Circular Commission on Audit, Department of Budget and Management No. 2 series of 2020 dated October 20, 2020, RE: Updated Rules and Regulations Governing Contract of Service (COS) and Job Order (JO) Workers in the Government Page 2 Commitment Openness To Change Godliness Service Excellence Teamwork
Guideline Facilitation of Payment of Job Order Salaries D. Guideline on Facilitation of Payment of Job Order Salaries Definition of Terms: Contract of Service refers to the engagement of the services of an individual, private firm, other government agency, non-governmental agency or international organization, learning service provider or expert to undertake special project or job within a specific period. Job Order refers to the agreement between the government agency and contractor or service provider duly-registered and recognized by authorized government agencies to provide services such as janitorial, security, consultancy, and other support services. technical 3 Page
Guideline Facilitation of Payment of Job Order Salaries D. Guideline on Facilitation of Payment of Job Order Salaries Specific Guidelines in Hiring a Job Order Workers in the Government 1. The services of a JO worker is either paid according to an agreed contract amount for the piece of work or on a daily basis. 2. Contracting the services of JO workers shall be subject to pertinent budgeting, accounting and auditing rules and regulations. 3. The services of JO workers are not covered by Civil Service laws, rules and regulations, thus, not as government service. They do not enjoy the benefits being received by government employees such as leave, Personnel Economic Relief Allowance, Representation and Transportation Allowances, and other bonuses and incentives. 4. JO workers should not be designated to positions exercising control or supervision over regular and career employees. 5. The payment of services shall be charged against the MOOE in the approved agency budget. creditable 4 Page
Guideline Facilitation of Payment of Job Order Salaries D. Guideline on Facilitation of Payment of Job Order Salaries What are the documentary requirements: 1. Obligation Request or Fund Allotment Request if Trust Fund/Trust Liabilities 2. Approved Payroll Jacket 3. Bank Transmittal for NTHP 4. DTR 5. BIR Remittance 6. HDMF Remittance 5 Page
Guideline Facilitation of Payment of Job Order Salaries D. Guideline on Facilitation of Payment of Job Order Salaries Payment Processing for Job Order and Contract of Service Salaries 1. Request and receive HR for draft Daily Time Record (DTR) 2. Collects IPTAS, CMO Memo and Shift Schedule from Job Orders (JOs) or Contract of Service (COS) 3. Encode IPTAS and OB (CMO Memo) in HR System 4. Request and receive HR for the final Daily Time Record (DTR) 5. To be given to Job Orders (JOs) or Contract of Service (COS) for signature attaching their accomplishment report duly signed by their respective Department Chief. 6. A payroll Clerk shall receive the documents from the Job Orders (JOs) or Contract of Service (COS). The Payroll clerk shall sums up total number of days deducted by lates in minutes and will enroll in the Payroll Jacket.The Payroll Clerk shall also deduct the JO/COS Pag-ibig monthly contribution. 7. The Payroll Clerk shall attach all necessary documents (i.e IPTAS, CMO Memo, DTR & Accomplishment Report, Contract) and prepare a Bank Transmittal (5 copies) 8. Encode payroll data (net earnings for the period) into the DBP Program and to OPDATS (City Accounting System) according to PPA 9. Attach OBR and Tracer Slip for Department Heads signature. 10. File according to Tracer Slip order 11. Submit to City Budget Office for Fund Control which after the City Budget shall forward to the City Accountant s Office for pre-audit. 12. Once approve by the CBO and CAO, the office shall email the Cash Division he Net Earning s data as encoded in the DBP Program. 13. It shall be transmitted to the CTO Toru to City Mayor Office for signature 14. After signature it shall be transmitted to CTO Cash who will prepare bank transmittal and allotment device 15. To be submitted to the City Admin for signature after which be transmitted back to CTO Cash for endorsement to Bank (DBP) together with email advice. 6 Page
Guideline Facilitation of Payment of Job Order Salaries Author, Review, Approval Author, Review & Approval Author/s 1. Armando A. Cunanan 4. Lily Dawn E. Fulguerinas 2. Nenita L. Alano 5. Rudy M. Mariscal 3. Josephine E. Dili 6. Jose Kevin Sienes Reviewed By: DR. LEONARD V. FLORES, CESE, EnP City Quality Management Representative Approved By: RONNEL C. RIVERA City Mayor 7 Page
