Challenges and Strategies in CIRDA Procurement Process

CIRDA's procurement philosophy focuses on addressing challenges like lack of technical capacity, narrow focus on spending speed, and equipment with limited implementation capacity. Their support goals include regional consistency, increased purchasing power, and minimizing operational risk through system innovation. Current status involves national procurements and Long Term Agreements for both traditional and comprehensive early warning systems. The traditional system needs enhancements for quality control, radar proxy, and storm forecasts. On the other hand, a comprehensive Early Warning System supports monitoring and forecasting operations across different time scales after technical specification development by CIRDA's team.

• Procurement
• Challenges
• Strategies
• CIRDA
• Early Warning

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1. CIRDA Procurement Philosophy leading to Plans and Strategies John T. Snow CTA on Meteorology UNDP-CIRDA. August 2015 After Jeremy Usher June 2015

2. Typical Procurement Challenges 1. Lack of capacity to independently provide neutral technical specifications (vendor control) 2. Lack of technical capacity within procurement offices to connect requests with project outcomes and outputs ( ATM machine ) 3. Too narrow a focus on speed/spending money rather than ultimate project goals 4. Equipment purchased with little or no implementation capacity (unopened boxes) 5. Narrow focus on hardware/AWS, with little view toward ultimate system use or data integration users impact on

3. CIRDA Procurement Support Goals 1. Maximize to extent possible regional, programmatic consistency 2. Increase purchasing power and obtain economies of scale 3. Enable ease of procurement execution 4. Enable the acquisition of comprehensive solutions, while allowing for the acquisition of individual solution components where appropriate 5. Minimize operational risk through the acquisition of functional end-to-end systems Primary focus is on system innovation for EWS and climate monitoring, not refurbishment/repair, airfield operations, etc 6. Focus to date is meteorology; hydrology focus coming soon

4. Current Status of Procurements 1. As advisory service, not informed of all national activities 2. Several national procurements completed or underway 3. Two procurement modalities Long Term Agreements (LTAs) i. Traditional Synoptic and Climate Monitoring AWS ii. Comprehensive/End-to-End Innovative Early Warning and Climate Monitoring System

5. i. Traditional Synoptic and Climate Monitoring AWS Utilizes a previously existing LTA established with Adcon by WFP PSO formally enabled access for UNDP CIRDA Provides a traditional AWS assembled from discrete instruments Initial access by Zambia, Burkina Faso, then Uganda (?), Shortcomings relative to solutions in the new LTAs that are in development does not provide for built in quality control for the data, a national scale radar proxy using lightning data, storm warnings or nowcasts, or forecasts of the movement of severe weather

6. ii. A comprehensive Early Warning System (EWS) solution supporting monitoring, forecast operations across multiple time scales (now; near future; medium range) Six months of technical specification development by CIRDA technical team, based on observations and prior procurement efforts International RFP led by PSO to create LTA(s)

7. ii. A comprehensive Early Warning System (EWS) solution supporting monitoring, forecast operations across multiple time scales (now; near future; medium range) Components: 1. Current Conditions Network (AWS) 2. Nowcasting system using lightning detection technology 3. Forecasting Solution providing 10-day city forecasts 4. Data Alerting and Visualization System to provide NMHS and the public with early warning messages from components 1-3 5. Implementation Services 6. Ongoing maintenance and operational services

8. Global Data and Model Output Observations and Measurements Analysis/Assimilation/ Modeling QA/QC Product Generation Archive Climatology Last Mile translation Product V&V Users