Duke Postdoctoral Working Conditions & Diversity, Equity, and Inclusion Survey Analysis
A survey conducted by Duke University Postdoctoral Association to assess the working conditions, diversity, equity, and inclusion aspects among current Duke postdocs. The survey aims to analyze data through descriptive statistics, prevalence ratios, and qualitative content/thematic analysis. The results will be compiled into an analysis report for distribution within the Duke community. Volunteers are welcomed to participate in data analysis under the guidance of Dr. Marhiah C. Montoya, the Diversity Chair at DUPA.
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DUPA Postdoctoral Working Conditions & Diversity, Equity, and Inclusion Survey This survey is not intended for research purposes. All the responses to this survey will be completely confidential and unidentifiable. The results from this survey will not be published in a scientific manuscript. The results from this survey will be compiled in an analysis report and distributed to all current Duke Postdocs, posted on the DUPA website, and sent to Duke Offices. This survey was created by the Duke University Postdoctoral Association Diversity Chair, Dr. Marhiah C. Montoya, PhD Data collected in this survey is only accessible by Dr. Marhiah C. Montoya until a postdoctoral analysis team is assembled. If any current Duke Postdoc has experience with this type of data analysis and would like to volunteer to help perform the analysis, please email marhiah.montoya@duke.edu August 2021
Survey Components & Analysis Plan List of the research questions How do postdocs describe their working environment and working conditions? What are postdoctoral needs and interests regarding diversity, equity, and inclusion? What are the barriers to DUPA participation? Source of data Results from Cross-Sectional Descriptive RedCap Survey Sample population (inclusion criteria) Current Duke University Postdocs Type of study Observational, Cross-Sectional How data will be manipulated Software SAS or R Variable Creation Cumulative Number of Underrepresented Attributes for Each Respondent (Quantitative, Discrete) Cumulative Number of Question 14 Yes Responses for Each Respondent (Quantitative, Discrete) How to deal with missing values Partial data will be used in analysis Stratification variables Demographic data How variables will be analyzed Free Response Paragraph Variable Text - Qualitative Content/Thematic Analysis. Content analysis will classify words/phrases within the texts into categories based on a coding scheme/frequency counts. Thematic analysis will identify concepts, relationships and patterns from texts as themes. Other Variables Appropriate descriptive statistics and statistical significance tests
Survey Components & Analysis Plan Order of analysis Descriptive statistics in frequency distributions and percent Two-way tables, stratified analysis (demographic variables) Prevalence Ratio, Prevalence Odds Ratios Statistical Significance Tests Qualitative Content/Thematic Analysis Table shells to be used in analysis/final report (List is not complete/final) 1. Frequency Distribution of Population Demographic Characteristics (Number and Percent) 2. Frequency Distribution of Question Responses (Number and Percent) 3. Frequency Distribution by Demographic Characteristics, Question Responses 4. Two-by-Two Tables 5. Stratified Analysis 6. Qualitative Analysis Results Sources of Bias Sampling /Non-Response Bias Measurement Bias Data Analysis Personnel (would like to recruit an administrative or faculty volunteer) Postdoctoral Volunteers Marhiah C. Montoya, PhD (if others would like to volunteer to analyze these data in my place, I welcome it) Other postdoctoral analysis personnel volunteers TBD (email marhiah.montoya@duke.edu if you are interested in volunteering)
DUPA Postdoctoral Working Conditions & DEI Survey Survey Introduction The Duke University Postdoc Association (DUPA) is making Diversity, Equity, and Inclusion (DEI) a priority to ensure postdocs have an accepting and supportive environment to contribute to their career growth and improve research conducted at Duke and beyond. It is DUPA s goal to support, include, celebrate, and amplify voices of persons from all countries, cultures, ability statuses, and those part of the LGBTQIA+ community. This survey has been designed by Dr. Marhiah C. Montoya, a current Duke Postdoctoral Scholar and DUPA Diversity Chair. This survey is not intended for research purposes. The raw data will remain in the hands of Duke postdocs. The analysis will be performed by Duke postdocs. The survey analysis report (deidentified), will be distributed to all postdocs and posted on the DUPA website. In addition, the survey analysis report will also be distributed to the Duke Offices. The results will be used to inform DUPA how to advocate for postdocs and what improvements/services are needed to improve the research environment and postdoctoral training here at Duke. This survey is being conducted for three reasons: 1.) To identify professional and social well-being of postdocs and gain input from postdocs about the changes Duke and DUPA should make to improve our research culture and environment. 2.) To describe the diversity of DUPA participants/non-participants and identify ways to improve engagement. 3.) To identify postdoc social, research, and training needs regarding diversity, equity, and inclusion. Your participation is voluntary, your responses are anonymous, and only collective findings will be reported. The data you provide is completely confidential. To ensure anonymity, when there are fewer than five (5) respondents in any potentially identifying category, responses will be reported in aggregate to protect identity. If you have questions about this survey or are interested in contributing to DUPA Diversity efforts, please contact Marhiah Montoya, Ph.D. at Marhiah.Montoya@duke.edu Thank you for sharing your feedback to improve the postdoctoral experience at Duke. Your opinion counts, your well-being matters.
Demographics Postdoctoral Status & Attributes Demographic identifiers may be combined to maintain confidentiality Question Answer Choices 1) What is your current postdoctoral appointment? Postdoctoral Associate Postdoctoral Scholar Research Associate Senior Other Postdoctoral-Level Person (i.e. visiting scholar, etc.) 2) How long have you been a Postdoc at Duke? Less than 6 Months 6 Months to 1 year 1 - 2 years 2 - 3 years 3 - 4 years 4 5 years Greater than 5 years 3) What is your sex/gender? (Select all that apply) Do not wish to answer Male Female Cisgender Transgender Genderfluid Genderqueer Gender-neutral Non-Binary Agender Another gender not listed above 4) What is your current age (years)? Do not wish to answer < 25 25 29 30 34 35 39 40+ 5) What is your race/ethnicity? (Select all that apply) Do Not Wish to Answer American Indian/Alaska Native Asian Black or African Caucasian Hispanic or Latinx Native Hawaiian/Pacific Islander 6) Do you have any other diverse attributes? (Select all that apply) None Do Not Wish to Answer Differently Able Physical Differently Able Vision Differently Able Deaf/Hard of Hearing First Generation Immigrant First Generation Student (Specify) Second Generation Immigrant International Postdoc Low Income Background LGBTQAI+ Military Veteran Rural Background Other Attribute (specify)
Workplace Environment & Working Conditions Question Answer Choices 7) On average, how many hours do you sleep daily? Enter Number 8) On average, how many hours do you work per week? Enter Number 9) While at Duke, have you ever worked during any of the following? National Holidays Religious Holidays During Vacation During Parental Leave During Acute Illness During Chronic Illness While Experiencing Poor Mental Health None of the Above While Feeling Burnt Out or Unhappy 10) Have working hours negatively impacted your personal relationships? No Yes 11a) Rate your physical health before beginning your postdoc at Duke 11b) Rate your physical health after starting your postdoc at Duke (currently) Scale of 1 10, with 10 being the Healthiest Scale of 1 10, with 10 being the Healthiest 11c) If you believe your physical health has declined, what has contributed? COVID-19 Personal/Family Stresses or Issues Work Stresses or Issues Other 12a) Rate your mental health before beginning your postdoc at Duke 12b) Rate your mental health after starting your postdoc at Duke (currently) Scale of 1 10, with 10 being the Healthiest Scale of 1 10, with 10 being the Healthiest 12c) If you believe your mental health has declined, what has contributed? COVID-19 Personal/Family Stresses or Issues Work Stresses or Issues Other 13) Have you sought or considered seeking counseling/therapy or any additional services for your mental health due to the stress of this job? No Yes
Question Answer Choices 14) As a Duke Postdoc, have you personally EXPERIENCED: Never Occasionally Monthly Weekly Daily Academic Bullying 1 2 3 4 5 Any form of Harassment 1 2 3 4 5 Blaming without Justification 1 2 3 4 5 Discrimination 1 2 3 4 5 Disrespected or Ignored in Meetings 1 2 3 4 5 Hostility 1 2 3 4 5 Postdocs suggested adding the following: Felt suicidal because of work/working conditions Felt tokenized for funding Felt Exploited Felt your visa/immigration status was threatened or being used as leverage Felt your employment or institutional sponsorship was threatened or being used as leverage (H-1B vs J-1). Micromanagement 1 2 3 4 5 Racism 1 2 3 4 5 Sabotage 1 2 3 4 5 Shouting or Swearing 1 2 3 4 5 Threats of Any Kind (ex. Funding, authorship, employment, etc.) 1 2 3 4 5 Unhealthy Competition 1 2 3 4 5 Unrealistic Deadlines 1 2 3 4 5 Unwarranted, Invalid, or Public Criticism 1 2 3 4 5 Workplace Physical Abuse 1 2 3 4 5 Workplace Psychological Abuse (See attachment for definition/example) 1 2 3 4 5 Other (specify): 1 2 3 4 5 I have never personally experienced any of these
Question Answer Choices 15) As a Duke postdoc, have you personally WITNESSED any of the following at Duke: Never Occasionally Monthly Weekly Daily Academic Bullying 1 2 3 4 5 Any form of Harassment 1 2 3 4 5 Blaming without Justification 1 2 3 4 5 Discrimination 1 2 3 4 5 Disrespected or Ignored in Meetings 1 2 3 4 5 Hostility 1 2 3 4 5 Micromanagement 1 2 3 4 5 Racism 1 2 3 4 5 Sabotage 1 2 3 4 5 Shouting or Swearing 1 2 3 4 5 Threats of Any Kind (ex. Funding, authorship, employment, etc.) 1 2 3 4 5 Unhealthy Competition 1 2 3 4 5 Unrealistic Deadlines 1 2 3 4 5 Unwarranted, Invalid, or Public Criticism 1 2 3 4 5 Workplace Physical Abuse 1 2 3 4 5 Workplace Psychological Abuse (See attachment for definition/example) 1 2 3 4 5 Other (specify): 1 2 3 4 5 I have never personally witnessed any of these
Question Answer Choices 16) During your postdoctoral appointment have you had an unprofessional/questionable/negative experience at Duke? No, Yes, Unsure 16a) If no, responder will be directed to Q 17. 16b) If yes or Unsure, did you tell someone or report the event? Yes, No 16b.1) If not, why? See Orange Answer Choices 16b.2) If yes, whom did you contact? See Green Answer Choices 17) Please provide us with your input/experiences at Duke as a workplace. Topic Examples: Personal accounts of DEI successes or failures at Duke, better ways to report misconduct/issues, topics/communities we have not included, additional ways to improve postdoctoral working conditions/DEI, etc. Optional Free Response Free Responses, if they contain any identifiable information, will be deidentified. Individual quotes are not going to be included in the results analysis report, only themes.
Answer Choices Answer (Check all that apply) Question No, Yes, Unsure Reporting would make working conditions worse 16) During your postdoctoral appointment have you had an unprofessional/questionable/negative experience at Duke? Reporting would negatively impact mental/physical health 16a) If no, responder will be directed to Q 17. Reporting would negatively impact career 16b) If yes or Unsure, did you tell someone or report the event? Yes, No Reporting would increase workload 16b.1) If not, why? See Orange Answer Choices Reporting and Resolution process would take too long 16b.2) If yes, whom did you contact? See Green Answer Choices Issue would be disregarded by administration 17) Please provide us with your input/experiences at Duke as a workplace. Topic Examples: Personal accounts of DEI successes or failures at Duke, better ways to report misconduct/issues, topics/communities we have not included, additional ways to improve postdoctoral working conditions/DEI, etc. Optional Free Response Offender has tenure Offender was a co-worker Lack of anonymity Lack of support/protection from administration Lack of evidence Fear of retaliation Fear of offender Fear no one would believe you Fear visa/immigration status would be threatened Uncomfortable with confronting offender Offence is not technically considered harassment or discrimination Other (specify): Free Response Free Responses, if they contain any identifiable information, will be deidentified. Individual quotes are not going to be included in the results analysis report, only themes.
Answer (Check all that apply) Question Answer Choices 16) During your postdoctoral appointment have you had an unprofessional/questionable/negative experience at Duke? No, Yes, Unsure Department Chair Dispute Resolution Process 16a) If no, responder will be directed to Q 17. Duke University Postdoctoral Association (DUPA) 16b) If yes or Unsure, did you tell someone or report the event? Yes, No External Faculty/Previous Mentor 16b.1) If not, why? See Orange Answer Choices Human Resources 16b.2) If yes, whom did you contact? See Green Answer Choices Inclusion, Diversity, Equity, Advancement, & Leadership in the Sciences (IDEALS) Office 17) Please provide us with your input/experiences at Duke as a workplace. Topic Examples: Personal accounts of DEI successes or failures at Duke, better ways to report misconduct/issues, topics/communities we have not included, additional ways to improve postdoctoral working conditions/DEI, etc. Optional Free Response Institutional Equity Ombudsperson Other Duke Faculty Peer/Co-worker Personal Lawyer Postdoctoral Services Supervisor/Principal Investigator Other (specify): Free Response Free Responses, if they contain any identifiable information, will be deidentified. Individual quotes are not going to be included in the results analysis report, only themes.
Postdoc DEI Interests/Needs Question Answer Choices 18) What are your DEI interests/Needs? None Postdoc Diversity Networking Events Spotlighting Research of Postdocs from Diverse Backgrounds DEI in Academia & Research Book/Journal Club Postdoc DEI Discussion Forum Postdoc DEI Issue Reporting Tool Diversity in Science Lecture Series DEI Training/Workshops for Professional Development & Research Methods DUPA Cultural Celebration Events Postdoc Support Groups Postdoctoral Fellowships to Increase Diversity Funding Opportunities for Disparity Research Other (specify): Free Response
Postdoc DEI Interests/Needs Question Answer Choices Answer Choices 18) What are your DEI interests/Needs? Faculty/Principal Investigators What are your suggestions, needs, or interests regarding DEI training? Department Chairs 19) Who should be required to take DEI training? Administrative Office Staff Postdocs Persons reported, investigated, and found guilty of violating Duke Policy No one All of the Above/Everyone Other (specify): Free Response
Postdoc DEI Interests/Needs Question Answer Choices Answer Choices 18) What are your DEI interests/Needs? Interactive Workshops What are your suggestions, needs, or interests regarding DEI training? Self-Guided/Pre-Recorded Training 19) Who should be required to take DEI training? Multi-Part Trainings 20) What type of DEI training would be most accessible? Single Session Trainings Mentorship Groups Other (specify): Free Response None
Postdoc DEI Interests/Needs Question Answer Choices Answer Choices 18) What are your DEI interests/Needs? Diversity Awareness and Cultural Sensitivity What are your suggestions, needs, or interests regarding DEI training? 19) Who should be required to take DEI training? 20) What type of DEI training would be most accessible? 21) What DEI training content should be provided?
Postdoc DEI Interests/Needs Question Answer Choices Answer Choices 18) What are your DEI interests/Needs? Diversity Awareness and Cultural Sensitivity What are your suggestions, needs, or interests regarding DEI training? How to support (specify group) 19) Who should be required to take DEI training? Groups 20) What type of DEI training would be most accessible? Black, Indigenous, People of Color (BIPOC) 21) What DEI training content should be provided? Historically Excluded Groups in Academia, Science, & Medicine LGBTQAI+ Persons Neurodiverse Persons Persons with a Disability Women International Postdocs Postdocs with Children Other (specify): Free Response
Postdoc DEI Interests/Needs Question Answer Choices Answer Choices 18) What are your DEI interests/Needs? Diversity Awareness and Cultural Sensitivity What are your suggestions, needs, or interests regarding DEI training? How to support (specify group) 19) Who should be required to take DEI training? Understanding Historical and Current Challenges Facing (specify group) 20) What type of DEI training would be most accessible? Groups 21) What DEI training content should be provided? Black, Indigenous, People of Color (BIPOC) Historically Excluded Groups in Academia, Science, & Medicine LGBTQAI+ Persons Neurodiverse Persons Persons with a Disability Women International Postdocs Postdocs with Children Other (specify): Free Response
Postdoc DEI Interests/Needs Question Answer Choices Answer Choices 18) What are your DEI interests/Needs? Diversity Awareness and Cultural Sensitivity What are your suggestions, needs, or interests regarding DEI training? How to support (specify group) 19) Who should be required to take DEI training? Understanding Historical and Current Challenges Facing (specify group) 20) What type of DEI training would be most accessible? Ways to Celebrate Diversity 21) What DEI training content should be provided? Introduction to Microaggressions: Types, Examples, and Self Assessment How to Respond to Microaggressions Intersectionality in the Workplace Intersectionality in Research Study Design Introduction to Implicit Bias and Stereotyping How to Amplify Diversity in Funding Applications Other (specify): Free Response No DEI Training is Needed
Postdoc DEI Interests/Needs Question Answer Choices Answer Choices 18) What are your DEI interests/Needs? Public acknowledgement of DEI issues What are your suggestions, needs, or interests regarding DEI training? Anti-Racist Statement and Behavioral Standards 19) Who should be required to take DEI training? Detailed Action Plan with Specific Deadlines 20) What type of DEI training would be most accessible? Collect/post postdoc working conditions & DEI survey results 21) What DEI training content should be provided? Hire cultural sensitivity experts to develop/implement DEI action plan 22) What should Duke University do to improve DEI? Fellowships recruit/support diverse postdocs (ex. Duke Provosts Postdoc Scholars) Incentivize/assist Faculty/PIs to incorporate DEI and/or health disparities in research Free Response Require DEI Training No, Yes Require persons reported for DEI misconduct/harassment to repeat training with specialized modules relating to their offense Publicly report number of DEI offenses, misconduct, harassment complaints Recognize/award faculty & students that have made strides to improve DEI at Duke Highlight successes/efforts of researchers from diverse backgrounds Recruit more BIPOC faculty Establish networks/mentorship arrangements to support BIPOC postdocs Compensate postdocs that contribute to Duke DEI efforts, serve on committees, develop/teach DEI workshops Other (specify): Free Response
Postdoc DEI Interests/Needs Question Answer Choices 18) What are your DEI interests/Needs? What are your suggestions, needs, or interests regarding DEI training? 19) Who should be required to take DEI training? 20) What type of DEI training would be most accessible? 21) What DEI training content should be provided? 22) What should Duke University do to improve DEI? 23) Would you be willing to participate in a confidential 1:1 interview or focus group to discuss DEI issues at Duke? No, Yes 23a) If yes, please click this link to be redirected to a separate place to provide your email Free Response
DUPA Participation Question Answer Choices 24) Are you aware that DUPA exists? Yes No 25) Do you or have you ever participated in DUPA monthly meetings? Yes, former participant Yes, current participant (During 2021) No, but interested in participating No, uninterested in participating
DUPA Participation Question Answer Choices Answer Choices 24) Are you aware that DUPA exists? Meeting Time Yes No Meeting Frequency 25) Do you or have you ever participated in DUPA monthly meetings? Yes, former participant Yes, current participant (During 2021) No, but interested in participating No, uninterested in participating Family Responsibilities Meeting Duration Workload 25a) If applicable, what interferes with meeting participation? Illness Yes, former participant Yes, current participant (During 2021) No, but interested in participating No, uninterested in participating Lack of Diversity in DUPA Leadership Accessibility Lack of Diversity in DUPA Participants Lack of Support from PI/Supervisor Free Response Benefits of DUPA are Unclear Free Response Forget During Workday/Busy Zoom Fatigue Social Anxiety No Conflicts Other (specify): Free Response
DUPA Participation Question Answer Choices 24) Are you aware that DUPA exists? Yes No 25) Do you or have you ever participated in DUPA monthly meetings? Yes, former participant Yes, current participant (During 2021) No, but interested in participating No, uninterested in participating 25a) If applicable, what interferes with meeting participation? 26) Do you or have you ever participated in a DUPA event (during 2021)? Yes, former participant Yes, current participant (During 2021) No, but interested in participating No, uninterested in participating
DUPA Participation Question Answer Choices Answer Choices 24) Are you aware that DUPA exists? Yes No Meeting Frequency Meeting Time 25) Do you or have you ever participated in DUPA monthly meetings? Yes, former participant Yes, current participant (During 2021) No, but interested in participating No, uninterested in participating Family Responsibilities Meeting Duration Workload 25a) If applicable, what interferes with meeting participation? Illness 26) Do you or have you ever participated in a DUPA event (during 2021)? Yes, former participant Yes, current participant (During 2021) No, but interested in participating No, uninterested in participating Lack of Diversity in DUPA Leadership Accessibility Lack of Diversity in DUPA Participants Lack of Support from PI/Supervisor 26a) If applicable, what interferes with event participation? Benefits of DUPA are Unclear Forget During Workday/Busy Zoom Fatigue Social Anxiety No Conflicts Other (specify): Free Response
DUPA Participation Question Answer Choices 24) Are you aware that DUPA exists? Yes No 25) Do you or have you ever participated in DUPA monthly meetings? Yes, former participant Yes, current participant (During 2021) No, but interested in participating No, uninterested in participating 25a) If applicable, what interferes with meeting participation? 26) Do you or have you ever participated in a DUPA event (during 2021)? Yes, former participant Yes, current participant (During 2021) No, but interested in participating No, uninterested in participating 26a) If applicable, what interferes with event participation? 27) Please provide input regarding your views about DUPA Topic Examples: Ideas to improve postdoc engagement, services or events DUPA should offer, etc. Free Response Free Responses, if they contain any identifiable information, will be deidentified. Individual quotes are not going to be included in the results analysis report, only themes. Survey Complete
