Understanding Oregon's Quality Rating and Improvement System (QRIS) Training Overview
This training provides an in-depth look at Oregon's Quality Rating and Improvement System (QRIS), covering topics such as the Quality Improvement Plan, participation in Spark, program supports and incentives, portfolio submission, Spark partners, and more. Gain valuable knowledge and tools to enhance program quality and identify next steps towards improvement.
- Oregon QRIS Training
- Quality Improvement
- Spark Program
- Early Childhood Education
- Program Enhancement
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Presentation Transcript
Introduction to Oregon s Quality Rating and Improvement System Training Date Trainer(s) Trainer(s) Agency Training Location
2 Session Outcome and Objectives Session Outcome and Objectives Awareness of the Quality Improvement Plan Understand the documents and process for participating in Spark Understand the supports and incentives for programs Understand the portfolio submission and review process Gain the knowledge and tools needed to participate in Spark Understand the purpose of a QRIS and the Spark partners Identify next steps
What is a QRIS? What is a QRIS? 3
Quality ating mprovement ystem S 4 R I
5 Spark Partners Spark Partners Child Care Resource and Referral The Office of Child Care Research Institute at WOU Oregon Center for Career Development
Spark Overview Spark Overview So, what is it? 6
Spark Components Quality Improvement Building Block with 5 Tiers Quality Improvement Plans Quality Rating 5 Domains Self- Assessments Portfolio System of Documentation Incentives Multiple Versions of Materials Supports
Spark 5 Tier Building Block System Spark 5 Tier Building Block System Supports for Quality Improvement Incentives for Quality Rating Commitment to Quality Licensed 8
9 Spark Structure Spark Structure Domains Overall categories of quality 5 total Standards Program standards, organized by domain 33 total Star levels of standards Usually 3 per standard Some standards only have 1 or 2 indicators Indicators Evidence Found in portfolio only Measurable indicators of standards
10 Spark Materials Spark Materials Self-Assessment Domains Standards Indicators Quality Improvement Plan Domains Standards Indicators Portfolio Domains Standards Indicators Evidence
11 Spark Domains and Standards Spark Domains and Standards Children s Learning and Development 12 Standards 6 Standards Health and Safety Personnel Qualifications 5 Standards 4 Standards Family Partnerships Administration and Business Practices 6 Standards
12 Building Block System Building Block System 5-Star 5-Star 4-Star 4-Star 3-Star
Spark Supports and Spark Supports and Incentives Incentives 13
14 Spark Supports Spark Supports Oregon s QRIS Resources Website (oregonqrisresources.org) Quality Improvement Specialists (QIS) Portfolio Financial
15 Financial Supports Financial Supports Most C2Q programs are eligible for support funds Amount determined by licensed capacity of program Must be used to support quality improvements
16 Request for Supports Request for Supports Programs request financial supports through TRI using the Request for Supports Form Must submit: Request for Supports form WOU Substitute W-9 form
17 What Can Support Money What Can Support Money be Spent On? be Spent On? Quality Improvement! Quality Improvement! Quality Improvement! Remember to save your receipts!
18 Incentive & Support Money Incentive & Support Money Cannot Cannot Be Used for: Be Used for: Capital improvements Sectarian materials Operating costs Anything that cannot be justified as quality improvement on a Quality Improvement Plan
19 Financial Incentives Financial Incentives Awarded by TRI after program receives a star rating Amount depends on size of program and rating awarded Recognizes achievements and provides support for ongoing cost of quality Restriction same as Support funds
Commitment to Quality Commitment to Quality (C2Q) Phase (C2Q) Phase 20
21 Commitment to Quality Process Commitment to Quality Process What you need to mail in to start the process 1. Completed program application 2. Signed MOU Pass compliance requirements If your application is approved for a Commitment to Quality level, you will receive a Welcome Kit
22 Program Application Program Application Provides basic information on program Identifies Spark lead Clarifies C2Q requirements
23 Memorandum of Memorandum of Understanding (MOU) Understanding (MOU) Agreement to participate in Spark Keep first page and return signature page only
24 Self Self- -Assessment Assessment Starting point for Spark Two versions: Center and Family Tool to begin to understand Spark standards Reflect on your program practices
25 Welcome Kit Welcome Kit
26 Determine your next steps Determine your next steps YOU choose how to proceed No right or wrong way
Quality Improvement Quality Improvement Phase Phase 27
28 Quality Improvement Plan (QIP) Quality Improvement Plan (QIP) What is it and why is it important? What is it and why is it important? Guides your Spark process Includes all domains, standards and indicators Documents your need for support funds Outlines a plan for receiving supports from QIS You choose how to use it QIS can help you fill it out
29 Request Request for Supports for Supports Complete and submit Request for Supports form to TRI Complete and submit WOU substitute W-9 Form Work with a QIS to identify and support program improvement Implement program quality improvement
Quality Rating Phase Quality Rating Phase 30
31 Portfolio Portfolio Chance to show off your program Document evidence Required for a rating Resubmit as many times as you want
32 Evidence Evidence Measurable indicator of the quality of a program Submit the type of evidence asked for in the portfolio May add supplemental evidence Don t omit any required evidence
33 Evidence by Program Type Evidence by Program Type Some standards are classroom-specific Submit evidence for each classroom Some standards are age-specific Submit evidence for each age group Multiple licensing locations Contact TRI for details
34 Portfolio Development and Portfolio Development and Submission Process Submission Process Compile evidence for star level evidence must be provided for EVERY indicator 1 Place labeled evidence in portfolio 2 Check box indicating evidence has been provided 3 Submit portfolio & policy handbook to TRI for review 4
35 Portfolio Review Process Portfolio Review Process Mail or deliver complete portfolio Spark Review Team examines portfolio Completeness check by TRI Portfolio and designation materials mailed back Program notified of decision Spark rating assigned Program may resubmit at any time!
36 Scoring Scoring Administration and Business Practices Learning and Development Health and Safety Personnel Qualifications Family Partnerships Total number of standards needed to pass each domain Total number of standards in each domain 10 5 5 3 5 12 6 5 4 6
Continuous Quality Continuous Quality Improvement Phase Improvement Phase 37
38 After Portfolio Review After Portfolio Review Portfolio returned to program Programs receive feedback on summary score sheet on EVERY indicator attempted but not achieved Feedback is given on portfolio organization Program sent designation materials if star rating achieved Programs are eligible to resubmit at anytime
39 Portfolio Resubmission Portfolio Resubmission Use your portfolio resubmission form as a guide for resubmission Resubmit evidence only for indicators that did not pass You may resubmit for a higher star level
40 Quality Maintenance Quality Maintenance Programs must maintain quality Programs must maintain compliance requirements Complete Spark Program Update Report (Spur) annually or when significant program changes are made
Wrap up Wrap up 41
42 Next Steps Next Steps Complete Program Application Begin filling out Self-Assessment Complete the MOU Send the completed application and MOU to TRI After your paperwork is reviewed at TRI and the compliance check is completed, you will receive your C2Q designation and Welcome Kit
43 Next Steps Next Steps After you receive the Welcome Kit, you need to decide how you want to proceed Your Self-Assessment, Quality Improvement Plan, and your QIS will help you
44 Resources Available Resources Available Program Improvement: Quality Improvement Specialist at local CCR&R or Hub Oregon QRIS Resources Website www.OregonQRISResources.org Portfolio, Financial & General Spark Information Quality Improvement Specialist at local CCR&R or Hub The Research Institute: Spark Helpline: 1-877-768-8290 Email: QRIShelp@wou.edu Website: triwou.org/spark
Thank you! Thank you!
